Guidelines for Electronic Presentations

1
Guidelinesfor Electronic Presentations

• IEEE-BCTM 2006
• Your company or university logo can appear on
  this title slide but NOT on any other slides

2
Important Deadlines

• CONFERENCE REGISTRATION TO BE COMPLETEDED BY
  Friday, SEPTEMBER 8, 2006
• Complete registration information is contained
  in the centerfold of Advanced Program as well as
  on the BCTM website is at www.ieee-bctm.org .
  Conference registration (including on-site
  registration) will begin on Sunday evening, from
  630-830 PM, and continues Monday morning
  700-900 AM, and during the conference. For
  further information contact
• Conference Agency Maastricht/BCTM2006, Forum 45,
  6229 GV Maastricht, NL
• Tel. [phone] Fax [phone]
• E-mail info_at_conferenceagency.com
• HOTEL REGISTRATION
• There are three hotels close to the MECC
  facility the NH Maastricht, Novotel Maastricht,
  and Hotel Randwijck. These can be booked through
  the Maastricht Booking Service at
  http//www.maastrichtbookingservice.nl, tel 31
  (0)43 3838358 or via mbs_at_mecc.nl. Please make
  your reservations early! When making
  reservations, be sure to inform the hotel that
  you are with the IEEE BCTM.
• DELIVERABLES TO ONLINE WEB SUBMISSION AND TO YOUR
  SESSION CHAIR TO BE RECEIVED BY Monday,
  September 25, 2006
• Your presentation prepared in a PC version of
  PowerPoint or PDF electronic copy submit online
  to bctm web site as well as sent to your Session
  Chair by e-mail.

3
About this Presentation

• View this presentation first as a slide show,
  then view the note pages for more detail
• View --gt Notes Page for important info!
• Use a good virus checker
• Confidentiality of information not guaranteed
• The file you are reading has settings, colors and
  fonts that conform to BCTM guidelines
• You may edit this file and replace our slides
  with your presentation

4
(Your Paper Here, e.g., Paper 2.1 )

• Place the Title of Your Paper Here Author Names
  should go next Company or Institution Logo
• Your Company or Institution Name HereYour
  AddressYour City, State, (Country) Zip Code

5
Outline

• After your title slide, your next slide should be
  your Outline Slide
• Briefly tell the audience what you are going to
  present
• Cover only the main points on the outline

6
Motivation

• After your Outline slide, your next slide should
  be your Motivation Slide
• Briefly tell the audience WHY you are doing your
  research.
• Sell your audience on why your topic is important
  and of interest to them.
• Generate interest in your topic!

7
Pros Cons

• After your Motivation slide, your next slide
  should be your Pros Cons Slide
• Briefly enumerate for the audience the good
  points AND any problem areas encountered in your
  research. Be candid and up-front.
• This will encourage the audience to pay attention
  to you, rather than work out the drawbacks for
  you, during your talk.

8
Style Guidelines

• Short phrases, not long sentences
• Use Arial, or similar sans serif font
• This line uses the Helvetica font
• The rest of the document uses Arial
• 36 Point Titles or larger!
• 28 point text or larger!
• Do not use fonts smaller than 24 point, so people
  in the back of the auditorium can read your
  slides!

9
Special Fonts or Symbols

• Watch out for
• Wingdings
• MS Line Draw
• Monotype Sorts
• Scientific symbol fonts
• Asian language fonts
• Can embed TrueType fonts in file

10
Style Guidelines (continued)

• Roughly one slide per 1 or 2 minutes of talk
• Each slide should have a title
• 9 lines max on a text slide
• 7 words max per line
• In File-gtPage Setup window specify
• Slides sized for On Screen Show
• Slide orientation Landscape
• High contrast Dark lettering/lines on a light
  or white background

11
Presentation Files

• Session Chairpersons will collect and review all
  presentations at least 2 weeks in advance of the
  Conference
• One file per speaker
• File totally self contained
• No links to
• Other files
• The internet

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Presentation Flow

• Title slide
• Outline slide (of your talk, not your paper)
• Motivation
• Pros and Cons
• Detail slides (i.e., slides 5 and up) go here
• Conclusion slide
• Backup slides??

13
Contrast

• High contrast very important
• Use dark lines/text on a white background
• Foreground Black, dark blue or cyan
• Background White
• Caution Red, orange or yellow lettering and
  lines become unreadable when projected

14
Display Speed

• Slides should display instantly
• Do not distract the audience with slow transition
  effects
• Avoid overuse of slow graphics, fonts and special
  effects

15
Transitions Between Slides

• Special animation when changing from one slide to
  another is usually very distracting to the
  audience
• Dont do it!
• PowerPoint default settings should be
• Effect No transition
• Speed Fast
• Advance On mouse click

16
Transitions Between Lines

• Optional, and can be highly effective
• Focus attention on a specific line of a slide
• Dim previous lines
• Make transitions be instantaneous
• Use sparingly

17
Sound Effects

• DO NOT USE SOUND EFFECTS
• Sound effects slow down slide transitions
• Noise from projection computer may distract
  audience

18
Diagram slides

• Keep diagrams simple
• Easy to view
• Make text readable with large font
• Use all space in rectangle
• See View --gt Notes Page
• Example follows

19
Diagram (see View--gtNotes Page)
Board 3
Board 2
Board 1
ASP
ASP
ASP
tdo
tck
PSBM
tms
tdi
trst
20
Presenting Data - Graphs

• Use graphs, not tables
• Keep graphs simple
• Eliminate or subdue distracting grid lines
• Use large font sizes including the numbering on
  the axes!
• Example follows

21
Fault Coverage vs. No. of Vectors
100
80
60
Fault Coverage ()
40
20
0
1.0E01
1.0E03
1.0E05
1.0E06
No. of Vectors
22
Some Bad Examples

• The next two slides show examples of bad
  practices that should be avoided
• Bad slide layout
• Improper color use

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(Press the Enter key to continue)

• This slide has no title. Titles help guide the
  audience through the talk. All slides except
  photographs should have a title.
• The type on this slide is too small. Its
  readable here, but when projected, only the
  presenter and maybe those in the front rows will
  be able to read it. Those in the back will be
  completely lost.
• USE OF ALL CAPITAL LETTERS OR ITALICS also makes
  slides difficult to read. Use light backgrounds
  not dark!
• This slide would be easier to follow if
  indentations were used.
• Dont design your BCTM slides to stand alone.
  They are a guide to your presentation. If they
  were understandable by themselves, we could just
  publish them and forget about presentations!
  Your slides support what you say They dont
  replace it.
• This slide has too many words and too many
  points. Keep your slides under nine lines.

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Bad Color Usage
Poor Contrast
Board 1
Board 2
Board 3
ASP
ASP
ASP
Text too tiny
tck
PSBM
tms
tdi
trst
25
Conclusion

• Keep your slides simple
• Use large fonts for high visibility
• 36 pt for titles
• 28 pt for details
• High contrast colors
• Highlight, dont detail