Human Resources New Onboarding Process

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Human ResourcesNew OnboardingProcess

• Claudia White

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New Onboarding Process

• What is Onboarding
• The process by which a new employee is received
  into an organization
• The process of acquiring, accommodating,
  assimilating and accelerating new users into a
  system, culture or methodology

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New Onboarding Program

• Objectives
• Welcome to UTSA
• Introduction to Executive staff
• Introduction to their organization
• Employment information
• Benefits orientation
• Important websites
• Maps and information about the university
• Next step/department contact

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New Onboarding Process

• Balancing the Onboarding Process
• Making the employee feel at home and welcomed to
  the university
• Information
• Completing all the paperwork
• for compliance and logistical purposes

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New Onboarding Process

• Directly Supports the UTSA Strategic Initiatives
  and Goals (strategic initiative 5)
• Increase compliance for I-9 forms, ethics
  training and offer letters
• Create efficiencies
• Impacting new employee productivity by providing
  tools earlier to the employee
• Reduce time HR spends correcting problems
• Retention of employees

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New Onboarding Process

• Present Process for Benefits Eligible Staff
• HRMS Position
• Chain of approvals
• STARS Posting
• Chain of approvals
• Completion of the hiring process (HP)
• HRMS assignment created by department
• Benefits Orientation
• Approval of Assignment 1 day
• Acquire needed tools (parking pass, network
  login, ASAP)

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New Onboarding Process

• HRMS Position (no change)
• Chain of approvals
• STARS Posting
• Chain of approvals
• Posting
• Hiring Proposal (No Change)
• With HP approval (New Assignment Form)

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New Onboarding Process

• HR Onboarding Begins
• Onboarding will take place 1st 3rd Mondays of
  each month
• Except when Monday is a holiday
• Receives new assignment form
• Form content
• Timing of the form
• Sends offer letter and Preboarding packet
• Electronic vs. Manual
• Confirmation of attendance
• Create the assignment in HRMS
• Approval of assignment in HRMS

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New Onboarding Process

• Employee will spend first full day in HR
• Morning session (information and paperwork)
• Lunch
• Afternoon session
• Network login
• High assurant eid
• ID Card
• Parking Pass
• Benefits meeting
• Access Control
• Telephone setup (if applicable)
• Q A session

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• Questions?