Center for Information Services

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Center for Information Services Supporting
Washington States Community and Technical
Colleges
Presented by Karen Sherwin
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Who is the CIS?

• The CIS was formed to develop and support a
  common set of administrative applications for
  Community and Technical Colleges in Washington
  State.
• Core applications
• Financial Management System
• Personnel / Payroll Management System
• Student Management System
• Financial Aid System

The CIS developed the first three applications,
and acquired the Financial Aid software from a
third-party vendor.

• The CIS also provides the Data Center and related
  infrastructure support for college servers
  (HP3000s).

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Core Applications
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FMS Financial Management System

• FMS administers and manages the following
  financial and accounting functions
• Accounts Payable encumbrance / liquidation and
  disbursements
• Budget Management budget status, development,
  report writing, grants and contracts, capital
  projects
• Cashiering point of sale processing, application
  of financial aid, deposits, refund processing,
  and sponsorships
• Customer Accounts and Accounts Receivable
  invoicing and statements

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PPMS Payroll / Personnel Management System

• PPMS is used by Human Resource and Payroll
  departments to manage the following functions
• Applicant Tracking
• Employee Contracts
• Government Reporting
• Leave Accounting
• Payroll Processing
• Salary Forecasting

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SMS Student Management System

• SMS manages the following student-related
  business functions
• Course Management Module colleges build and
  publish class schedules, evaluate staffing and
  manage faculty workload
• Student Biopic and Admissions Module student
  applications are entered on the web, staff enters
  and maintains student biographical information
  such as name, address, birth date, residency
  status, etc.
• Registration Module register students through
  SMS screens, batch processing, or online.
  Requisite Checking is used to check English or
  Math placement tests against course requirements.

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FAS Financial Aid System

• The FAS system manages financial functions and
  allows colleges to
• store financial aid applicant data
• create notices informing students of application
  status
• post student aid awards and determines whether
  awards meet or exceed a students need
• disburse loans, grants and waiver aid

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Re-Hosting Project
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What is Re-Hosting?

• The primary focus of this project is to upgrade
  the computer applications to new technologies
  because support for the current technologies will
  soon be phased out by their vendors. The project
  is broken down into two phases.
• Phase I
• Move existing administrative and supporting
  applications and data from the HP3000 platform to
  Microsoft Windows .Net operations.  Retire the
  HP3000's and consolidate all production and data
  at CIS.
• Phase II
• To re-engineer the administrative and supporting
  applications and complete the redesign of the
  database.
• Re-Hosting Focus
• Hewlett Packard discontinued support for their HP
  3000 mainframe computer effective 2005.
• Current software applications are based upon old
  technology.
• Current software applications are difficult and
  costly to modify to meet changing business needs.
• Previous attempts to replace the CIS systems with
  off-the-shelf software have proven too costly.

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What is Re-Hosting?
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CIS at WACTC
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Board and Executive Committee Meetings and
Documents
CIS Board All CTC Presidents / Chancellors
CIS Executive Committee 10 CTC Presidents /
Chancellors 1 SBCTC Member 5 ex-officio
members from ITPG, DIS, CIS
WACTC All CTC Presidents / Chancellors

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CIS Board Book Emailed to each CTC President /
Chancellor Assistants prior to WACTC meetings
CIS Executive Committee Book Emailed to
Executive Committee Members Assistants prior
to WACTC meetings
CIS Board Meeting During WACTC Business
Meeting Typically Friday from 800am to noon
CIS Executive Committee Meeting First day of
WACTC Typically Thursday from 930am to 1130am
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CIS Executive Committee Member Roster 2007-08
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Summary
This presentation provides just a glimpse into
what CIS core applications do at the colleges and
what the Re-Hosting Project will accomplish. CIS
provides additional applications such as Degree
Audit and DB Reporting that were not presented
today. If you wish to learn more about CIS and
the support it provides to the CTC system, please
visit our website at www.cis.ctc.edu.