Sen Zhang

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Powerpoint

• Sen Zhang

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New slide
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What is PowerPoint?

• An application that lets you build, print, and
  deliver presentations.
• A member in OFFICE 2003 which includes
• Word
• Document
• Email
• articles
• Excel
• Access
• PowerPoint
• Outlook.

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PPT vs. PPS
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• Google
• National public radio
• http//www.npr.org/
• My suco webpage
• A previous slide
• National public radio
• SUNY Oneonta
• http//www.oneonta.edu/home/default.asp
• My webpage

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• Before I start the presentation, I have one
  question for those who had previous experience in
  using PowerPoint.
• How many ways do you know to insert a new slide?

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• We're not talking fancy in this class the goal
  of this course is to prepare you with the basics
  how to put content on slides and get ready to
  present a show.
• The bells and whistles can come later and will be
  explored when you need them.
• Now roll up your sleeves to dive in learning this
  exacting tool.

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• There it sits in the middle of the PowerPoint
  window a big, blank slide. "Click to add title,"
  says the text on the screen. It sounds easy, but
  you've never done this before, and the blank
  canvas is daunting.
• Yet you have to start somewhere.
• In this lecture, get comfortable with typing onto
  slides, arranging text, adding new slides, and
  navigating in the PowerPoint window. Then see how
  to prepare notes as you create the show, to refer
  to when you present.

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Placeholders on blank slides

• The window that first opens in PowerPoint has a
  big working space in the middle, with smaller
  areas around it. That middle space is the slide
  area, officially called the slide pane.
• Working in this space, you type text directly
  onto the slide. The area you type into is a box
  with a dashed border called a placeholder.
• A placeholder is a region of a slide, or a
  location in an outline, reserved for inserting
  text or graphics.

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• All the text that you type onto a slide resides
  in a placeholder box like this.
• Most slides include one or more placeholders for
  titles, body text such as lists or regular
  paragraphs, and other content such as pictures or
  charts.

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• In the slide pane, type text directly onto the
  slide, within the placeholder.
• On the left is a thumbnail version of the slide
  you're working on. This area is the Slides tab,
  and you can click the slide thumbnails here to
  navigate among slides.
• The notes pane. Type notes that you'll use when
  presenting. You can drag the borders of the pane
  to make the notes area bigger.

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Normal View of PowerPoint

• A three-pane development area
• the outline slides pane on the left,
• the slide development pane on the top right,
• and the notes pane on the lower right.

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Bulleted lists

• Item 1
• Item 2
• Item 2.1
• Item 2.2

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Bulleted ListsYou can add bulleted lists

• A slide can have details
• Or sub details
• Use the tab key to indent sub-details
• text typed within a body text placeholder (as
  opposed to a title). This placeholder typically
  has five levels of text indents available, each
  with its own bullet style and ever-reducing type
  size. You'll rarely need more than 5 indented
  levels.

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• If you don't want a bulleted list, select the
  placeholder by clicking its border. Then click
  the Bullets button .
• Other buttons on the Formatting toolbar, such as
  the Center button, are handy for positioning
  text.
• The indent buttons, such as Decrease Indent ,
  help you position text at the right level of
  indent, and you can also use keyboard methods.
  (The same techniques can also be used in Word.)

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• When PowerPoint opens, there's only one slide in
  the show. It's up to you to add the rest. Add
  them one by one as you go or several at a time,
  as you prefer.
• There are multiple ways to insert a new slide.
• Click the slide thumbnail that you want the new
  slide to follow, and then press ENTER.
• Right-click the slide thumbnail that you want the
  new slide to follow, and then click New Slide on
  the shortcut menu. (These are two quick methods
  for adding a slide. On the Slides tab in the left
  of the window)
• Go to Insert -gt New Slide menu
• Ctrl-M

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• PowerPoint has Vivid design templates, different
  layouts, and a rich set of decorative Clip Arts
  help improve the look of your show.

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Template

• When you've nailed down the text for your slide
  show, lift the presentation out of its
  black-and-white doldrums by applying a design
  template.
• A template provides color, style, and decorative
  accents.

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Pick a template

• The design template determines the look and
  colors of the slides, including the slide
  background, bullet and font styles, font color
  and size, placeholder position, and varied design
  accents.
• Apply a template at any stage of creating the
  show. If you decide later that you'd rather use a
  different design template, you can always apply
  another one.
• The Slide Design task pane is the place to go.
  PowerPoint has many templates to choose from.

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Layout

• Also, your slide won't always contain only text,
  and you'll need a way to arrange all that you put
  onto it this is where slide layouts come in.
  See how these help your composition.
• And get some tips on just how you insert those
  extra graphical elements pictures, charts, and
  tables onto slides.

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Pick a layout

• As you create slides, you'll confront the issue
  of where to place the things you want on them.
  PowerPoint tries to help you here by displaying
  slide layouts to choose from each time you add a
  slide.
• The layout, when applied, arranges content to fit
  into a specific combination of placeholders.
• For example, if you know you'll have text on the
  slide and you also want a picture or graphic of
  some kind, choose a layout that supplies the
  placeholder types and arrangement that you want.

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• Some of the layouts are available in the Slide
  Layout task pane. You'll use a menu that's on the
  layout thumbnails. One of the choices there
  enables you to insert new slides that use that
  thumbnail's layout.
• Make your best guess on a slide's layout as you
  go you can apply a different one later, though
  this can sometimes mean that you need to adjust
  the content.

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Using Layouts

• Layouts supply pre-selected places called
  Placeholders in which to insert text.
• By using Placeholders, the presentation will have
  consistent spacing each time you use a slide with
  that type of layout.

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Inserting Clip Art

• You can add clip art to your presentation.
• You can add charts and graphs also.

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Use diagrams
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Table
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Word Arts
whatever
Gorgeous Season!
Thanksgiving
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You can insert Pictures

• You can copy and paste pictures from the web.
• Or you can use alt-print-screen to copy a
  web-page.

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Disgusting?
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How about a music
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• How to make a music background spanning
  throughout the presentation?

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Navigate among slides

• Once you have several slides in the show, you'll
  need to move among them as you add content. Here
  are three good ways to do that
• Click the slide thumbnail on the Slides tab to
  display that slide. Or
• Next to the slide, at the bottom of the scrollbar
  on the right, click the Previous Slide or Next
  Slide button. Or
• Press the PAGE UP or PAGE DOWN key

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Test yourself

• In the PowerPoint window, what's the main area
  for adding slide content?
• The Slides tab, on the left of the window.
• The notes pane.
• The slide pane, in the middle of the window.

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How to run spell checking

• In normal view, run a spelling check by clicking
  the Spelling button . Your slides and notes are
  checked.

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What are your choices for printed handouts?

• Printing the slides, one to a page.
• Printing a handout, which includes choices
  ranging from one to several slides per page.
• Printing notes.

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• As you create a show, preview it at any time in
  slide show view. This view fills the computer
  screen with your slides. This is an approximation
  of how the slides will look when projected.

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Opening, viewing, and escaping slide show view.

• To open slide show view, select the first slide,
  and then click the Slide Show button. (Or just
  press F5 to always start on slide 1.)
• The computer screen here shows slide show view,
  with the Slide Show toolbar appearing on the
  lower left. This toolbar has two navigation
  arrows and two menus.
• If you don't want to click through all the
  slides, press ESC to return to your last view in
  PowerPoint.

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drawing tool

• You can create a highlighting/drawing tool by
  pressing Control P. You turn this off by pressing
  Control A.

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• To navigate through the show, you have several
  choices
• Click the mouse.
• Press the DOWN ARROW key.
• Click the Next arrow on the Slide Show toolbar
  (see the arrow selected on the computer screen in
  the picture).
• Another way is to use the keyboard. Press N for
  next, P for previous.

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• By default, PowerPoint assumes that the show will
  be presented by a speaker and projected on a
  screen.
• You can make it automatically proceed by setting
  a timer. (Slide Show-gt Slide Transition-gtadvanced
  slide-gtautomatically after setting and apply to
  all slides)

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• Which key do you press to go into slide show view
  and always start on the first slide?
• ESC.
• F5.
• F7.

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Other features

• You can add slide numbers
• You can add a footer
• You can add date and time

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Slide Sorter View

• The slide sorter view lets you rearrange the
  order of slides.
• You can hide slides here.
• You have a useful toolbar here for creating
  effects.

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Special visual effects

• When you prepare a slide show, you can add
  special effects to the show.
• From example, you can add animations to the
  elements on the slide, that is, each text or
  graphic object on the slide can appear on the
  slide in a special way or have a sound effect
  associated with it.
• you can also add slide transition, the manner in
  which a new slide appears on the screen during a
  slide show.

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Animation effects

• You can add motion to your presentation
• By clicking a button, your text can move into the
  slide in various ways
• The toolbar on the slideshow view has many options

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Animation

• Illustrate complicated concept

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Two samples

• How trees grow from one node to two, to three.
• How a common subtree can be reached from two
  different trees.

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Examples of frequent tree mining
Support 3
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1
1
1
2
2
2
3
3
1
3
2
1
1
4
1
1
1
4
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Agreement subtree
An agreement subtree of two trees is a subtree
that can be obtained from both trees.
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5
1
3
2
1
4
2
3
5
T1
T2
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Transition Effects

• Transitions determine the effects applied when
  you move from one slide to another during an
  on-screen presentation.
• Using Transitions changes the way new slides
  appear.
• Transition effects can be added from a toolbar in
  the slide sorter view.

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Menus, shortcut menu, toolbars and hotkeys

• A function could be invoked via
• menus,
• Right-click shortcut menu,
• Toolbars toolbars easier and quicker to access
  once you are comfortable with their functions.
• or hotkeys. Hotkeys even better (save as is an
  example.)

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Each slide

• not too many words,
• but use phrases, or short sentences.
• help you remember what you want to present,
• serve as a reminder for your audience.

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Phrases should be

• clean,
• neat,
• brief,
• concise,
• precise,
• descriptive.

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What is the most common mistake?

• To stuff too much information on each slide.

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Check properties of Powerpoints
Office button-gtprepare
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Many more

• Will be explored by you!

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Print

• Slides
• Notes
• Handouts.

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Good practices

• Use light (white) text on a dark (black)
  background
• Use a large font (28 point or larger)
• Do not read from your slides
• Use no more than five bullet points total per
  slide.
• Avoid unnecessary or excessive use of special
  effects/text animation.
• When possible, use a simple graphic instead of
  bullet points.
• Embed/integrate external media such as video or
  music in your slide to save time and avoid
  distraction.
• Save/post your presentation as other popular
  format such as self-contained PDF document.

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Powerpointlessness

• The rampant misuse of Powerpoint
• Any fancy transitions, sounds, and other effects
  that have no discernible purpose, use, or
  benefit.
• The excessive bells and whistles of the program
  do not provide information, but instead,
  distractions that misdirect an audiences
  attention from the purpose of the presentation.

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• http//www.keynote.com/
• http//prezi.com/