Air Navigation Bureau

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Electronic Filing of Differences(EFOD) System
and Filing of Differences Task Force (FDTF)

• Air Navigation Bureau

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Outline

• 1. Background
• 2. EFOD functionalities
• 3. Principles and Procedures on the Use of EFOD
• 4. Rollout of EFOD (20112013)
• 5. Filing of Differences Task Force (FDTF)

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1. Background

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Obligation under the Convention

• Filing of Differences
• Article 38 of Chicago Convention for filing of
  differences from Standards
• Assembly Resolution 37-15 for
• filing of differences from
• Recommended Practices as well

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Requirement under ICAO USOAP

• Submission/update of Compliance Checklist
• Memorandum of Understanding (MoU) signed between
  ICAO and a Member State regarding USOAP CMA

• Provide information on the implementation of the
  specific provisions of the relevant Annexes

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Different forms and means used for collecting
similar information
Completion of CC
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Different means of sharing information
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Caused duplicate tasks for States
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Need for a single system/database
Keep up-to-date compliance checklist pursuant to
MOU for USOAP
File differences pursuant to Article 38 of
Chicago Convention
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Decision by the Council March 2011

• Agreed to the initial rollout plan of EFOD
  (20112013)
• Invite States to use EFOD as an alternative means
  for filing differences to Annexes except Annexes
  9 and 17
• Request States to validate data in EFOD,
  previously submitted through CC under USOAP
• Requested for draft policy on EFOD for
  consideration by the Council including the
  following issues
• Languages to be used, user access, incorporation
  of A9 17 and publication of Supplements, etc.

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• 2. EFOD Functionalities

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Business requirement
State to submit/update Compliance Checklist
State to file differences
Choose Standards only or All SARPs Per Annex
Conduct a preliminary data entry Online/Offline
Submit official notification to ICAO
Submit/Update Compliance Checklist Per Annex
Save as a draft Online
To be shared with other States
To be used for Generation of Supplement
NOT shared with other States
ICAO to monitor and share information on
implementation of SARPs
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Key Functionalities

• States
• Indicate compliance with and/or difference to
  SARPs with details
• Kill two birds with one stone to meet
• obligations under CMA MOU and Convention Art.
  38
• ICAO
• Review/monitor the
• level of global implementation
• Generate e-Supplement

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Electronic Supplement

• A dynamic and on-demand research tool on
  differences from SARPs submitted through EFOD
  that provides
• A list of States who have verified differences
• Completeness of data reporting for a selected
  State
• Differences per Annex for a selected State
• Differences of all States per a selected
  provision

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• 3. Principles and Procedures on the Use of EFOD

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Principles and Procedures on the Use of the EFOD
sytem

• Considered and approved by Council at its 195th
  Session
• To be Published by Secretary General in 4th
  Quarter 2012
• Table of Contents
• Introduction/Scope
• Access to the System
• Languages
• Annex Information
• Compliance/Differences Information
• System performance
• References

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Guiding Principles used in drafting the
Procedures

• Limited to the use of system
• Subject to existing rules and procedures
• Approved and maintained by Secretary General
• Accommodate all required future functionalities
  of EFOD
• Supplemented by Technical Implementation Plan

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EFOD Technical Implementation Plan

• Strategies involved in allocation of resources
  for development and implementation of required
  functionalities of the EFOD system
• A list of required functionalities (Where we want
  to be)
• Gap analysis between current and required
  functionalities
• Timelines for releasing new functionalities
• Matrix for measuring system performance

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• 4. Rollout of EFOD (20112013)

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Verification of data by States

• Jan 2011, CC data from 153 States were migrated
  into the EFOD system
• April 2011, States were requested to
• (SL AN 1/1-11/28)
• Recognize EFOD as an alternative means of filing
  of differences
• Verify and confirm the data in EFOD which had
  previously been submitted through CC under USOAP.
  

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Incorporation of Annexes 9 and 17

• Annex 9 (Facilitation)
• Completed uploading annex provisions in the
  system
• Differences information is to be uploaded by the
  end of 2012
• States will be informed of taking further for
  further actions
• Annex 17 (Security)
• Will remain pending until additional security
  controls are implemented in the system

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Improvement of the system
Difference to Recommendation
Differences to definitions
State compliance information
Differences to Standard
Differences/Compliance Database
Figures Tables
Appendices
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Improvement of the system (Contd)

• Preformatted word document
• Downloadable and can be worked on offline and put
  back into online system
• Validation feature
• workflow of States internal coordination and
  approval process for completion of compliance
  checklist and filing of differences
• Electronic Supplements
• Feature that users can search difference
  information by Annex provision and/or by States

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• 5. Filing of Differences Task Force
• (FDTF)

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Background

• Not proper functioning of the two requirements
  regarding differences from ICAO provisions
• According to USOAP report, more than 70 audited
  States were found to be not satisfactory in
  fulfilling requirements of filing and
  publication of differences.

Convention Article 38 and Assembly Resolution
Annex 15

• Notification to
• ICAO of ALL
• differences from Annex
• provisions

• Publication in the AIP of
• SIGNIFICANT
• differences from Annex,
• PANS and SUPPs
• provisions

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Establishment of TF

• Membership
• Established by the Secretary General
• Chaired by Mr. Luc Lapene from France
• Members from 14 States and 1 Intl Organization
  from all Regions
• 2 ANC Members and Secretariat members from ANB,
  ATB, LEB
• Note) 1st meeting in 1214 Oct. 2011 and 2nd
  meeting in May 2012
• Deliverables
• Draft policy on the use of EFOD Completed
• Comprehensive Study on issues regarding filing of
  differences in general with a view to improving
  relevant rules and procedures and providing
  additional guidance to States In Progress

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Comprehensive Study on Issues regarding Filing
of Differences

• Being finalized by FDTF
• To be considered by Council at its 198th Session
  in 2013
• Table of Contents
• Executive summary
• Introduction
• ICAOs past efforts
• Current situation
• Analysis of differences
• Known issues
• Importance and benefits of filing and publication
  of differences
• Future strategies and recommendations

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Known issues
Not at all or not properly file differences Not
publish significant differences in AIPs
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Recommendation

• Improve and develop ICAO documents
• Improve SARPs development and amendment process
• Increase transparency of differences information
• Enhance assistance programme in cooperation with
  various entities
• Introduce a quality control process wherein ICAO
  reviews differences and provides timely
  feedback
• Improve the EFOD system to ease the work of
  States

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Review

• 1. Background
• 2. EFOD functionalities
• 3. Principles and Procedures on the Use of EFOD
• 4. Rollout of EFOD (20112013)
• 5. Filing of Differences Task Force (FDTF)

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