REVISED IT PROCUREMENT PROCESS DISCUSSION

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REVISED ITPROCUREMENT PROCESS DISCUSSION
For more information, contact Norm Buckwalter
241-8184 Karen Kalis 335-5046
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Why Make the Changes?

• Listening to our Customers
• Because we said we would
• To be faster- reduce cycle time between customer
  request and installation and agency invoicing
• To enable DIT, a State Internal Service Fund, to
  achieve objectives on world class performance

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Benefits from Changes

• Creates enterprise on-hand inventory for quick
  re-deployment
• Frequent updates on status of request
• Agency tailored approval paths supports correct
  account coding for invoicing
• MAIN access for agency reviews, tracking,
  monitoring, and forecasting
• Ties purchase with work order notification/install
  ation
• Ties purchases to DIT Monthly Invoicing through
  MAIN
• Creates single point of contact for diagnostics,
  inventory standards checks, and desktop
  purchases.

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Changes from the As Is Process

• Two pathways
• - Desktop Commodity
• - and all Other

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What is a Desktop Commodity?

• Desktop Computers and anything that attaches to
  it
• Laptop Computers and anything that attaches to it
• Printers, FAX, copiers, scanners, digital
  cameras, PDAs, or any other device
• Desktop Software
• Upgrades (memory, drives, etc)

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Desktop Commodity Purchase

• call 24 19700 or 1-800-968-2644 (or
  email/fax/send DIT 15 as you do today)
• Hours 730am- 500pm
• - Talk with the desktop experts
• - Review of standards, inventory,
  available software licenses
• Requests taken and orders initiated
• Systems changes ready June 2

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All other Purchases

• - call Agency Liaison for dialogue on needs
• - expert team creates solution and quote

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What is a Everything else?

• Servers, Mainframes, Network
• Application Software
• Projects with IT components/services
• IT contract services

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Call 241-9700 for Contact Agency

Liaison for

• PCs
• Off the shelf Software
• If you dont know who to call for
• Fax, Printing, Copy needs (DOMs)
• Telephone/Voice needs

• IT Consulting Needs
• IT Contracts
• IT Projects
• Maintenance/Enterprise Purchase

• Contact Your Agency For
• Supplies (Toner, Diskettes, etc)
• Cell Phones, Pagers
• Application User Training (MS Office)

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P-Card Purchases

• Guidelines state that Agency should not use
  P-card for IT purchases
• Within DIT, P-card is used for urgent purchases
  (Note may need pre-approval via email,
  reconciliation to Agency Invoicing)

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Why ship to Depot for now?

• Many orders have multiple components and must be
  staged as they are received
• Shipments are checked against PO, tagged, and
  entered into inventory tracking
• Equipment is scheduled for installation and
  shipped for Field Service Action
• Equipment is Repaired (or returned to Vendor)
• Equipment is salvaged and surplus managed
• Direct ship may be more expensive

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--------2 to 6 weeks----
--------48 Hours------