Oral Communication 1

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Oral Communication (1)

• ENG 100
• Lecture 7
• Silvia Mah

Youve got to be believed to be heard.
Bert Decker Public speaking
expert CEO Decker Communications
Inc. Author The Purpose Driven Life
www.bertdecker.com
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Agenda

• Communication
• Giving a Presentation
• What to Prepare
• Presenting

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Communications

• Why?
• Transfers vital information
• Provides a basis for judging your knowledge
• Conveys your interest and competence
• Increases the knowledge of others
• Identifies the gaps in your information
• Allows you to carry out desired changes
• Oral presentation skills
• Written documentation guidelines
• Draw a mind map to organize and remember your
  presentation

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(No Transcript)
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Types of Presentations

• Is this a research presentation?
• Do I want to demonstrate graduate school ability?
• Do I need to demonstrate critical thinking?
• Is this an engineering presentation?
• Am I expected to demonstrate team work or
  individual work?

Regardless of the audience, you are expected to
convey knowledge and understanding Know YOUR
audience, their needs and expectations
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Giving Presentations (1)

• In business, often form is more important than
  substance.
• Reagan the "great communicator"
• Be prepared
• Know your purpose
• Know your audience
• Know your time limits
• Prepare written material
• Identify 3-5 key points
• Practice, practice, dry run, practice, revise,
  practice, edit, practice

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Giving Presentations (2)

• Give an attention-getting opener
• A question, quotation, statistic, or anecdote
• Humor
• Summarize or put a question at the start
• Tell the audience
• Connect with the audience create empathy
• Give examples, personal experiences
• Develop your key points
• State, explain, give examples, prove, restate
• Use readable slides with a clear message
• Conclude with a memorable close
• Get feedback

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Giving Presentations (3)
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Giving Presentations (4)

• Double-check the equipment
• If your computer crashes, no projection equipment
  is available be prepared for low-tech
• Caveats technology can enhance or detract from
  a talk
• Laser pointers, microphones, projectors...
• Practice the presentation out loud
• Be flexible adjust to the situation
• Anticipate likely (and unlikely) questions
• Be within time limit
• 1 min. in 20-min. talk
• 10 sec. in 1-min. talk
• Remember You are selling yourself and your ideas

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What to Prepare Goals for the Presentation

• Talk I want the talk to be clear, concise, and
  persuasive.
• Audience I want my audience to be engaged in
  my talk, agree with my vision, and not fall
  asleep.
• You I want to deliver the talk without passing
  out, and to handle all the questions well.

From Martha Stacklin Center for Teaching
Development Fine-Tuning Presentation Skills TIES
presentation, 2005
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What to Prepare Content (1)

• Title Descriptive
• SAFE Smart Alarm and Facilitated Evacuation
  project
• Introductory Remarks
• What is the project and what are the community
  benefits?
• The purpose of the Smart Alarm and Facilitated
  Evacuation project (SAFE) is to provide a safe
  and organized way to evacuate buildings that are
  vulnerable to terrorism or other natural
  disasters.
• What is the overall goal?
• The overall goal of the SAFE system is to save
  and protect lives by working with organizations
  such as the International Security Industry
  Organization (ISIO), the American Society for
  Industrial Security (ASIS), and the Association
  of Public Safety Communications Officials
  (APSCO).

Team 9, ENG 100, Spring 2005
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What to Prepare Content (2)

• Introductory Remarks (continued)
• What are the system components?
• The SAFE system will consist of three parts the
  detection devices, computer monitoring system,
  and the emergency evacuation plan.
• What tools and resources are needed?
• What methods will be used?
• Various types of detection devices located
  throughout the building will be connected to the
  computer monitoring system which will then
  provide the safest and most efficient evacuation
  plan.
• What timeline is needed?

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What to Prepare Content (3)

• Core remarks Research Development needed
• Deliverables
• At the end of the project, the client will be
  provided with a presentation of the overall SAFE
  system. This will include sketches of system
  components, a description of how it can be
  implemented, a list of main materials needed, and
  an estimate of the cost and time to implement the
  system.
• Training, Quality Assurance
• Concluding Remarks Be able to answer
• What will the project contribute to the
  community?
• What does the project cost?
• Where do we go from here?
• What does my audience need to hear to
  remember the core idea and
  buy it?
• Acknowledgments Credit to your funding
  sources, advisors, colleagues,
  etc.
• Be ready for questions

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What to Prepare Content (4)

• Structure of presentation (revisited)
• 1. Attention-getting opener a question,
  quotation, anecdote
• 2. Tell 'em what you're gonna tell 'em
• 3. Tell 'em (using examples)
• 4. Tell 'em what you told 'em with a memorable
  close.

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What to Prepare Content (5)

• Define terminology
• Use examples to convey difficult concepts
• Use comparisons and analogies
• Use stories to reinforce retention of information

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A visual or demo is worth even more
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Team discussion

• How would you encourage audience involvement for
  a successful presentation?

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What to Prepare Using PowerPoint Slides

• Beginning, Body, Summary
• Show progress
• Use pictures and graphics to
  illustrate your points
• Avoid too much information on one slide
• Use slide material as the skeleton onto which
  you build flesh
• If you use graphs, label your axes
• Use large enough fonts
• Avoid too many colors
• Talk about everything on the slide
• Dont just read from your slide
• Limit your slides (at most 1 slide per minute)

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Next Agenda

• More oral communication skills
• Never be nervous again
• Effective oral presentations
• Giving and answering questions