Family - PowerPoint PPT Presentation

1 / 51
About This Presentation
Title:

Family

Description:

... creed, etc. Receive preferential treatment (what the Army permits one to do, ... Soldiers only have to input data once as forms are filled in automatically. – PowerPoint PPT presentation

Number of Views:39
Avg rating:3.0/5.0
Slides: 52
Provided by: surg9
Category:
Tags: creed | family | soldiers

less

Transcript and Presenter's Notes

Title: Family


1
Family Readiness Group Information Brief
1030-1230, 23 March 2006
2
Agenda
  • FRG Quick Start Guide
  • FRG Fundraising
  • Private Organizations
  • Waiting Families Program
  • New Technology Initiatives
  • AHLTA
  • Yellow Dust

3
FRG Quick Start Guide
4
CDR FRG Leader Partnership Guide Quick Start
Reaching out to CDRs, Soldiers, and Families!
  • Helps get FRGs Started
  • Definitions
  • Responsibilities
  • Links to Resources

5
FRG Fundraising
6
FRG Fundraising
  • Clarification of
  • Internal vs. External
  • Funds Management
  • Acceptance of Donations or Gifts, Other Legal
    Considerations

7
FRG Accounts for Donations Fundraising
Activities
Unit Mission Official (Appropriated Fund) APF
Funding
Private Organization (PO)
Donations and Fundraising Activities
Informal FRG Fund
General MWR Fund
MWR Unit Fund Unit Activities Fund
Army Community Service Supplemental Mission
Fund - SA 9J
8
Army Commanders Guide Background
  • DA PAM 608-47 was rescinded (over a year ago)
  • Army and DOD regulations, as well as many
    interpretations of these rules, have changed
  • The new Commanders Guide to FRG Operation IS the
    current OFFICIAL POLICY. It was developed to
    assist Commanders and FRG Leaders understand the
    legal and ethical considerations of FRG support
    and funding
  • May be downloaded from www.MyArmyLifeToo.com
  • It just went thru review Army-wide as a precursor
    for converting it into a regulation

9
Army Commanders Guide FRG Official Status
  • FRG is an official Army program, formed IAW AR
    600-20, Army Command Policy. (ALARACT MESSAGE
    from DA G1, dated 11 October 2005)
  • It is a unit commanders program. And all 8th
    Army units MUST have an FRG (Policy Memo 20)
  • It is not a private organization (PO) or a
    non-appropriated fund instrumentality (NAFI).
    Fundraising is not to be its major mission focus.
    More to follow on Informal Funds and POs later
    this morning.
  • Funding is subject to unit commanders discretion
    and subject to the availability of unit APF
    funding
  • FRG mission activities are to be funded with
    appropriated fund (APF)

10
FRG Mission ActivitiesResourced by Unit
(Mission) APFs
  • Government office space and equipment
  • FRG Newsletters
  • Use of Official Mail Privileges
  • Use of Government Vehicles
  • Registered volunteers expenses, depending upon
    availability of unit funds (. or NAFs)
  • Travel and training (ITOs for FRG volunteers)
  • Reimbursement of incidental expenses
  • Childcare while volunteering
  • Child Care for Armed Forces members in support of
    a contingency operation, depending upon
    availability of funds. (If APFs are not
    available, can use NAFs)

11
Army Commanders Guide FRG Informal Funds
  • IAW AR 600-20, Commanders may authorize FRGs to
    maintain informal funds and fundraise for
    specific planned purposes
  • Operation of the fund must be consistent with
    Army Values, DoD 5500.7-R, Joint Ethics
    Regulation, AR 600-20 Command Policy, and SJA
    opinion
  • Funds are capped at 5,000 total gross annual
    income (a calendar year limitation)
  • One Informal Fund is established for each FRG
  • Financial reports are to be provided to the unit
    commander at least monthly (or more frequently if
    requested)

Continued
12
Army Commanders GuideFRG Informal Funds (cont.)
  • The supervisor is the unit commander Rear
    Detachment Commander is used if the unit is
    deployed
  • Informal Fund Custodians (Treasurers) are liable
    for any loss or misuse of funds fidelity bonding
    is a unit commanders call
  • An Informal Fund Custodian and Alternate Fund
    Custodian are to be appointed in writing by the
    unit commander
  • Informal Funds cannot be mixed or deposited with
    personal or MWR unit funds
  • May not solicit sponsorship, gifts, or
    donations but may accept unsolicited,
    unconditional gifts within the following
    parameters - -

13
FRG Informal Fund Acceptance of Gifts
  • Unconditional gifts of money or other tangible
    property MAY be accepted by the Informal Fund in
    amounts up to 1,000. The donation could be
    deposited into either the non-appropriated fund
    unit welfare fund, ACS (Supplemental Mission
    account), or the FRG Informal Fund
  • SJA advises in the event the FRG is approached
    with an unsolicited donation they should consult
    their legal advisor for an official ethics
    opinion
  • The MWR Fund may always accept donations for FRGs
    in its ACS Supplemental Mission account
  • No organization other than official DoD MWR
    activities may accept commercial sponsorship.
    (See Sec. Abell MEMO dated March 25, 2004)

14
Use and Care of the FRGs Informal Funds
  • May be used for purely social activities, holiday
    and FRG parties, events, or outings, volunteer
    recognition, supplemental unit send off and
    welcome home social activities
  • May NOT be used to augment other unit informal
    funds, to purchase items which should be
    purchased with APFs, or to purchase traditional
    military gifts not related to family readiness
  • Should be safeguarded in a bank account, one
    account per organized FRG. (NOTE the Credit
    Union and Community Banks in Korea provide
    account services to officially sanctioned FRGs)

15
Banking Support to Informal Funds
  • FRGs (informal funds) may obtain a bank account
    with Community Bank or the USA Federal Credit
    Union
  • Community Bank (POC 721-7707)
  • Informal Funds may not have over 1,000 in their
    account
  • Monthly maintenance fees/service charges can be
    waived with memo of request. Normally a
    5.00/month maintenance fee is charged if an
    account balance falls below 300
  • USA Federal Credit Union (POC 725-3282)
  • No account ceiling on informal funds
  • No monthly maintenance fees/service charges if
    account balance falls below 5.00

16
Army Commanders GuideFRG Fundraising Activities
  • FRGs are not established to be fundraising
    organizations
  • FRGs may only conduct internal fundraising as
    defined by AR 600-29, the Joint Ethics
    Regulations (JER), and The Judge Advocate General
    (TJAG) opinion dated 11 Jan 2006
  • FRGs may NOT engage in external fundraising
    (Further clarified on the next slide in this
    presentation)
  • When in doubt, the units Ethics Advisor should
    be consulted to define the scope of internal vs.
    external fundraising

17
Definition of Internal Fundraising Activities
  • 11 Jan 06 Office of General Counsel (Ethics and
    Fiscal law) and the Army Standards of Conduct
    Office interpretation An Army organization
    including units, installations, and FRGs may
    officially fundraise from its own community
    members or dependents and from all persons
    benefiting from the Army organization. For
    example, an installation may benefit from the
    Brigade or Unit FRG. Fundraising must be
  • for the organization fund, as apposed to a
    private charity, particular military
    member or similar cause
  • approved by the commander with cognizance
    over the location of fundraising if different
    from the organizations area
  • Commanders shall consult with their SJA or Ethics
    Counselor and avoid all conflicts with other
    authorized fundraising activities

18
Korea-Specific Interpretation Of FRG Fundraising
  • Never, never off-post!
  • If limited only to the location (unit area) and
    personnel of the FRGs organization the FRGs
    unit Commander may approve the fundraising
  • If different from the actual unit area and
    organizations assigned personnel and dependents,
    the FRG unit Commander must
  • consult with their SJA or Ethics Counselor
  • avoid all conflicts with other authorized
    fundraising activities
  • obtain approval in writing from the Commander
    with cognizance over the location of fundraising.
    In Korea, this is the Area Commander

19
Another Korea-Specific Consideration
  • Use of the Military Postal Service (MPS)  U.S.
    non-profit, service, social, civic and
    fraternal-type organization and sponsored family
    members, when such organizations are primarily
    established to serve DoD military and civilian
    personnel in overseas areas may use the MPS. 
    This use will not include mailing items for
    business or commercial purposes
  • So FRGs absolutely can use the MPS for mailing
    newsletters etc. Also, POs, if organized
    primarily as service organizations supporting the
    command and DoD personnel, may use the MPS so
    long as they did not do so for profit
  • See DoD 4525.6-M

20
FRG Accounts for Donations Fundraising
Activities
Private Organization (PO)
Unit Mission Official APF Funding
  • No limit on received donations
  • Distributions are based on decisions
  • by PO members
  • Internal external fundraising permitted
  • external fundraising activities require
  • garrison commander approval
  • Subject to P.O. reporting requirements
  • Funds could be used to purchase items
  • that are authorized APF support

- Cannot be received fundraising is not
a element of mission funding
Donations and Fundraising Activities
Informal FRG Fund
  • Donations may be received up to
  • 1K (unsolicited, unconditional)
  • Funding supports social events
  • and items not authorized to be
  • funded with APF
  • Commercial Sponsorship is not
  • authorized
  • Internal fundraising (within unit)
  • okay if approved by unit commander
  • and ethics counselor (SJA)
  • Expanded (installation-wide) internal
  • fundraising requests require
  • additional approval by the garrison
  • commander. Can only be approved
  • if deemed of benefit to the entire
  • installation by the garrison
  • commander
  • Annual income may not exceed 5K
  • P.A. (calendar year limit)

General MWR Fund
MWR Unit Fund (Unit Activities Fund)
Army Community Service Supplemental Mission
Fund SA 9J
  • Fund is principally an MWR dividend to
  • soldiers 7.50/soldier/yr.
  • Donations can be accepted by DMWRs
  • up to 5K, garrison commander to
  • 25K, etc .
  • Principally supports organization days,
  • unit outings social events at
  • company/detachment levels
  • Must be spent on items open to or
  • of benefit to the entire unit
  • May not be spent on items authorized
  • APF support
  • Donations may be received
  • authority levels are same as
  • for MWR Unit funds SJA
  • review is required
  • Spending is limited to items
  • not authorized to be funded
  • with APF
  • - All FRGs must share in the
  • donation

21
Fund Raising Wrap-Up
  • We have addressed the issues of
  • FRG Fundraising (Internal vs. External)
  • Unit Commander vs. Area Commander authority for
    approval of fundraising events
  • The FRG Bank Account
  • Acceptance of gifts and donations (solicited vs.
    unsolicited and conditional vs. unconditional)
  • Use of the Military Postal Service
  • Call your SJA or Ethics Counselor for help!

22
Private Organizations How to Form a Private
Organization (PO) in Korea?
23
What is a Private Organization?
  • A PO is a self-sustaining, non-federal entity,
    incorporated or unincorporated, established on a
    U.S. military installation with written consent
    of the Installation Commander or higher authority
    (DoD definition)
  • There are presently 107 POs in Eighth Army 68
    are in Area II. Our POs are quite diverse and
    include Masonic organizations (approx 20),
    Scouting units, professional organizations,
    sports groups, etc.
  • They are operated by individuals acting outside
    any official capacity as officers, employees, or
    agents of the federal government. Must been a
    clear delineation between what an individual does
    in their official capacity and what they do as a
    PO member
  • AR 210-22 provides the Armys policy on POs

24
What Can Private Organizations Do? (AR 210-22)
  • Conduct PO business on a military installation
  • Conduct fundraising activities on an installation
    (with Installation Commander approval)
  • Conduct membership drives/campaigns
  • May be authorized use of Army real estate by
    Installation Commander either through lease or
    license agreement
  • May obtain an on-post bank account
  • Can receive unlimited donations, which are used
    as the membership desires
  • Typical uses of PO funds include donations to
    charities, membership events, youth scholarships,
    holiday coupons/gift certificates, and social
    events with Korean counterparts

25
What Private Organizations Cant Do
  • Present appearance of official sanctioning or
    support by DoD
  • Engage in activities that duplicate or compete
    with authorized Army or NAFI activities
  • Distribute or sell alcoholic beverages
  • Discriminate or deny membership based on race,
    color, creed, etc.
  • Receive preferential treatment (what the Army
    permits one to do, it must permit other similar
    organizations to do)
  • Receive financial assistance or other assets from
    the government or a NAFI. Assets can not be
    transferred to a PO unless there is a legislative
    authority (e.g., DODI 1015.9 for overseas
    scouting activities)

Continued
26
What Private Organizations Cant Do (Cont.)
  • Coerce others to join the PO
  • May not use on-post legal, audit, transportation,
    postal services for business or commercial
    purposes, printing, information management
    activities, clerical, financial, copying,
    management, and procurement services

27
Installation Commander Responsibilities
  • Provides POs written approval to conduct their
    activities on an installation. Authorization to
    operate and renewals are granted for a two-year
    period
  • Ensures compliance by POs with Army and Joint
    Ethics Regulations (JER). Installation
    Commanders may terminate a PO if it does not
    adhere to Army policies and procedures
  • Renders approval on PO requests for real estate
    leases and licenses when deemed in the best
    interest of the Army
  • Note In Korea, this authority resides with
    the Area Commanders

28
Staff Judge Advocate Responsibilities
  • Reviews all requests for legal sufficiency before
    support is granted to a PO. Reviews are
    conducted on
  • Initial permissions to operate
  • Renewal requests
  • Real estate agreements
  • Advise Commanders, Financial Management Division
    (FMD) PO Coordinators, and Army personnel (both
    military and civilian) on PO matters
  • Provide advice and training to Army employees
    (military and civilian) on PO participation

SJA Officers (operating in an official capacity)
are not authorized to provide legal advice to POs
on internal PO operating issues
29
Financial Management Division Responsibilities
  • In Korea, the MWR Financial Management Divisions
    are the proponent offices responsible for
    exercising administrative oversight of POs on
    behalf of the Area Commanders
  • Financial Management responsibilities include
  • Monitoring POs to ensure compliance with
    applicable regulations
  • Processing of all PO requests thru the servicing
    Staff Judge Advocate Office for Installation
    Commander approval
  • Ensuring the timely submission of all pertinent
    documents
  • Coordination/processing of all private
    organization fundraising requests
  • Maintain files on all POs

30
PO Authorization Requirements (per AR 210-22)
  • A copy of the organizations constitution and
    bylaws signed by the President and ratified by
    elected officers of the general membership
  • If not addressed in the constitution or bylaws,
    the following four statements are required
  • A statement providing information on the POs
    nature, functions, objectives (to include the
    planned use of generated funds), and activities
  • A statement providing information on membership
    eligibility and the POs responsibilities for all
    management functions. POs must obtain adequate
    insurance against public liability, claims,
    property damage, and other legal actions.
    Additionally, fidelity bonding coverage is
    required for members or employees handling
    monthly cash flow exceeding 500
  • A statement of the organizations liability, if
    assets are not enough to cover all liabilities.
    It must also address the extent of the
    organizations members' personal liability for
    debts of, or claims against, the private
    organization
  • A statement that the organization will neither
    propagate extremist activities nor advocate
    violence against others or the violent overthrow
    of the Government and will not seek to deprive
    individuals of their civil rights

Continued
31
PO Authorization Requirements(cont.)
  • An agreement to reimburse the Army for utility
    expenses, unless use is incidental (would cost
    more to bill and collect than it costs to provide
    the utility)

32
Reporting Requirements
  • In addition to the information required for PO
    approval, approved POs must supply the following
  • Approved minutes/summaries of PO meetings
    (submitted within one quarter after approval by
    the PO)
  • Financial statements (quarterly)
  • Any major changes in the PO activities,
    membership requirements, officers, objectives,
    organization, constitution, bylaws, use of funds,
    and management functions (within one month after
    the change transpires)
  • Names, addresses, and phone numbers of the
    officers (annually or upon change of President or
    Treasurer)
  • Copies of audit reports if annual receipts total
    1,000 or more required every two years (within
    one month after completion of audit note
    audits are also required with change of
    Treasurer)
  • Requests for revalidation (submitted 90-days
    before expiration)

33
Need Assistance?
  • MWR Financial Management Divisions will assist
    any organization wishing to become a private
    organization
  • Current points of contact are
  • MWR Division, KORO, 723-4141, bldg 1560, South
    Post, Yongsan
  • Area I, 732-9141, bldg T429, Camp Red Cloud
  • Area II, 738-4046, bldg 4106, Room 206, South
    Post, Yongsan
  • Area III, 753-6121, bldg 252, Camp Humphreys
  • Area IV, 768-6360, bldg T1254, Camp Henry

34
Waiting Families Program
35
Army Community ServiceMission Statement
  • The mission of the ACS center is to
  • Facilitate commanders ability to provide
    comprehensive, coordinated, and responsive
    services that support readiness of Soldiers,
    civilian employees and their families
  • Maximize technology and resources, adapt to
    unique installation requirements, eliminate
    duplication in service delivery, and measure
    service effectiveness

36
Waiting Families Program
  • AR 608-1 (ACS) 4-28, Services to waiting families
  • Support services will be provided to families
    residing on post or in the surrounding community
    who are living separately from the military and
    civilian sponsor because of mission requirements.
    Such circumstances include unaccompanied tours,
    extended temporary duty and field training
    exercises
  • Efforts will be made to identify and contact
    these families to
  • Provide information on community services
  • Assess the need for services and information
  • Provide crisis intervention services
  • Act as liaison with military and civilian
    agencies to ensure provision of required services

37
Waiting Families Program(cont.)
  • Support groups will be organized for identified
    waiting families, as appropriate
  • Families will be identified who are departing the
    installation for a stateside location while the
    sponsor serves an unaccompanied tour. An effort
    will be made to inform the family of the services
    available in their destination area and with the
    consent of the family notify the gaining ACS
    center of the familys arrival in the area
  • Pre-departure briefings will be provided to
    address coping with stress factors and the
    practical aspects of separation and relocation

38
Army Community Service
  • FRG POCs In Area Commands
  • Area I 730-3062
  • Area II 738-7510
  • Area III 753-7439
  • Area IV 768-7610

39
New Technology Initiatives
40
Technology To Connect
  • Soldier Management System (SMS)
  • Used For Assigning Soldiers Tracking Soldier
    Actions In Korea
  • Modules Are Accessed via the Web
  • In Out Processing (IOP)
  • Automated Process Which Gathers Soldier Data
  • Populates Forms With Collected Data
  • Streamlined

41
Why is this Important?
  • Links ACS Support To The Designated FRG Member
  • Local Family Member
  • Waiting Family Member
  • Links The Unit To The Designated FRG Member
  • Provides Up To Date Contact Information For The
    FRG

42
Process Overview
43
VISIT
http//8tharmy.korea.army.mil/G1/Well-Being20Web
20Page/FRG/FRG_Start.htm
44
AHLTA
45
AHLTA Overview
  • AHLTA is the militarys electronic health record.
  • AHLTA allows healthcare providers at any military
    treatment facility to access a patients medical
    records.
  • All 18th MEDCOM clinics across the peninsula will
    implement AHLTA separately from 17 April through
    7 June.
  • Army wide implementation experience shows
    decreased appointment access for 6 weeks at each
    clinic. Implementation will result in a 50
    decrease in available appointments for the first
    week with progressive improvement over the next 6
    weeks.

46
Clinic Appointment Impact
  • 121st General Hospital 17 April 3 July
  • Area IV 24 April 19 June
  • Area III 15 May 17 July
  • Area II 22 May 10 July
  • Area I 7 June 11 August
  • Dates are estimated based on first clinic
    implementation in each area through the 6 week
    reduced access for last clinic implemented

47
Mitigation Plan
  • Implementation of space available care to access
    appointments IAW with DoD and DA policies.
    Allows for priority to Active Duty (AD) and
    TRICARE Prime.
  • Increase staffing in the 121st Gen Hosp Emergency
    Room (ER) to care for anticipated increase of
    patients that are not able to receive
    appointments in the Ambulatory Care Clinic or
    Troop Medical Clinic.
  • Refer more patients requiring primary/specialty
    care to Memorandum of Understanding (MOU)
    hospitals.
  • Increase the number of Same Day appointments,
    while reducing the amount of routine and wellness
    appointments during implementation. Decrease
    includes availability of physical exams and VA
    disability physicals.
  • Minimize field training for 18th MEDCOM units and
    implement extended hours if necessary.

48
Assistance Required
  • Emphasis in the following areas will assist in
    limiting the impact felt by our beneficiaries
  • Encourage beneficiaries to schedule appointments
    prior to AHLTA implementation for the following
    conditions.
  • All stable chronic health problems.
  • Periodic wellness exams due during the AHLTA
    implementation. This includes pap smears
    (PAPs), sports physicals and periodic physical
    exams.
  • Reduce the number of no shows to scheduled
    appointments. The current average no show rate
    for appointments is greater than 12. Each one
    of these appointments could have been used by
    another patient in need of an appointment.
  • Maximize the utilization of non-18th MEDCOM
    healthcare providers, organic to other commands,
    in Troop Medical Clinics to allow for increased
    medical appointments.
  • Active dissemination of the AHLTA implementation
    and its impacts to service members and family
    members through all venues, to include FRG
    meetings.

49
Yellow Dust
50
Yellow Dust ?? (HwangSa)
  • What is it? Fine dust particles from 1 to 10
    microns in size from the deserts of china,
    Mongolia and Manchuria
  • What does it do? Decreased visibility, cause and
    exacerbate respiratory illnesses such as asthma
  • When does it happen? Usually in the Spring but
    has been extending into the Winter.
  • What can I do?
  • During the dust storm
  • Avoid outdoor activities, especially for elderly,
    young children, and persons with asthma or other
    airway diseases
  • Keep windows and doors closed
  • Remove contact lens and wear glasses
  • Brush your teeth and wash your hands, face and
    eyes with warm water upon returning indoors
  • Drink plenty of water to keep your tears flowing
    well
  • Use air filter to keep air clear humidifier to
    increase indoor humidity level
  • Wash dust exposed fruits vegetables before
    consuming
  • Wash hands carefully before handling preparing
    food
  • After the dust storm has cleared
  • Air out room/house
  • Wash carefully dust exposed objects before using
    them

For more information, contact the Deputy Chief of
Staff Force Health Protection, 18th Medical
Command at 736-3025 (duty hours)/011-9179-1645
(other times)
Satellite View of Yellow Dust over Korean
peninsula
51
Yellow Dust Activity Restriction Recommendations
  • Heavy exertion
  • Walking hard surface at 3.5 mph gt 40 lb load
  • Walking loose sand at 2.5 mph with load
  • Field assaults
  • Running

Personnel at High Risk
Young children Elderly With heart disease With
lung disease such as asthma
Commanders should
Identify Soldiers at high risk and take
additional protective measures
Include Yellow Dust conditions in risk assessment
for training events
Predictions for Yellow Dust in the Korean
peninsula will be notified to the USFK public
through command channels and Armed Forces Network
Korea. Contact DCSFHP at 736-3025 (duty hours)
and 011-9179-1645 (other times) for specific dust
concentrations at your location during a yellow
dust storm.
Write a Comment
User Comments (0)
About PowerShow.com