Title: Getting Started With LinkOut
1Getting Started With LinkOut
Instructors name Instructors institution
2Objectives
- At the end of this class you will be able to
- Explain what LinkOut is
- Register for a LinkOut account
- Set up library identity information
- Enter your librarys holdings
- Bring free web-based titles into your collection
through LinkOut - Display your librarys icon
- Keep up-to-date with LinkOut developments
3What is LinkOut?
Overview
- a software application designed to provide users
with links to web-accessible resources (e.g. full
text publications, consumer health sites, etc.) - a feature of NCBIs Entrez database search and
retrieval system that handles external linking
from PubMed and other Entrez databases. - a service that connects PubMed users who are
patrons of the library with the e-journal and
serial print collections. - an interface tool that enables patrons to
distinguish journal articles available through
their library or in free full text from those
only available through other publishers or
full-text provider links.
4LinkOut is Not
Overview
- Common misconceptions
- NOT an application that connects patrons to the
NLM universe. - Rather LinkOut is a utility application that
links users from PubMed (and other Entrez
databases) to relevant third party resources. - NOT a service that provides subscription access
to electronic resources. - Rather LinkOut icons provide quick-n-easy
access, in accordance with pre-existing licensing
arrangements.
5Why You Should LinkOut
Overview
- Link users from PubMed citations to full-text
electronic articles in your collection. - Link users to your librarys print holdings
through SERHOLD - Limit PubMed searches to local holdings.
6How LinkOut Works
Overview
- Publisher provides URL of full-text article to
NCBI - Library registers for LinkOut
- Library enters holdings to link to journal titles
in PubMed - LinkOut displays library-specific icons in
PubMeds Abstract and Citation formats - Librarys icon links to full-text article or
print holdings record
7LinkOut for Electronic Journals
Overview
- Uses existing links created by publishers and
aggregators - Follows your authentication rules
- Holdings information is entered with an easy to
use On/Off interface
8LinkOut for Print Journals
Overview
- Print holdings are loaded from SERHOLD.
- Non-SERHOLD libraries can upload a text file.
9LinkOut in Action
- http//www.ncbi.nlm.nih.gov/entrez/query.fcgi?hold
ingumblib
10LinkOut in Action Search Results
Overview
11LinkOut in Action Abstract View
Overview
12LinkOut in Action Publisher
Overview
13LinkOut in Action Full-Text
Overview
14LinkOut in Action Print holdings
Overview
157 Steps to Set Up LinkOut
Set Up
- Familiarize
- Organize
- Register
- Enter Holdings
- Provide Icon
- Activate
- Publicize
16Step 1 Familiarize
Set Up
17Visit These Web Pages
Set Up
- LinkOut and Library Holdings http//www.ncbi.nlm.
nih.gov/entrez/linkout/doc/liblinkout.html - Frequently Asked Questions for LinkOut Libraries
http//www.ncbi.nlm.nih.gov/entrez/linkout/doc/lib
lofaq.shtml - Tutorial Setting Up LinkOut for Libraries
http//www.ncbi.nlm.nih.gov/entrez/linkout/doc/lin
ktutorial.html
18Visit These Web Pages
- Demo - Getting there from PubMed
(http//www.PubMed.gov)
19For More Information
Set Up
- NN/LM Library LinkOut Survival Guide
- http//nnlm.gov/libinfo/ejournals/linkout
- NCBI LinkOut Overview Page
- http//www.ncbi.nlm.nih.gov/entrez/linkout/doc/lin
kout.html
20Step 2 Organize
Set Up
21Things to Do Beforehand
Set Up
- Discuss LinkOut program with library staff
- Assign LinkOut contact for LinkOut program
maintenance (put this info in DOCLINE) - Compile a list of vendor or publisher names with
titles and years supplied - Compare e-journal providers to the list of
LinkOut providers to determine whether or not
your providers participate in LinkOut. - Contact providers to join or add holdings, if
necessary
22More Things to Do
Set Up
- For Print Holdings, know your DOCLINE LIBID or
prepare a text file to upload. - Resolve outstanding questions through your
LinkOut representative - 1-800-338-7657
- or email lib-linkout_at_ncbi.nlm.nih.gov
23Step 3 Register
Set Up
24Send Email to lib-reg_at_ncbi.nlm.nih.gov
Set Up
Please use this format Subject LinkOut
Registration Request Library Name Contact
Person Email address Phone Number Address
25LinkOut Writes Back
Set Up
- Within a week, LinkOut will send you an email
containing a username, password, and PrID for
example - User Name umalib
- Password Br76D
- PrId 1234
- User Name is used in two ways
- Access to LinkOut files in Submission utility
- Identifies your library for PubMed to activate
your icon in PubMed searches
26Things to Remember in Step 3
Set Up
- Remember User names and passwords are
case-sensitive - Remember Your user name, which will be used to
identify your library for LinkOut in general, is
different from your DOCLINE LIBID which is needed
to attach SERHOLD information to LinkOut
27Step 4 Enter Holdings
Set Up
- Sign In, Complete Identity Information, Enter
Holdings
28Edit Your Record
Set Up
- With your user name and password, sign in to the
Submission Utility and check - Library Name
- Library/Organization Public Web Site URL
- LinkOut Contact Persons name and email at your
library
29Using the Submission Utility
Set Up
Start with PubMed.gov. Click on LinkOut in the
Sidebar.
30Using the Submission Utility (pt. 2)
Set Up
On the LinkOut web page, select the link for
Library Submission.
31Using the Submission Utility (pt. 3)
Set Up
Select a menu item to sign in. You will be
prompted for your user name and password. For
this example, well select Update Library
Identity
32Using the Submission Utility (pt. 4)
Set Up
Remember User names and passwords are CaSe
sensitive!
33Using the Submission Utility Edit Library
Identity
Set Up
Library Identity provides information about your
library. The contact person information is not
publicly available. The Library Name, Display
Name, and Public Web Site URL will be viewable by
the public. Remember to click the Update button
when you are finished.
34 Edit Holdings
Set Up
Once you have signed into the Submission Utility,
you can navigate using the sidebar menu, or
return to the Library Submission webpage. To add
your librarys electronic holdings, select Edit
Holdings
35Finding a Journal Title Three Methods
Set Up
1
- Three ways to find
- a title in LinkOut
- Provider List
- Browse alphabetical list of journal names
- Search by journal name, MEDLINE abbreviation, or
ISSN.
2
3
36Search by Provider
Set Up
- Provider searching is, perhaps, the quickest and
most convenient way to turn on links - All titles (up to 50) for a given provider may be
turned with two clicks.
37Adding By Provider
Set Up
Provider searching is an alphabetical list of all
LinkOut Providers.
38Adding a Providers Titles
Set Up
Clicking on a providers name brings up a list of
titles with check boxes for selection and drop
down boxes for date manipulation.
Dont forget to click the Update button before
leaving a page!
39Selecting Titles
Set Up
Click on the checkbox to add a journal title. Use
drop-down menus to select years held. Use the
delay drop down to account for embargoes.
Dont forget Update!
40Adding by Name or Searching
Set Up
- Adding by searching can be done by journal name
or ISSN. If you are making changes to one title
or have multiple providers for a title, this is
probably the way to go!
41Tips For E-Journal Links
Set Up
- If you subscribe to the entire run of an
electronic title, there is no need to use the
date drop-downs - Changes made in the Submission Utility show up in
PubMed within 48 hours. - Holdings may be entered in multiple sessions
- If you dont have a subscription, dont add the
journal! Well show you a special URL that will
automatically apply your icon to all citations
with free full-text links.
42Look Out for These Problems
Set Up
- To access electronic full-text through LinkOut,
you will have to have active subscriptions to the
titles from a LinkOut provider, except for freely
available full text. - We recommend adding only those journals that
validate IP addresses or are accessible through
your proxy server, otherwise you will need to
give out your passwords - If you have more than one person adding holdings,
assign them different letters or parts of the
alphabet, so they dont overwrite each others
changes.
43Look Out for These Problems
Set Up
- Sometimes the provider is not obvious
- Sometimes one journal has multiple providers
If youre not sure who your provider is, check
the LinkOut display. Test provider links and see
which one you can access!
Provider links are here
44Print Holdings
Set Up
- LinkOut-SERHOLD is available for US and Canadian
libraries only - Non-SERHOLD libraries can upload their print
holdings to LinkOut in a text file. See
Uploading Print Holdings in LinkOut Help or the
Advanced section of the on-line Tutorial for
information.
45Print Holdings Display What You Need
Set Up
- You will need to know the following
- DOCLINE LIBID for your library
- Where your print collection is physically
located, for example - Journal Stacks
- Current Year (Unbound) First Floor, Main Branch
Reading Room. Previous Years (Bound) Fourth
Floor Open Stacks, Main Branch. - This can be up to 255 characters long
- URL for your library catalog (optional). If your
URL is included, this link will display with your
print holdings
46Print Holdings via SERHOLD Getting There
Set Up
Click on LinkOut SERHOLD under Print Collection.
47Print Holdings Page
Set Up
From this page, you may register for or turn off
Print Holdings Display or submit a call number
file for classified journals
48Registration
Set Up
The first time you click on Registrationadd or
edit library information, you will be asked to
enter the number of library ids you will be
entering. If you have only one library registered
in DOCLINE, enter 1
49Registration (Pt. 2)
Set Up
For each LIBID enter the ID and physical location
of the print collection Enter Library Catalog URL
(optional)
50End of Part 4
Set Up
- Registration is completed
- Changes, edits, title additions or deletions show
up within 48 hours. - If journals are classified by your library, see
the Advanced portion of the online Tutorial for
call number submission
51Step 5 Provide an Icon
Set Up
Provide an icon to identify your library holdings
52Create Icons For PubMed
Set Up
- Create icon(s) to represent your library
- Follow these design parameters
- Recommended size 100x25 pixels
- gif, jpg, or png formats only
- Should identify the library and the full text
format. - Should look like an actionable button, i.e.
should have an outline and/or colored background.
53Store Your Icon Somewhere
Set Up
- You have three choices for providing and
- storing an icon
- Self-Hosting store your icons in a
web-accessible directory, outside any firewalls
on your own server. - Hosted by NCBI If you cannot host your icon(s)
on your own web server, NCBI will host it/them
for you -
- OR
54Default Icons
Set Up
- If you do not create icon(s), PubMed
- will generate default buttons
55Using the Submission Utility Provide an Icon
Set Up
If you are already signed in to the Submission
Utility, select Provide Icon from the
sidebar. Otherwise, select Provide Icon from
the Submission Utility menu on the website.
56Providing an Icon 3 Choices
Set Up
- Supply the URL for an icon on your own server
- Upload an icon to NCBI
- Use the default icons
1
2
3
57Providing an Icon for Print
Set Up
The same three choices apply for the Print
Collection Icon.
58Tips on Creating Icons
Set Up
- Your marketing department or IT staff may be able
to help you - Your icon may be your institutions logo or a
statement such as Full-text provided by My
Medical Library or My Medical Library Print
Collection - Icons should identify your institution
59Tips on Creating Icons (pt. 2)
Set Up
- Create two icons one for your print collection
(SERHOLD), one for your electronic collection - Use unambiguous terms on your icons many people
think that an icon with the word Print on it
refers to an action.
60Step 6 Activate
Set Up
- When you UPDATE input of holdings, the Submission
Utility will record changes in NCBIs LinkOut
database. - Your library icons will be available in PubMed
the next business day after you update your
files. - Your library icon will display on the Abstract,
AbstractPlus and Citation displays for those
citations that were entered in the Submission
Utility session.
61Two Ways to Activate Icons
Set Up
- A link on your library website
- Through My NCBI
62Activating LinkOut from Library Website
Set Up
- Default link to PubMed
- Uses a special URL http//www.ncbi.nlm.nih.gov/en
trez/query.fcgi?holdingmedlib - where medlib is the LinkOut user name assigned to
your library
63Activating LinkOut through My NCBI
Set Up
- User signs in to My NCBI and selects LinkOut
provider(s) as Filters. - Providers icons will display in search result
and providers holdings will display as a Filter
tab. - Works only if user is signed into My NCBI.
64A Quick Course on My NCBI (demo)
65A Quick Course on My NCBI
Set Up
- Select My NCBI from the PubMed screen.
- Sign in to My NCBI, or register for My NCBI, then
sign in. - You can sign in using your Cubby username and
password
66Set Up
A Quick Course on My NCBI (pt. 2)
- Select Filters from the My NCBI menu.
- Select PubMed from the database list.
67Set Up
A Quick Course on My NCBI (pt. 3)
- This will bring you to Filters Quick Pick list
- Click the Search tab.
- Enter your institutions name in the search box.
Click Go. - Select your library from the list of Matching
Filters.
68A Quick Course on My NCBI (pt. 4)
Set Up
- Make sure both checkboxes under Selections are
checked. - Library icons will display on holdings.
- Holdings will be grouped as a Filter tab in the
search result.
69A Quick Course on My NCBI (pt. 5)
Set Up
- View Filter selections under My Selections
- My NCBI filters will only work when user is
signed into My NCBI. - From the Quick Pick list, you can click Browse
to select from a list of libraries that
participate in LinkOut. - Options set using special URLs will be applied
while user is in My NCBI.
70Step 7 Publicize
Set Up
- Let your patrons know about LinkOut Handouts,
bookmarks, classes, etc. - Provide a link to your special URL on your
library website. - Bookmark your special URL on your library
computers - Share your LinkOut Statistics, which are
automatically collected by the system, with your
administrators
71Seven Steps Review
Set Up
- Familiarize read about the program
- Organize review e-journal subscriptions
- Register sign up with NLM
- Enter Holdings input library holdings
- Provide an icon create and store library icon
- Activate display your journal holdings
- Publicize let patrons know collection
72Keeping Up to Date
Using
- Subscribe to the Library LinkOut Announcement
Mailing list. - Announcements include new LinkOut developments
and new titles added to LinkOut - Send an email message with subscribe in the
Subject to library-linkout-request_at_ncbi.nlm.nih.g
ov - Or on the web at http//www.ncbi.nlm.nih.gov/mailm
an/listinfo/library-linkout
73Hands-On Practice
Practice
- Go to the list of LinkOut Libraries and see how
libraries are listed and what their Web sites
look like. Make note of the library user name
for some of the libraries. - Go to PubMed using the URL to activate holdings
for these libraries and look at their icons.
74Hands-On Practice (pt. 2)
Practice
- Using your user name and password (if you have
one) or a class user name and password, sign in
to the Submission utility and enter - Library Name
- Library/Organization Public Web Site URL
- LinkOut Contact Persons name and email at your
library - Input a URL to provide the icon located at
http//nnlm.gov/psr/images/lo_psr.jpg
75Hands-On Practice (pt. 3)
Practice
- Enter some e-journal holdings for your library or
some example holdings using a class user name,
searching by provider and journal title. - Sign in to My NCBI and activate LinkOut icons for
a library. Select free full-text as a filter.
76More LinkOut Tips
Using
Linking to Free Full-Text Localize PubMed
LinkOut beyond journals
Usage Statistics Access library
holdings Searching for Full-Text
77Using
Usage Statistics
- The Statistics function on the Submission
Utility sidebar shows libraries' LinkOut usage
statistics.
78Using
Usage Statistics (pt. 2)
- LinkOut Total total full-text and print
accesses. - LinkOut Full-Text number of times users click on
your librarys online full-text icon or the
electronic full text link under your library name
in the LinkOut display
79Using
Usage Statistics (pt. 3)
- LinkOut Print number of times users click on
your library's print collection icon or the Print
Collection link under your library name in the
LinkOut display. - Outside Tool Number of times users click on your
librarys Outside Tool icon. - holdinglibrary username number of times
users access PubMed using the PubMed URL with
your username - Otoolotool usernameNumber of times users
click on the special URL with your Outside Tool
username.
80Access Your Library Holdings
Using
- Two ways in search box (one search) or in My
NCBI (every search) - In the search box loprovmedlibfilter
- where medlib is your librarys LinkOut user
name. - Add loprovmedlibfilter to any search
- hypersensitivity mh AND asthma mh AND
loprovmedlib filter
81Using
Access Your Library Holdings (pt. 2)
- In My NCBI If library is selected as a filter,
holdings will display as a Filter tab for every
search.
82Searching for Full-Text (pt. 1)
Using
- Two ways in search box (one search) or in My
NCBI (every search) - In search box
- full text filter
- free full text filter
- Use this filter with any PubMed
searchhypersensitivitymh AND asthmamh AND
free full text filter
83Using
Searching for Full-Text (pt. 2)
- In My NCBI If full-text is selected as a filter,
full-text citations will be grouped as a Filter
tab for every search.
84Using
Linking to Free Full-Text
- Automatically apply library icon to citations
with free full-text links. - Use special URL http//www.ncbi.nlm.nih.gov/entre
z/query.fcgi?holdingmedlib_fft - where medlib is your librarys username
- Free full-text journals will not be added to your
library holdings.
85Special URLS
Using
- Special URLs can be localized to meet user needs.
For information see - http//www.ncbi.nlm.nih.gov/books/bv.fcgi?ridhel
plinkout.section.lib.Localizing_PubMed_fo
86Other LinkOut Resources
Beyond Journals
http//www.ncbi.nlm.nih.gov/books/bv.fcgi?ridhelp
linkout.section.Public.Examples_of_LinkOut_
87LinkOut to MedlinePlus
Beyond Journals
88LinkOut to MedlinePlus (pt. 2)
Beyond Journals
89LinkOut to Guidelines
Beyond Journals
90LinkOut to Guidelines (pt. 2)
Beyond Journals
91Non-Bibliographic Providers
Beyond Journals
92Other Non-Bibliographic Providers A Selection
Beyond Journals
- ClinicalTrials.gov (PubMed)
- Cystic Fibrosis Mutation Database (OMIM)
- FDA Bad Bugs Book (Taxonomy)
- Institute for Transcriptional Informatics
(PubMed, Nucleotide, Protein) - National Center for Infectious Disease
(Taxonomy) - Protein Reviews on the Web (PubMed, Nucleotide,
Protein, OMIM) - ToxNet (PubMed)
93Hands-On Practice (pt. 2)
Practice
- Use the loprov filter to limit a PubMed search to
the holdings of the library used in Exercise 2. - Apply the librarys icon to free full-text
citations. - Use the Free Full Text filter to limit a search
to free full text.
94Hands-On Practice (pt. 5)
Practice
- Go to the list of nonbibliographic providers,
choose some for PubMed, click on link, see
results. - Do a PubMed search, view LinkOut display,
identify the contents.