Management Plan

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Management Plan
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Management Plan

• Management
• NIFS

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Management

• ANU
• RSAA
• RSAA Project Management

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The Australian National University1998

• 9644 Students
• Including 1169 PhD Students
• 3227 Staff
• Operating Revenue A 498M
• Including A40M Research Grants and Contracts

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RSAA Statistics

• 25 Academic Staff
• 50 General Staff
• 15 PhD Students
• Annual Budget A6M

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RSAA Projects

• Past
• 2.3m Tiptilt
• CASPIR
• 50 Inch Telescope Refurbishment
• 2.3m Telescope
• Double Beam Spectrograph
• 2.3m Imager
• WFI

• Current
• NIFS
• DBS CCD Systems
• 40 Inch Upgrade

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Project Management Principles

• PS, PE, and PM leading the project
• Estimation by comparison and extrapolation of
  past results
• Resourcing with experienced instrument builders
• New staff allocated to non-critical projects
• Scheduling using realistic staff availability
• Quality Management Principle
• Process Approach with continuing improvement
• Reporting
• Quality Assurance

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NIFS

• Personnel
• WBS
• Schedule
• Cost

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NIFS Personnel
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Key Personnel

Peter McGregor Project Scientist Jan van
Harmelen Project Manager John Hart Project
Engineer/Optical/Mechanical Design Peter
Conroy Mechanical Design Gabe Bloxham Optical
Design/Manufacture Mark Downing Detector
Engineer Murray Dawson Control System
Engineer Peter Young Software Design/Coding Mark
Jarnyk Software Design/Coding
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Other Personnel

Daniel Bishop Detector/Electronics Engineer Lee
Pfitzner (Aug Dec 00) Mechanical Design Glen
Jones (till Jan 01) Mechanical Design Colin
Vest Workshop Supervisor Helmut
Gebauer Instrument Maker Ross Commons Instrument
Maker Robert Miles Instrument Maker Ross
Tranter Instrument Maker (contract) John de
Smet Instrument Maker (contract) Robert
Cappuccio Instrument Maker (contract) David
Mitchell Workshop Assistant Andre de
Gans Electronics Technician John
Atkin Electronics Technician (contract) Walter
Goydych (till Apr 01) Electronics Technician
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Research School of Astronomy and
AstrophysicsTechnical Areas
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Filling the Vacancies

• Advertise in newspapers
• Post with web-based recruitment agencies
• Post on RSAA and AAO websites
• Put up signs on open day (29 April)

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WBS
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Fast Tracking

• Start cryostat assembly as parts become available
• Have test cryostat ready for engineering detector
• Start spectrograph trial assembly as parts become
  available
• Spectrograph optics and engineering detector in
  cryostat for first spectrograph cooldown

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Schedule
CoDS Work Scope Signed 24 August 1999 Conceptual
Design Review 15 March 2000 NIFS Contract
Finalized 27 November 2000 Critical Design
Review 19 April 2001 Ship to Hawaii 20 February
2003 Project Close-out June 2003
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Milestones
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Progress as at 20 April 2001
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(No Transcript)
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Overview Schedule
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Cooldown Tests

• 0. Cryostat with CWS, radiation shields
• Test thermal performance
• OIWFS mechanisms, optics, detector
• Verify detector operation
• Check focus
• Check optical alignment
• Test mechanism operation
• Test flexure
• After re-alignment and fixing any OIWFS problems
• Repeat as above

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Cooldown Tests

• Spectrograph with engineering detector and optics
• Verify detector operation
• Check focus
• Check optical alignment
• Test mechanism operation
• Test flexure
• Any further OIWFS tests as required
• After re-alignment and any problem fixing
• Repeat as above
• With science detector and after any further
  problem fixing
• Repeat as above
• Pre-shipment acceptance tests

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Cooldown Schedule Example
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Cost
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Cost to 30 March 2001
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Critical Design Study Labor Cost
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Critical Design Study Fixed Cost
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Cryostat OIWFS Duplication Labor Cost
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Cryostat OIWFS Duplication Fixed Cost
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Management Issues

• Staffing
• Keeping up the pace
• Identifying problems early
• Reserve surpluses as contingencies
• Feedback from Gemini and UH

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Risk Summary