Microsoft Outlook Training

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Microsoft Outlook Training

• Jeffrey S. Hatcher
• Technology Director

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Introduction

• Microsoft Exchange, our new e-mail system
• Replaces existing Novell Groupwise
• Two ways of accessing my e-mail

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Agenda

• Overview
• Terms I need to know
• Microsoft Web Outlook
• Microsoft Outlook
• Using Calendars
• Requesting Technical Help

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Overview

• What is Microsoft Exchange?
• Why do I need it?

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Vocabulary

• Exchange Our new e-mail server.
• Web Outlook The program used to check my e-mail
  from the internet. Can be used anywhere.
• Outlook A Microsoft program for checking my
  e-mail on a single pc.

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Microsoft Web Outlook

• Bring up the internet using Internet Explorer.
• Go to http//www.miller.k12.ga.us

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Microsoft Web Outlook

• Click on Check E-mail

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Microsoft Web Outlook

• Type your user name and password.
• If asked, domain is Miller.

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Microsoft Web Outlook
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Changing Password

• Click on the options button on the left.
• Scroll until you see Change Password.
• Click on button.
• If asked, click YES on Security Warning.
• Type current password and new password in blanks.
• New password must be 6 or more characters.

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Checking E-mail

• You begin in the Inbox.
• Messages automatically show in the Preview Pane.
• Click on other messages to view them.

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Deleting E-mail

• Click on message you want to delete.
• Click the X button in the menu bar.
• Dont forget to empty your trash!

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Sending Mail

• Click New in the Menu Bar.

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Sending Mail

• Type e-mail addresses in the blocks.

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Sending Mail

• Click the To button to search address book.

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Sending Mail

• Click the Check Names button to fill in
  addresses.

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Sending E-mail Helpful Hints

• Type the first or last name of a person in the
  block and click Check Names to have it fill in
  the address.
• Use to separate multiple addresses.
• Use the Save button to save an e-mail for later.
  It will be saved in the Draft folder.

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Reply and forward

• Click the arrows in the menu bar for replies or
  to forward a message.

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Using Folders

• Right Click on the Inbox Folder.
• Choose New Folder.
• Name it.
• Drag any mail you want to save to the new folder
  you created.

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Logging out

• Click the Log Off button to close your session.
• Make sure you close Internet Explorer!

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Microsoft Outlook

• Program for accessing e-mail from a single
  computer.
• Must be configured.
• Allows you to click any mail to links on a web
  page.
• Expanded functionality.

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Outlook Pros

• Looks similar to Microsoft Web Outlook.
• Can be configured to check multiple mailboxes.
• Give you access to the ability to click an e-mail
  address on the web.
• Provides additional advanced functions.

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Outlook Cons

• Must use a current version of Outlook.
• Can only be used within the school system. Users
  must still work with Web Outlook from home.

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Calendars

• Allows you to schedule meetings.
• Will send e-mails to other attendees asking them
  to attend.
• Eliminates those lost sticky notes.
• You can print your calendar.

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Summary

• How to use Web Outlook.
• How to compose new messages.
• How to use the address book.
• How to Reply/Forward.
• How to use folders.
• How to use the Calendar.
• Differences between Web Outlook Outlook.

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Where to Get More Information

• Use the Help button to access tutorials.
• Ask other teachers.
• E-mail requests toJeff Hatcherjhatcher_at_miller.k
  12.ga.us