Electronic Timesheet Training Module Company Confidential and Proprietary Information

1
CHENEGA CORP Electronic Time SheetUser Training
Guide
2
Agenda

• Introduction
• Getting Started
• Selecting Project Numbers
• Entering Daily Hours
• Signing Your Timesheet

3
Learning Objectives

• Be able to launch the Deltek timesheet
  application.
• Be able to properly log in to your timesheet.
• Be able to locate and identify the various
  display areas and toolbars, including the
  following
• Main timesheet area
• Application toolbar
• Line toolbar
• Signature entry
• Color codes
• Help

4
Login into application
The First time you log in to time.chenega.com,
you must
1. Type in your Login ID same as your Employee
ID
2. Type in your Password Your SSN with no
dashes or spaces in (000000000) format
3. Type in CHENEGA as the Domain.
5
Password Change

• The system will require you to change your
  password on your first login.
• This screen is where you change your password.
• The only requirement is that the password should
  be minimum five characters.

(Password is case sensitive)
(Password is case sensitive)
Click the OK button.

• After you choose your new password click on OK
  button
• Note If you forgot your password or locked out
  from the time collection system in the future,
  please contact yourTC Administrator to reset your
  password

6
Interface Familiarization
Main Timesheet
You will select the Projects/Charge in the section
You will enter the hours, comments in this section
7
Interface Familiarization
Application Toolbar

• You are able to Open, save, and print your
  timesheet. You can also view your leave balances
  and audit trail.

8
Interface Familiarization
Header

• You are able to view Employee Name with Employee
  ID, Employee Class, Status, Timesheet Schedule
  and Navigation options from the Header

9
Interface Familiarization
Line Toolbar

• You Copy, Delete, Reset and Reverse timesheet
  lines from the Line Toolbar options. You are also
  able to add TS lines to your favorites from this
  section.

10
Interface Familiarization
Footer

• You are able to sign the timesheet as an employee
  and approve the timesheet as a supervisor

11
Interface Familiarization
Help
Click on the ? icon to view the Help page. The
Help button is a GREAT reference tool that
provides information about the page currently
being viewed.
12
Charge Number Lookup
Direct Project/Charge Numbers
Before hours can be entered, the correct project
number needs to be selected.
Click on the binocular icon.
13
Charge Number Lookup
Charge Tree
Click on Direct Project sign next to Charge
Tree Description.
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Charge Number Lookup
Charge Tree
Click on sign next to Charge Tree
Description.
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Charge Number Lookup
Charge Tree
Click on the Check Box and Add to Timesheet
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Project Timesheet
Timesheet
17
Timesheet
Projects selected Timesheet
18
Favorites
Timesheet Favorites
If you have a specific project that you charge
almost every pay period, you can add it to your
Favorites. This saves your time in the future
periods.
2. Click on the Add Line to Favorites link.
1. Click on the check boxes next the projects you
wish to put under Favorites.
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Favorites
Timesheet Favorites
Click on the Binoculars to see the charge lookup
screen
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Favorites
Load Favorites
Click on the next to Favorites link.
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Favorites
Load Favorites
Checking the Load checkbox causes these
projects to be automatically loaded into your
favorites screen.
1. Check Load Check Box
2. Click on Update.
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Favorites
Load Favorites
Click on Add to Timesheet to add this line to
your timesheet one time only. Once you add the
favorites projects into your timesheet, they will
be loaded into your timesheet for future periods.
1. Check the Check Box.
2. Click on Add to Timesheet.
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Favorites
Load Favorites
If you no longer charge the project, you can
delete from the Favorites screen. Click on
Delete From Favorites to delete this lines from
your timesheet
1. Check the Check Box.
2. Click on Delete from Favorites.
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Entering Hours
Daily Time Entries
Enter the hours you spend on each project as you
have completed the task or at the end of each
day, as appropriate in the cell for that day
(column) and the correct project (row).
Click in the cell.
25
Comments
Comment Entry Icons
Comments can be entered in the notepad icon on a
line or daily basis.
Click on this notepad icon to enter a line
comment.
Click on this notepad icon to enter a daily
comment.
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Comments
Daily Comment Dialog Box
Enter an appropriate comment in the space
indicated and click on the OK button. Make
sure comments are business appropriate.
Type in your comment here.
Click on OK to enter the comment.
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Comments
Line Comment Dialog Box
Notice the heading is different. Comment applies
to the whole line.
Type in your comment here.
Click on OK to enter the comment.
28
Saving Your Timesheet
Saving Timesheets
It is extremely important that you Save your
timesheet after making daily entries. If you do
not save before properly exiting, the application
prompts you to save.
Click on the door to Log Out
Click here to save your entries.
If you do NOT logout (exit) properly and have not
saved, all your entries are lost and must be
re-entered. Note Do not close the browser to
exit the time collection system. You should click
on the Log Out Button
29
Saving Your Timesheet
Warnings/Errors
When you save the timesheet, if the system
detects something is wrong, you may receive a
warning or error as shown. You can continue with
warnings, but errors must be fixed first.
30
Signing Your Timesheet
Signing Timesheets
It is extremely important that you sign your
timesheet at the end of the Timesheet Period. A
timesheet that has not been signed and
approved cannot be processed by accounting.
Click here to save your entries.
31
Signing Your Timesheet
Signing Timesheets
Click on the Signature icon depicted below
to begin the signing process.
Click here to sign your timesheet..
32
Signing Your Timesheet
Signing Timesheets
Click Yes if you did not save your entries.
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Signing Your Timesheet
Signing Timesheet
You sign your timesheet by entering your password
in the dialog box. This is the same password you
used to login.
Enter your TC login password here.
Click OK to sign/submit your timesheet.
34
Signing Your Timesheet
Signing Timesheets
Notice the signature in the space below and the
status in the upper right. Note Once you sign
your timesheet, your supervisor gets a task on
their Time Collection Desktop Screen and Email
notification.