Advanced Outlook and WUmail

1
Advanced Outlook and WUmail

• Gail Farally-Semerad
• PC Support Specialist
• Widener University

2
Objectives

• Setup Folder Sharing with other Users.
• Installing and Configuring the SyncQ with
  Outlook.
• Give Sharing Access to others to view and edit
  your Calendar.
• Scheduling Events with Multiple Attendees.

3
Wumail

• Wumail is the Primary Email and Calendar.
• Access 24/7 anywhere with Internet access.
• Can be used with Outlook or Thunderbird.
• Outlook and Thunderbird show mirror images of
  your mail in Wumail.
• IT IS THE SAME MAIL.
• Any deletion in the web client of Wumail will
  effect Outlook or Thunderbird and visa versa.

4
Setting up your Outlook Profile

• Set up new profile in Outlook
• Open Outlook
• Click on ToolsgtE-mail accountsgtAdd a new e-mail
  account
• Personal information
• Incoming/Outgoing mail server
• wumail.widener.edu

5
Setting up your Widener Directory in Outlook

• In Outlook, Click on Toolsgte-mail accounts
• Add a new directory
• Add directorygtnextgtLDAPgtadd
• Server name
• directory.widener.edu
• More settingsgtsearch tab
• Search base owidener
• Click applygtClick OK

6
Installing SyncQ from WUmail

• Installing SyncQ
• Log into the WUmail client through your Internet
  browser at wumail.widener.edu
• Click on Options
• Under Downloads gt Click on SyncQ
• Scroll down on page to Installing Outlook SyncQ
• Click on blue text syncQ.exe
• Install the SyncQ client (Outlook must be closed)

7
Configure SyncQ

• Open Outlook
• Log in with username and password.
• Configure Personal Settings
• Enter in personal account settings
• VERIFY
• SyncQ Items
• Calendar
• All Events
• Only the past 1 month
• Tasks
• Contacts
• Synchronization Director
• Outlook to Server
• Server to Outlook

8
Setting Conflict Resolution

• Conflict Resolution setting under SyncQ
• Click on arrow and set for
• Disabled
• Favor Outlook
• Favor Server
• Background Synchronization
• Performing a Synchronizing Outlook with Wumail
• Choices Disabled to 4 hours

9
Wumail Set-Up Allow others to view your calendar

• Set up Wumail first.
• Log into the WUmail client
• Click on Options gtCalendar gtSharing Controls
• DO NOT Publish your Calendar
• Adding a user
• Click on User
• Scroll to External Widener Directory
• Type in Name gtFindgtAddgtOK
• Setting Access Controls
• Read Only
• Full Access
• Free Time Search
• Request Meetings
• Close WUmail

10
Configuring SyncQ in Outlook

• Open SyncQ
• Click on Options gtSyncQ tab
• Click Add Shared Users
• Type username
• Verifying the User
• If you have full access, you can add both Sync
  Directions
• Read Only access will grey out Outlook to Server
• Click OK

11
Users to Synchronize

• Check box next to Users name
• Click Apply
• Review Status info for each user
• Click OK
• Click on the SyncQ icon on toolbar to Sync Wumail
  with Outlook

12
Viewing shared Calendars in Outlook

• Open Outlook
• Click on Calendars
• Check off calendars you want to view
• Calendars will open side by side

13
Viewing Shared Calendars in WUmail

• Open Wumail
• Click on Calendars
• Look for new names under Shared Calendars
• Click on User name to access their calendar
• Calendars can only be displayed singularly
• Users must give you permission to view their
  calendars.

14
Scheduling an Appointment in Outlook

• Open Outlook
• Click on Calendar
• Click on New icon on the Outlook Toolbar
• Add Subject and Location
• Pick Date and Time
• Set Reminder
• Click on Scheduling Tab
• Click Add OthersgtAdd from Address Book
• Click AdvancedgtFindgtType Last Namegt
• Find name on listgtClick OK
• Click Send

15
Recurring Appointment

• Click on Recurrence icon on toolbar
• Customize Appointment
• Click OK
• Click Save and Close on toolbar

16
Checking Attendees Responses

• Click on the Appointment to open
• Click on the Tracking tab
• Each invited guest will need to accept or decline
  on their Wumail or Outlook calendar
• After guest accept or decline the invitation
  their responses will appear next to their name.

17
Setting up Appointments in Wumail

• Open Wumail
• Click on Calendars
• Click New
• Type TitlegtPick timegtSet RemindergtAdd Attachmentgt
• Click on Schedules
• Click User
• Source Click External Widener Directory
• Type NamegtFindgtAddgtOKgtAdd Event

18
Customizing Appointments in WUmail

• Click Repeat Options to set schedule for
  repeating appointments (Staff meetings, vacations
  or conferences)
• Click on Check Conflicts to see if the time and
  day will be acceptable to all guest
• Click on Suggest time if someone is busy.
• The system will find a day and time that is
  convenient for all parties
• Cancelling the appointment removes the
  appointment from guest Wumail calendar and sends
  them an email notice.