LSST Project Management

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LSST Project Management

• LSST Directors Review
• SLAC
• March 8-9, 2006
• Donald Sweeney
• LSST Project Manager
• LSST Corporation
• (On assignment from LLNL)

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The LSST Optical Layout
M1
M3
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Basic timeline for the LSST
Fiscal Years
FY-05 2006 2007 2008 2009
2010 2011 2012 2013 2014
Design and Development
(and early procurement)
Construction
Commissioning
Operations

• FY2004 2008 RD phase, long-lead items started
• FY2009 2012 Construction
• Dec, 2012 First engineering light
• FY2013 Commissioning and early science
• FY 2014 - 2024 Operations

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The LSSTC Project Offices are in Tucson, AZ
A 501(c)3 Arizona corporation founded in 2003
solely to design, construct, and operate the LSST
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There are 15 LSSTC Institutional Members
Representatives
Members

• NOAO Sidney Wolff
• Research Corporation John P. Schaefer
• University of Arizona Peter A. Strittmatter
• University of Washington Craig J. Hogan
• Brookhaven National Laboratory Samuel Aronson
• Harvard-Smithsonian Center for Astrophysics
  Christopher Stubbs
• Johns Hopkins University Alexander Szalay
• Las Cumbres Observatory, Inc. Wayne Rosing
• Lawrence Livermore National Laboratory William
  H. Goldstein
• Stanford Linear Accelerator Center Persis S.
  Drell
• Stanford University KIPAC Roger Blandford
• The Pennsylvania State University Daniel J.
  Larson
• University of California, Davis Barry M. Klein
• University of Illinois at Champaign-Urbana Richar
  d Crutcher
• University of Pennsylvania Bhuv Jain

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LSST Management Structure
Board of Directors
President John Schaefer
15 people 10 full-time 3 half-time 2
lt1/2 time
Director Anthony Tyson Steve Kahn, Deputy
Project Manager Donald Sweeney Victor Krabbendam,
Deputy
Science Advisory Committee (SAC) Michael Strauss
System Engineering William Althouse
System Scientist Chair of Science
Council Zeljko Ivezic
Ed Pub Outreach Suzanne Jacoby
Simulation Data Philip Pinto
System Calibration David Burke
Camera Steven Kahn, Sci. Kirk Gilmore, Mgr.
Telescope/Site Charles Claver, Sci. Victor
Krabbendam, Mgr.
Data Management Timothy Axelrod, Sci. Jeffrey
Kantor, Mgr.
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A few highlights of the LSST business model and
governance activities

• Semiannual Board meetings in Tucson and monthly
  Board telecoms
• Monthly progress reports to the Board, Quarterly
  to NSF
• Annual All-Hands project status review in Tucson
  (22)
• HR, purchasing, accounting contracted on fee for
  service basis (Currently 40 contracts
  supporting LSST)
• Auditing by Clifton Gunderson, LLP (A-133 in
  FY2006)
• PMCS includes Primavera, ProPricer, Docushare,
  mySQL
• Completed Management Plan as part of Business
  Plan

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A few highlights of the LSST business model and
governance activities - Continued

• Extensive use of audio and video conferencing
  (15 hrs/wk)
• Both public and project web sites
• www.lsst.org
• www.lsstcorp.org (secure, password protected)
• that includes archive, mail exploder,
  server cluster, etc
• Large collaboration on Education and Public
  Outreach (NVO, SDSS, AMNH, NOAO, HandsOn Univ,
  )
• MOUs with PanSTARRS and TMT

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Construction funding strategy for the LSST

• The LSST Board has decided the LSST construction
  will be a cost- managed project for 295M (2006
  base)
• The LSST construction will be funded by a
  private/public partnership
• Private funding will be used to purchase the
  long-lead mirrors (30M)
• NSF funding will support the Telescope, Data
  Management, and PMO
• DOE funding will support the Camera

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LSST budget prior to construction funding(MREFC
and CD-3)

• NSF DD funding started Sept, 2005, 4 years,
  14.1M
• TeleSite 40
• Data Management 40
• Project Office/Science 20
• Private funding
• 10M from Research Corporation
• 10M from Richard Caris for mirrors
• 1.5M from Las Cumbres for sensors
• Member dues 0.3M/yr
• In-kind efforts
• NOAO, SLAC, LLNL, NCSA,

3.5M/yr
5.3M/yr
5.5M/yr
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Primavera WBS/Schedule/Budget at the project
level
Critical paths along mirror assemblies and sensor
procurement
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The LSST costing hierarchy must be completed for
the NSF MREFC proposal

• Cost allocation The external constraint of 295M
  distributed across the project. Three options
  if allocation cannot be met redistribute,
  de-scope, or propose a new allocation
• Cost estimate Estimates of major project
  components with a basis of estimate
• Task-based estimate Engineering estimates for
  each task in the work packages with basis of
  estimate

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The cost allocation for the LSST
Total 295M 1.0 Project Office 10.3M 2.0
Data Management 79.2M 3.0 Camera
89.5M 4.0 Telescope and Site 116.0M
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Contingencies are based on a scoring system for
each task
Contingency Risk Factor Risk Percentage
Range up to 60
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Coordinating the NSF and DOE support

• DOE follows Program and Project Management for
  the Acquisition of Capital Assets, DOE Order
  413.3
• NSF follows new policy modeled in-part after DOE
  model Guideline for Planning and Managing the
  Major Research Equipment and Facilities
  Construction Account, November 22, 2005

NSF
DOE
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The NSF construction proposal will be submitted
in December, 2006 (MREFC)
LSST Science Requirements
Reference Design (Conceptual Design)
System Requirements
Functional Specifications
Point Design or Conceptual Design
Volume 1 Reference Design Document
Develop Project WBS
Baseline Project Definition
WBS Dictionary definitions
Project Schedules
Cost Estimation by WBS
Volume 2 Project Execution Plan
Integration of cost / schedule
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Project Management controls status

• Currently
• Reference Design nearly complete
• Full WBS with dictionary and task breakdown
• Schedule is complete
• Construction cost allocation complete and cost
  estimate nearly complete
• To Do
• Task-based estimate (due May 31)
• Integrated cost/schedule
• Concept Design Review
• Operations document and operations budget
• Functional performance requirements document