ColligoWorkgroup Edition 4'0 Demo

1
ColligoWorkgroup Edition 4.0 Demo
Discover
Connect
Interact
Colligo
Click for next slide
2
Fast Facts

• What is Workgroup Edition?
• Workgroup Edition is instant networking
  software that allows you to instantly and
  securely communicate, exchange data, and share
  resources with others using the wireless LAN
  (WLAN) capabilities of your mobile devices.

• Who uses Workgroup Edition?
• Workgroup Edition is designed for mobile
  professionals who need to interact with their
  team members when they are working together out
  of the office.

• How is Workgroup Edition unique?
• Theres no need for central access points,
  servers or Internet connections.
• Workgroup Edition creates peer-to-peer
  collaborative networks on the fly whenever and
  wherever you need them.
• Bundled peer-to-peer tools enable you to securely
  share folders, send messages, transfer files,
  share Internet connections and printers, and
  synchronize databases.

Click for next slide
3
Working in the Office is Easy

• Alan is working on a project with his team and
  needs to share data when its created.
• Because they have access to a LAN or wireless
  network at their office, they can easily store
  project data on their file server, print to a
  printer and send files and messages to each other
  using Email.
• But what happens if Alan and his team need to
  work at a client site where they cannot get a
  reliable, high speed Internet connection?

Wi-Fi Access Point
Server
Click for next slide
4
Create an Instant Network!

• Alan arrives at the client site where he and his
  co-workers are given temporary offices near each
  other.
• Although they still need to share information,
  they cannot easily get VPN access to their office
  network.
• With Colligo and wireless laptops, all they need
  to do to connect together is click on the
  Instant Network button at the top right corner
  of Workgroup Edition.
• Note Colligo also works over a standard WiFi
  access point or Ethernet hub

Instant Network button
Click for next slide
5
Instant Connectivity

• This will automatically configure each of the
  wireless LAN connections in their laptops for ad
  hoc mode.
• Colligo does not affect the settings you use for
  Wi-Fi back in the office.
• Now Alan is connected directly to his co-workers
  devices and they can get started.

Note The default Instant Network doesnt use
Wi-Fi security. Set up secure Instant Networks
by clicking Manage gt Options gt Instant Networks
This icon is displayed when you are in an Instant
Network
Click for next slide
6
Discover Nearby Devices

• Presence awareness Colligo will automatically
  discover nearby users.
• Colligo can detect whether the users are in do
  not disturb, away, idle, or available
  mode.
• Device-type awareness Colligo can detect whether
  the users are using a desktop/laptop, Tablet PC,
  or a Pocket PC handheld.
• Alan can instantly see all the nearby people also
  running the Colligo software.

Click for next slide
7
Authenticate Users

• All data sent or received through Colligo is
  protected with SSL encryption, an industry
  standard used by large financial institutions.
• Authentication allows Alan to confirm whether or
  not a user is indeed who they claim to be.
• This will help prevent people from impersonating
  your team members in order to gain access to
  confidential information or resources.

Italicized users have not been authenticated
This icon is displayed to show that SSL
encryption is on
Click for next slide
8
Authenticate Users

• The first time you communicate with someone you
  are required to authenticate.
• Colligos codeword authentication method requires
  that you and your team member verify each others
  identities through unique code words generated by
  combining your individual certificates.

Anne and Alan read their code words to each other
and verify that they match watermelon kilo dog
watermelon kilo bird
Click for next slide
9
Create Groups
The Rooms feature is another way to filter
Online Users into groups. Enable through the
Manage gt Options menu.

• Groups enable Alan to perform one action with
  several team members simultaneously
• Create new groups through the Manage menu or by
  right clicking in the Group Membership pane.
• Drag and drop Online Users onto the group name to
  populate it.

Alan drags Marks name over the Smith FS Review
Group to make him a member
Click for next slide
10
Three Ways to Access Colligo Tools
Left Click Actions to get a menu of functions you
can perform with all users
Right Click one or several users to get a menu of
functions you can perform with them
Right Click groups to get a menu of functions you
can perform with selected groups of users
Click for next slide
11
Send Sticky Notes or Chat
Sticky Note

• Sticky Notes are a quick way to send a short
  note.
• You can also send a drawing or attach an image
  file to your sticky note.
• Broadcast sends a sticky note to all users. You
  can also just send to a select group.
• Chats allow you to engage in a private live
  discussion with multiple people at once.
• Chats are time stamped and can be saved in the
  Transaction History for later reference.
• Files can be dropped into chats and are sent to
  all participants.

Chat
Click for next slide
12
Send Files
Choosing Send Files from the Actions menu
enables Alan to pick files to send to Mark

• Need to securely exchange files on the road when
  no Internet connection is available?
• Colligo allows you to easily send files to
  another user or group wherever you may be.
• Files can be transferred by dragging and dropping
  them over a user or group or by choosing Send
  Files from the Actions menu.
• Optionally, files can be compressed to accelerate
  transfer speed.

Mark is alerted to Alans request to send files
and can choose the location where they are put.
If he wants them in the My Received Files
folder he simply selects Accept
Click for next slide
13
Share Folders
Anne and Alan map Marks folder as a shared
drive, enabling them to run client-server
applications on their ad hoc network

• Mark can choose specific folders to securely
  share with his team members.
• Shared folders may contain files or other
  folders, enabling large amounts of data to be
  shared.
• Folder sharing is secured with IPSec. Shared
  folders are available only to authorized users
  and shares go away when you exit Colligo.

Z Drive
Mark can share out a folder on his hard drive to
Anne and Alan
File server on Marks laptop
Application on Alans laptop
Note IPSec and drive mapping are available only
if you are on Windows XP Pro or 2000.
Click for next slide
14
Share Folders

• To share folders in Colligo, Mark clicks the
  Manage menu.
• Next he adds folders, chooses the default drive
  letter and gives Alan access.

He chooses the default drive letter
Mark clicks to add shared folders
He sets access rights to the folder

• Alan can then see Marks shared folders by
  clicking on the sign beside his name in the
  Online Users pane.

Alan mounts Marks shared folder as the Z drive
by double clicking it
Click for next slide
15
Share Printers

• Allows users to print their files on printers
  shared by other Colligo users.
• Set up just like shared folders by clicking the
  Manage gt Shared Printers menu.
• Print from any application as if the printer is
  on a network.

Alan can then print by simply choosing File gt
Print in most applications
Mark shares out his printer as Mobile Printer
Alan sees Marks printer and installs it by
double clicking it
Note File gt Print is available only if you are
on Windows XP Pro or 2000.
Click for next slide
16
Share Internet Connections

• If the team is given a single Internet
  connection, one member can share it out to
  others.
• Just double-click on the Shared Internet icon to
  access the connection.
• Note Shared Internet is not supported over a
  dial-up (telephone line) connection.

Pauline can see that Alan has a shared Internet
connection and double clicks it
Alan shares out his Internet connection to his
team members over the Colligo Instant Network
This icon is displayed to show when you are
sharing someone elses Internet connection
Click for next slide
17
Share Internet Connections

• To share out your Internet connection click
  Actions gt Share Internet gt Share.
• Other users that would like to share your
  connection may only do so with your permission.
• Others cannot piggyback on your VPN connection
  but may access their own VPN through your
  connection so they have a secure link to the
  office server.

This icon is displayed to show when you are
sharing out your Internet connection
When Pauline double clicks on Alans Internet
connection to request it, he is notified and can
choose to accept it or decline it
Click for next slide
18
Share Outlook Calendars

• Book meetings through Microsoft Outlook even
  when you do not have access to your Exchange
  server by right clicking on a user.
• Colligos unique Meeting Manager allows you to
  instantly see the meeting slots when all members
  are available.

Alan looks for 1 hour meeting slots
He can instantly see the times when both he and
Mark are available to meet
Click for next slide
19
Share Outlook Calendars

• The calendar view enables you to view the groups
  free time slots (not full calendar entries) for a
  particular week and pick a time to meet.
• Meeting requests can then be sent directly to all
  group members.

By clicking on a time, Alan can see that Mark is
busy but cannot see other contents of his
calendar
Click for next slide
20
Transaction History

• Optional transaction history enables users to
  save a record of all file transfers, chats and
  sticky notes.
• The transaction history is accessed by clicking
  File gt Open Transaction History then choosing the
  type of transaction and date.

Alan has a date- and time- stamped history of all
his communication with Anne and Mark. Note that
the chat log records his file transfers as well
Click for next slide
21
Configure Options

• The features of Colligo can be configured through
  the Options menu.
• The Options menu is accessed by clicking Manage gt
  Options

• Among other things, the Options menu enables you
  to
• Configure calendar sharing
• Configure file compression
• Configure transaction history
• Setup custom Instant Networks
• Set the name that others see
• Configure the Rooms feature
• Set up security

Click for next slide
22
Lotus Notes Version

• The Lotus Notes version of Colligo Workgroup
  Edition enables you to replicate Lotus Notes
  between users without the need for a Domino
  server.

Alan can replicate up to 15 Lotus Notes databases
at a time with his team members by clicking this
button
Settings let you select the databases and times
for replication
Click for next slide
23
Simple and Intuitive Yet Very Powerful

• Colligo is the solution for mobile teams that
  need to share information when out of the office

• Simple setup of secure ad hoc wireless networks
• Bundled peer-to-peer tools for data sharing
  without the need for Internet access
• Resource sharing tools to reduce the need to pack
  multiple printers or arrange for several Internet
  connections
• Enables client-server applications to be used
  easily on a peer-to-peer network
• High security with a single button click

• Contact sales_at_colligo.com today to find out more
  about Colligos Solutions

Click for next slide
24
Whats the next step?

• Buy Colligo Workgroup Edition today
  www.colligo.com/store