Doing Business with University Health System

1
Doing Business withUniversity Health System

Francine CrockettVice President, Purchased
Resources
Director of Purchasing Supplier Diversity
Coordinator
Vacant Eddie Mims
2
Introduction

• The purpose of this briefing is to help our
  vendor community better understand the process
  for successfully submitting bids for goods and
  services to University Health System.

3
UHS Facilities

• University Hospital
• University Health Center Downtown
• University Center for Community Health (Texas
  Diabetes Institute)
• University Family Health Center Southwest
• University Family Health Center Southeast
• University Family Health Center North (Rector
  Street)
• University Family Health Center Northwest
• Detention Health Care Services

4
Services Provided

• Acute Care Services
• Level I Trauma Center
• Obstetrics
• Pediatric Services
• Pharmacy
• Prevention Health Promotion
• Primary Care Outpatient Care
• Psychiatric Services

5
Purchasing Policy

• The system operates on a very strict Purchasing
  Policy as approved by the Board of Managers
• The policy requires all goods and services be
  obtained on a competitive basis where possible
• Staff cannot accept any gratuities

6
Supplier Diversity Commitment

• University Health System is committed to
  encouraging, promoting, increasing, and improving
  procurement opportunities to assure that
  qualified Small, Minority and Women Owned
  Business Enterprises (SMWBE) that provide
  high-quality, cost competitive products and
  services are provided the maximum practicable
  opportunity to actively participate in University
  Health Systems supplier and contractor
  procurement opportunities.

7
Historical SWMBE Opportunities

• Legal Services
• Medical Equipment Repair
• Medical Supplies
• Office Supplies
• Printed Stock Forms
• Printing
• Pharmaceuticals
• Public Relations
• Temporary Personnel Services

• Advertising
• Auditing Services
• Cleaning Supplies
• Collection Services
• Computer Hardware
• Consulting Services
• Design, Production Media Planning
• Food Paper Products
• Janitorial Supplies

8
Vendor Access Policy

• May not solicit System staff members
• Must have a pre-arranged appointment
• Must sign-in at UHS Information desk
• Must display a vendor pass while on UHS property

9
Bid Process

• Informal Bids - 2,000 - 25,000
• Formal Bids Over 25,000 (posted on BidNet)
• Construction Projects
• Invoicing
• Department Contact regarding open bid
• Insurance/Bonding
• Bid Opening and Pre-bid Conferences

10
How Can You Participate?

• Complete and submit a UHS Vendor Questionnaire
• Check local papers and online for bid
  opportunities

11
Purchasing Online

• Texas E-Purchasing Group (BidNet)
• www.govbids.com/scripts/teg/public/home1.asp
• Listing of bids posting by participating
  agencies you must be registered (either free or
  30 per year) to view details for each bid

12
Advertising

• San Antonio Express-News
• Community Publications
• La Prensa
• Southside Reporter
• The Daily Commercial Recorder
• The Register
• Bid Line 358-BIDS

13
Contacts

• Name Title
  Telephone Responsibility
• Vacant Director 358-9125 UHS
  Purchasing Department
• RosaLinda Aragon Admin Assistant
  358-9125 Administrative
• Robert Pimentel Value Analysis
  358-9115 Supply Chain Evaluator
  Coordinator
• Debbie Strauss Contract Specialist
  358-9112 Oversees Contract
  Specialist/Purchasing
• Agents
• Katie Verastique Contract Specialist
  358-9121 Laboratory/Standing Orders
• Peggy Hudel Contract Specialist 358-9108
  Anesthesiology/Operating Room
• Fernicia Smart Contract Specialist
  358-9113 Service/Maintenance
• Janie Lozano Purchasing Agent 358-9109
  Food Service/Laboratory
• Azanette Jacobo Contract Specialist
  358-9105 Plant Engineering/IT Contracts
• Isaac Barber Purchasing Agent
  358-9103 Radiology/Medical Records/Nursing
  
• Madison McDonald III Purchasing Agent
  358-9101 Capital Equipment
• Karen Jeffers Contract Specialist
  358-9104 Prime Vendor Contracts
• Eddie Mims Supplier Diversity 358-9114
  Small, Minority Business Enterprise Program

14
Contacts

• Purchasing Department
• Telephone [phone]
• Fax [phone]
• Office Hours
• Monday thru Friday 800 A.M. to 500 P.M.
• Invoicing address
• University Health System
• Attn Accounts Payables
• 4502 Medical Drive
• San Antonio, Texas 78229