Solano County Probation Department Strategic Plan 20082011

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Solano County Probation Department Strategic Plan
2008-2011
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MISSION

• THE MISSION OF THE SOLANO COUNTY PROBATION
  DEPARTMENT IS TO SERVE AND PROTECT THE COMMUNITY
  BY
• CONDUCTING INVESTIGATIONS FOR THE COURT

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MISSION

• HOLDING OFFENDERS ACCOUNTABLE
• ENFORCING COURT ORDERS
• SUPPORTING VICTIM RESTORATION

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MISSION

• FACILITATING REHABILITATION OF OFFENDERS and
• PROVIDING SAFE, SECURE, EFFECTIVE AND PROVEN
  DETENTION AND TREATMENT PROGRAMS

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VISION

• IT IS OUR VISION TO POSITIVELY IMPACT THE
  COMMUNITY THROUGH COMMITMENT TO OUR MISSION AND
  EVOLVING BEST PRACTICES

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VALUES

• THE SOLANO COUNTY PROBATION DEPARTMENT IS
  COMMITTED TO
• DELIVERING SERVICES WITH INTEGRITY, IN A
  CULTURALLY COMPETENT MANNER THAT RESPECTS THE
  RIGHTS AND DIGNITY OF INDIVIDUALS

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VALUES

• TREATING OUR EMPLOYEES AS OUR MOST VALUABLE
  RESOURCE IN ACCOMPLISHING OUR MISSION
• PROVIDING QUALITY SERVICES IN A PROFESSIONAL AND
  FISCALLY RESPONSIBLE MANNER

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VALUES

• BUILDING PARTNERSHIPS IN AND WITH THE COMMUNITY
• PROVIDING INNOVATIVE, EFFECTIVE PROGRAMS AND
  SERVICES

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VALUES

• MAINTAINING LOYALTY TO THE MISSION AND VISION OF
  THE DEPARTMENT WITH THE HIGHEST ETHICAL STANDARDS

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GOALS

• GOAL 1  
• ENHANCE, MAINTAIN, AND DELIVER A HIGH LEVEL OF
  INNOVATIVE AND QUALITY SERVICES AND PROGRAMS

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Goal 1 Key ObjectivesAdult Division

• Continue working on, and find additional
  resources to provide, services for 18 25 year
  old offenders, i. e., for the Young Adult
  Intensive Intervention (YAII) program
• Fully implement evidence based practices

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Goal 1 Key Objectives (cont.)Adult Division

• Increase mental health services for probationers
• Identify funds to help support probationers
  needs
• Incorporate case worker(s) for additional
  populations other than 18-25 year olds (i.e.,
  young adults in the YAII program)

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Goal 1 Key ObjectivesJuvenile Division

• Fully implement JAIS Assessments/Reassessments
• Continue to enhance the effectiveness of early
  intervention programs
• Develop and implement aftercare programs to
  enhance transition from Placement and specialty
  programs to general supervision
• Juvenile Division Motto Where efficiency and
  change are not a dream but a reality

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Goal 1 Key ObjectiveJuvenile Detention
Facility (JDF)

• Introduce Cognitive Behavioral Training (CBT) at
  JDF and use more outside resources to increase
  programming (CB, MH and other)

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Goal 1 Key ObjectivesFouts

• Review and integrate all policies at Fouts,
  including operations, programming, kitchen,
  medical, maintenance and the school (to assure a
  detailed consistency of approach that also
  includes an updated comprehensive Facility
  Emergency Procedures Plan)

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Goal 1 Key Objectives (cont.) Fouts

• Assess and restructure, as appropriate, morning
  and evening programming to maximize its positive
  impact on wards and its contribution to our
  mission
• Explore and initiate further development of
  enriched, innovative programming
• Implement an Honor Status component within the
  Gold Shirt Phase III of the program

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Goal 1 Key Objectives Support
(Clerical)

• Make necessary changes to CASE to enable movement
  of data and automated reporting from CASE to the
  DOJ JCPSS data system
• Review all alpha bench warrant files and convert
  to CASE those still on BW status

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Goal 1 Key Objectives (cont.) Support
(Clerical)

• Purge all of the over 4000 alpha files
• Review and clean up audit reports and determine
  how long to keep them

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Goal 1 Key Objectives Support
(Accounting)

• Enhance the utilization of Accounting Clerk for
  the payment window through effective workload
  scheduling
• Increase the efficiency of window payment
  processing to minimize queuing and protect
  confidentiality of information

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GOALS

• GOAL 2
• ENSURE A SUFFICIENT NUMBER OF WELL TRAINED STAFF
  TO FULLY ACCOMPLISH THE GOALS AND MISSION OF THE
  DEPARTMENT

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Goal 2 Key ObjectivesAdult Division

• Continue to expand and enhance staff development
  through relevant and necessary training (See also
  Goal 3 objectives related to training)
• Determine where additional staff, including SDPO
  positions, is needed to provide sufficient
  supervision and services
• Develop cheat sheets (summarized check lists)
  for manuals

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Goal 2 Key ObjectivesJuvenile Division

• Disproportionate Minority Contact Training
• Adult-Juvenile 101 Training
• Annual Juvenile Placement Symposium
• Title IV-E Training

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Goal 2 Key ObjectivesJDF

• Maintain sufficient staffing to enable safety and
  security for staff and minors
• Enhance training provide more and better
  necessary and relevant training to develop a more
  highly skilled staff

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Goal 2 Key Objectives (cont.)JDF

• Develop and implement an assessment tool for use
  with new hires during probationary period to
  gauge persons competence/compatibility for the
  work / initiative / adaptability, etc.
• Continue to explore ways to improve staff
  retention, morale and job satisfaction

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Goal 2 Key ObjectiveFouts

• Expand and emphasize our training focus

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Goal 2 Key ObjectivesSupport (Clerical)

• Further enhance Clerical Support training
• Further enhance Clerical Support manuals and
  develop cheat sheets (reference sheets) for each
  unit

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GOALS

• GOAL 3
• ENHANCE AND EXPAND VICTIMS' SERVICES AND THE
  RESTORATION OF VICTIMS

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Goal 3 Key ObjectivesAdult Division

• Continue to work on maximizing restitution
  collection, update manuals and training re
  restitution, continue to enhance elements of
  restorative justice will look at processes and
  at getting caseloads down so officers can really
  work with cases to get restitution paid

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Goal 3 Key Objectives (cont.)Adult Division

• Enhance victim related training to include
• DV officers ability to work with DV victims
• Training on theories of victimization
• Training on understanding elder abuse victims
  issues
• Best practices in victims services

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Goal 3 Key Objectives (cont.)Adult Division

• Ensure that victim information is entered into
  CASE and that manuals reflect this
  responsibility, i.e., review policy, make sure it
  is current and ensure that it is followed
• Put updated Victim Resource manual on the web

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Goal 3 Key Objectives (cont.)Adult Division

• Develop Victim Advocacy program
• Develop coordinated victim services program

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Goal 3 Key ObjectiveJuvenile Division

• Explore the feasibility of streamlining victim
  restitution claims to get restitution to victims
  in a more expedient manner

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GOALS

• GOAL 4
• IMPROVE AND EFFICIENTLY USE RELEVANT TECHNOLOGY

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Goal 4 Key ObjectivesAdult Division

• Enhance information systems and training re ARIES
  and LEADS
• Implement DV database and consider phasing in Sex
  Offenders and other specialized service
  populations as well so POs can see if
  probationers referred to programs are attending
  or not

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Goal 4 Key ObjectivesJuvenile Division

• Enhance effective and efficient data gathering
  resources and web-based programs and applications
• Explore security issues related to installing
  CASE on laptops for field officers and/or at
  off-site locations such as schools

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Goal 4 Key ObjectivesJDF

• Continue efforts to secure equipment for JDF,
  including server
• Enhance / expand use of CASE at JDF
• Get updated software for scheduling, inventory
  control, etc.

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Goal 4 Key ObjectivesSupport (Administrative)

• Centralize electronic copies of contracts, MOUs
  and approved Board of Supervisor agenda items on
  the NAS
• Centralize and disseminate general grant
  information (e.g., overview, funding information,
  grant period and project staffing) on the NAS

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GOALS

• GOAL 5
• ADVANCE COMMUNICATION AND COLLABORATION,
  INTERNALLY AND WITH PARTNERS

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Goal 5 ObjectivesAdult Division

• Improve collaboration with outside agencies,
  especially Mental Health, the Workforce Advisory
  Board and service providers who could help us
  work with our clients
• Recommend, through Chief PO, to the respective
  Division Directors, that Fouts Springs, Juvenile
  Field Services and the JDF get access to E-CIVIS
  and that each division designates someone to read
  and make use of the huge number of emails that
  will come.

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Goal 5 ObjectivesJuvenile Division

• Continue to enhance internal communication and
  collaboration between field services and JDF and
  externally with partners in the community
• Develop policies, MOUs, and contracts with
  stakeholders

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Goal 5 ObjectivesJDF

• Improve the debriefing process after critical
  incidents
• Develop treatment teams in the JDF to incorporate
  mental health, nursing, custody staff, school and
  probation officers

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Goal 5 Objectives (cont.)JDF

• Establish a financial mechanism to allow
  contributions to be accepted for projects and
  activities
• Continue to enhance communication and
  collaboration between Juvenile Field and JDF on
  such issues as special incident reports (SIRs)
  weekender commitments and placement screenings
  

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Goal 5 ObjectivesFouts

• Ensure ongoing, dynamic presentation of Fouts on
  the Departments Web Site by assigning a manager
  to be our web master
• Continue assessing feasibility of improving staff
  housing, including
• a) Wiring them for power for use with existing
  generators during electrical outages and
• b) An alarm, at housing, that can be initiated
  from the camp during an emergency

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Goal 5 Objectives (cont.)Fouts

• Establish a financial mechanism to allow
  contributions to be accepted for projects and
  activities