WELCOME to the PSCAdvancements

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WELCOME to the PSC-Advancements Evaluations
Branch Presentation
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Todays Agenda

• Enlisted Employee Reviews (EERs)
• Servicewide Exam (SWE) Processes
• Supplemental Advancement Processes
• Advancement Lists
• Other Projects

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Enlisted Employee Reviews(EERs)
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EER STATS

• PSC (Adv) processes over 50,000 EERs a year.
• Over 90 process with no manual intervention at
  PSC.
• Approximately 40 are submitted late
• For the May 2007 SWE Cycle, 3,200 personnel were
  missing current required EER.

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Typical EER Problems

• Changing the effective date deletes EER data
• EERs not marked approved under the Reviewers Tab
  in the Evaluation Type.
• Ghost Copies of EERs to Endorser Work list.
• EERs submitted that conflict with the submission
  schedule. Example E-2 and E-3 EERs submitted
  using the old submission schedule or a Discipline
  EER submitted with an effective date that differs
  from date of incident.

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Changing the EFFECTIVE DATE deletes all the EER
data
These dates must match
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EERs not marked APPROVED under the Reviewers
Tab in the Evaluation Type
Approved
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• EERs and how they affect the advancement process

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EERs have two main purposesin the advancement
process

• Establish a members eligibility-
• Commanding Officers recommendation
• Meet minimum requirement of dimension average of
  3 or higher per PERSMAN 5.C.6.A.
• Record the Good Conduct Mark
• Compute the performance factor for SWE points
• Spreadsheet calculator with formula is available
  athttp//cgweb.psc/adv/.htm under General ADV
  Documentation

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Impact of Not Recommended and Unsat Conduct

• Removed from all current eligibility lists
• Not eligible for pending SWE
• Time requirements for satisfactory conduct

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Commanding Officers Recommendation

• Current CO recommendation. PERSMAN 5.C.4.e.4
  states The commanding officers recommendation
  for advancementby participation in the SWE is
  valid only for a specific competition and must be
  renewed for each succeeding competition.

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COs REC (Contd)

• A member must maintain a CO REC from the SWE
  eligibility date to date of advancement.
• The CO REC belongs to the Officer that gave it
  and cannot be changed except by that CO.
• The CO REC cannot be appealed except by complaint
  under Article 138, UCMJ.
• Send an EER change request via memo from the
  awarding CO to PSC (ADV) to change a current CO
  REC. Or a MEMO (CORC) EER may be completed.
• Change of CO REC (CORC) EER from Not
  Recommended to Recommended must be completed
  prior to the SWE eligibility date to qualify for
  the next SWE.

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Enter Effective Date and To Date 05/17/2007,
Review Type Memo,
Rating Scale CORC
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Recommendation for Advancement will be the only
Competencies to change under the Reviewers Tab
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Only the Commanding Officer may submit this type
EER as Final
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SWE PROCESS
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SWE Deadline Dates

• Eligibility Date Date member must meet all
  eligibility requirements. 1FEB-MAY SWE, 1JUL-OCT
  RSWE, 1AUG-NOV SWE.
• Terminal Eligibility Date (TED) Day SWE
  eligibility list goes into effect. MAY SWE-1JAN,
  OCT RSWE-1JAN, NOV SWE-1JUL. Used to compute TIS,
  TIR, Conduct.
• PDE Correction Date Last day data (not
  eligibility) corrections may be made in Direct
  Access to impact SWE. Announced in SWE MSG.
• Published in
• ALCGEN Active Duty (released 3 months before
  exam)
• ALCGPERSCOM Reserves (released 3 months before
  exam)
• PSC (ADV) Newsletters (released every 3-6 months)

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Personal Data Extract (PDE)

• Online in Direct Access self service
• Paper copy mailed to units
• Units can print PDEs
• Members responsibility
• Verify PDE information is correct
• Follow-up to ensure corrections are completed on
  the online PDE
• Failure to provide admin support no excuse

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PDE Issues

• TIR Members with broken service often not
  receiving correct credit for prior TIG/TIR due to
  rehire documents not computing constructed dates.
  Ref PERSMAN, 5.C.14.b.
• Sea Duty Points come from data dump from segments
  07 and 69 in JUMPS. Automatically includes TDY
  if properly documented in JUMPS. No segment, no
  points.
• Sea Time for Eligibility PERSMAN 5.C.15.
  Direct-Access looks only at PCS time served
  aboard sea pay eligible vessels (65 ft and
  larger). TDY and other service sea time will not
  be automatically added.
• Prior Service sea time on Navy Ships may be
  credited for eligibility on a case-by-case basis
  by PSC (ADV).

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PDE(Personal Data Extract)
QUALIFIED
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PDE (PersonalData Extract), Cont.
NOT QUALIFIED
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Sea Time for Points

• 1 Feb 94 - Two points per year for all CG sea
  time since from this date up to the eligibility
  date.
• Deadline to update segments is the PDE correction
  deadline date.

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Waivers and Substitute SWES

• PSC (ADV) is the sole POC on all SWE issues.
• Waivers To maintain fairness to all members,
  waivers are approved only when emergency,
  operational or connectivity issues exist.
• Send waiver requests via message to PSC (ADV), or
  E-mail from CO/XO.
• Substitute SWEs. Documented family emergency,
  medical or operational commitment. Administer
  within 30 days of SWE date.
• Template substitute SWE message in PSCINST
  M1418.1C found on PSC(ADV) web page.

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SWE TEST ISSUES

• Answer sheets scanned as received
• Raw score posts in Direct Access the day they are
  scanned.
• Bad answer sheets delay scores.
• Test ID data not completed
• Ovals colored too lightly
• Erasures leaving dark smudges
• Torn answer sheets

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Active Duty SWE Stats

• May 07 SWE
• 7574 SWEs mailed out
• 6316 SWEs taken and graded
• 1258 SWEs RNA
• 265 Upload Errors - SWE answer sheets that
  required hand corrections to the members exam
  I.D. data (SSN, Exam Code, Series...), in order
  to scan due to incorrect data entered by member
  or ESO

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Reserve SWE Stats

• OCT 06 SWE
• 1105 SWEs mailed out
• 755 SWEs taken and graded
• 350 SWEs RNA
• 40 Upload Errors - SWE answer sheets that
  required hand corrections to the members exam
  I.D. data (SSN, Exam Code, Series...), in order
  to scan due to incorrect data entered by member
  or ESO

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Striker/Supplemental Advancement Process
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Striker/Supplemental Advancement Process

• Striker Program
• CG Personnel Manual, Chapter 5.E.
• PSC will add designators for eligible member
  added to the Striker Eligibility list.
• Common Message Errors
• Missing NACLC information for Classified Ratings
• Current EER is not finalized in Direct Access
• YN3 EOCT results are not reflected in Direct
  Access

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Advancement Lists Promotions
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Advancement Lists

• Working closely with CGPC (epm-1) and (rpm-2),
  PSC (Adv) manages the Active Duty and Reserve SWE
  Eligibility lists. Removing, Withholding, and
  sometimes adding personnel to lists.
• Draft the monthly EPAA and ERAA for CGPC (epm-1)
  (rpm-2).
• Prepare and mail Advancement Certificates for
  E-7 and above.

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Advancement and EER Information Resources

• Personnel Manual (Chapters 5 and 10)
• Official Messages (ALCOAST, ALCGENL)
• PSC Website http//cgweb.psc.uscg.mil/ has ADV
  Newsletters, stats, advancement lists, messages,
  manuals, other helpful info

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Communication with PSC

• You may contact PSC (ADV) directly by
• Email to PSC-DG-ADV
• Phone
• General Line (785-339-3400)
• Bill Patterson Branch Chief (ext. 3401)
• Doug Rose Asst. Br. Chief (ext. 3411)
• YNCM Terrilee Brown SWE waivers (ext. 3407)
• YNC Rony Harden Advancements (ext. 3410)
• Pam Flewelling HR Data Correction (ext. 3405)
• Denise Cunningham Supplemental ADV (ext. 3403)
• YN1 Dave Lynch EER DA corrections (ext. 3406)
• Carolyne Folger SWE (ext. 3404)
• Vacant SWE (ext. 3409)
• Message from command to COGARD PSC TOPEKA
  KS//ADV//
• If you have connectivity or comms problems, use
  Best Means Available and we will work with you

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THANK YOUTHE END