Executive Order 12958, As Amended

1
Executive Order 12958, As Amended Navy
Declassification Program Presented to the Public
Interest Declassification Board 14 July 2006
Shelly Lopez-Potter DON Declassification Program
Manager

2
Missions and Responsibilities

• Administer DONs Executive Order (EO) 12958, as
  Amended
• Automatic Declassification Program
• Identify, Locate and Retrieve Records
• Conduct Declassification Reviews
• Meet 31 Dec 2006 Deadline for Textual Records
  Review
• Maintain Electronic Database of All Records
  Reviewed
• Ensure DON Compliance with Kyl-Lott Amendments
• Central Control of DON Referrals
  (Incoming/Outgoing)
• Prepare Annual Update to DON Declassification
  Plan
• Meet Future Review Deadlines
• As Records become 25 Years Old
• Re-Review of Exempted Records
• Plan for Referral (2009)
• Special Media (2011) Deadlines
• Represent DON on Interagency Working Groups

3
Roles and Responsibilities

• Chief of Naval Operations
• Chief of Naval Operations (N09N) Special
  Assistant for Naval Investigative Matters and
  Security is designated as the Senior Agency
  Official responsible for implementing the DON
  Declassification Program per EO 12958, As Amended
• CNO (N09N2) Assistant for Information and
  Personnel Security is responsible for issuing
  DON policy for implementation of EO 12958, As
  Amended

4
Roles and Responsibilities

• DON Declassification Program Manager is
  responsible for overall management of the DON
  Declassification Program. Designated Contract
  Officers Representative for DON Declassification
  Contract

5
DON Declassification Program Status
Excluded 86.5M

• 529.6M Pages Reviewed as of 30 Jun 2006
• 430.6M Textual
• 97.4M Special Media
• Declassification Review Results - See Chart
• 6.4M Pages Remaining to Complete by 31 Dec 2006

16
Exempt 82.5M
15
62
7
Referred 35.1M
Declassified 325.5M
Declassification Review Results
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Special Declassification Project Reviews

• Nazi/Japanese War Crimes
• POW/MIA records from Viet Nam
• USS Pueblo Files and Audiotapes
• USS Liberty Files
• Argentina Human Rights Violations
• Project SHAD
• Rockefeller Library Papers
• Ohio State University Admiral Byrd Papers

7
DON Review Process

• Declassification reviews conducted at Naval
  Historical Center, Naval Sea Systems Command,
  NARA and regional archives and records centers
  New York, Philadelphia, Atlanta, Seattle, San
  Bruno, Laguna Nigel
• Pass/Fail (no redactions)
• Page level review
• Review for declassification not reviewed for
  public release
• All documents/folders not declassified are tabbed
• Disposition decisions made at document level
• Quality Control 2 tier contractor review with a
  percentage checked by DON COR
• Decisions entered into DON Master
  Declassification DB

8
DECLASSIFICATION REVIEW STAFFDeclassification
reviews are conducted by trained/experienced DON
civilians and contractor personnel utilizing
appropriate DON Security Classification/Declassifi
cation GuidesSubject Matter ExpertsRecords
Management PersonnelCommand Security Personnel
9
Interagency Cooperation

• Support to Declassification Initiatives
• External Referral Working Group (ERWG)
• Classification Management Working Group
• ISOOs Referral Standard Working Group
• NARAs Interagency Referral Center (IRC)
• Presidential Libraries Records Remote Archive
  Capture (RAC) Program
• Equity Recognition Training
• ERWG
• Air Force Referral Standardization Lab
• Conferences
• Agency to Agency Meetings
• Centralized Database
• Document Declassification Support System (DDSS)

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Challenges

• Maintain appropriate level of funding, resources
• Referral processing
• - No Referral Standards
• Quantity of referrals from other agencies
• Location(s) where referrals can be reviewed
• Finding all boxes required for review
• Lack of standards for reviewing Special Media
• Centralized database
• Unplanned road blocks