CIO Status Report

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CIO Status Report
Lemuel C. Stewart, Jr. CIO of the
Commonwealth December 8, 2004
2
Large Agency Transition Schedule As Of 11/24/04
Agency Name
VITA
VITA
HR Onboarding
Transition
Effective
On-Site
On-Site
Transitioning
Overview
Transition
Workshop
Deliverables
Employees'
Sign-off Final
Date
Review
Paperwork Due
Deliverables
Due
WAVE 1
1
Social Services, Dept. of
6/25/2004
Canceled - no
8/16/2004
8/23/2004
9/25/2004
Comp. Services for At-Risk Youth Families
(Small)
6/25/2004
pending issues
8/16/2004
8/23/2004
9/25/2004
2
Conservation and Recreation, Dept. of
6/28/2004
8/2/2004
8/16/2004
8/23/2004
9/25/2004
6/28/2004
8/2/2004
8/16/2004
8/23/2004
9/25/2004
Chippokes Plantation Farm Foundation(Small)
3
Alcoholic Beverage Control, Dept. of
6/29/2004
Canceled - no
8/16/2004
8/23/2004
9/25/2004
pending issues
4
Health, Dept. of
7/1/2004
Canceled - no
8/16/2004
8/23/2004
9/25/2004
Aging, Dept. of (Small)
7/1/2004
pending issues
8/16/2004
8/23/2004
9/25/2004
5
Corrections, Dept. of
7/6/2004
8/5/2004
8/16/2004
8/23/2004
9/25/2004
6
Mental Health, Mental Ret. Sub. Abuse Svcs.,
Dept. of
7/12/2004
Canceled - no
8/16/2004
8/30/2004
9/25/2004
pending issues
WAVE 2
7
7/22/2004
8/17/2004
9/2/2004
9/20/2004
10/25/2004
Motor Vehicles, Dept of
8
Game and Inland Fisheries, Dept. of
7/26/2004
Canceled - no
9/2/2004
9/20/2004
10/25/2004
pending issues
9
Agriculture Consumer Services, Dept. of
7/28/2004
8/27/2004
9/2/2004
9/27/2004
10/25/2004
10
Environment Quality, Dept. of
8/3/2004
9/2/2004
9/2/2004
9/30/2004
10/25/2004
WAVE 3
11
Correctional Education, Dept. of
8/9/2004
Canceled - no
9/27/2004
10/18/2004
11/25/2004
pending issues
12
Rehabilitative Services, Dept. of
8/11/2004
Canceled - no
9/27/2004
10/18/2004
11/25/2004
8/11/2004
pending issues
9/27/2004
10/18/2004
11/25/2004
Disabilities, Virginia Board for People
with (Small)
Blind and Vision Impaired, Dept. for the
(Medium)
8/11/2004
9/27/2004
10/18/2004
11/25/2004
8/11/2004
9/27/2004
10/18/2004
11/25/2004
Deaf Hard of Hearing, Dept. of the
(Small)
8/11/2004
9/27/2004
10/18/2004
11/25/2004
Protection and Advocacy, Virginia Office
for (Small)
13
Employment Commission, Virginia
8/16/2004
9/20/2004
9/27/2004
10/18/2004
11/25/2004
14
Taxation, Dept. of
8/23/2004
Canceled - no
9/27/2004
10/18/2004
11/25/2004
pending issues
15
Juvenile Justice, Dept. of
8/24/2004
9/28/2004
9/27/2004
10/18/2004
11/25/2004
16
State Police, Dept of
8/30/2004
9/27/2004
9/27/2004
10/25/2004
11/25/2004
17
General Services, Dept. of
7/14/2004
Canceled - no
9/27/2004
10/25/2004
11/25/2004
pending issues
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CIO Status Report

• PPEA Detail Phase Review
• IBM and Northrop Grumman selected for IT
  Infrastructure
• CGI-AMS and IBM selected for Enterprise Solutions
• Project Management Teams, Facilities planning
  underway
• Kickoff January 10th
• DHRM Classification Study
• 372 submitted with 58 exceptions identified
• 29 net changes proposed in DHRM final report
• We support the study and are 100 in compliance
• All exceptions were prior to VITAs formation

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CIO Status Report

• Richmond Plaza Building
• JCOTS December 1st

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CIO Status Report - If not VITA.

• Virginia would spend at least 1.1 billion over
  the next decade in duplicative, stand-alone
  administrative systems
• Virginia would likely see major project failures
  in excess of 120 million over the next six years
• Aging systems with minimal security would
  continue to deteriorate and require more people
  and dollars for support
• Infrastructure costs would increase, resulting in
  fewer dollars for citizen services and
  applications
• Virginia would not be able to provide
  citizen-centric, event-oriented services
  (joined-up government)
• Virginia would be at a severe competitive
  disadvantage to other states

6
CIO Status Report Rate Approvals

• JLARC Rate Proposal - October
• Rate Correction Covanet 1.0M
• Product Line Rate Adjustments 0.5M
• New Service Rates 0.1M
• Total 1.6M

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Collaborative Solutions Agencies Implementation Dates
Learning Management System (LMS) 7 Jan 2005
Enterprise Licensing System Shared Hosting (Potential) 3 32 Nov 2004 Aug 2005
Statewide Alert Network (SWAN) 2 Oct 2004
Enterprise Geographic Information Systems (GIS) Phase 1 Rapid Prototype Phase 2 Full Implementation 18 Mar 2005June 2005
G2G Enterprise Systems Interface (GESI) Phase 1 Pilot Phase 2 Shared Hosting (Potential) 2 136 Feb 2005 FY 05 06
E-mail Consolidation Phase 1 Small Agencies Phase 2 Baseline Evaluation 5 90 Jan 2005Mar 2005
8
CIO Major IT Project and Procurement
ActionsSince Last ITIB Meeting

• Project Development Approval
• None
• Contract Approval
• None
• Project Suspension or Resumption Approval
• Resumption - Department of Accounts Lease
  Accounting System Replacement
• Resumption - Department of Professional and
  Occupational Regulation Electronic Access to
  Government Licensing and Enforcement System
  (EAGLES)

NOTE See the December ITIB Major IT Project
Status Report (provided separately) for a
complete status of the Commonwealth major IT
project portfolio
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Major IT Project ActivitiesSince Last ITIB
Meeting

• Project Management Standard
• Standard approved and promulgated
• Standard effective November 1
• Independent Verification and Validation (IVV)
• CACI under contract to develop Commonwealth IVV
  program
• Five contracted IVV teams are conducting initial
  reviews
• Ten initial reviews are complete, development of
  reports continues
• Next steps
• Complete IVV on identified projects by 1/12/05
• Validate Commonwealth IVV program
• Implement continuing IVV program for major IT
  projects

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Value of Transformation
600,000
500,000
(Thousands)
400,000
300,000
200,000
100,000
FY04
FY05
FY06
FY07
FY08
FY09
FY10
Cost Savings 15,665 28,814 60,201
78,263 83,214 83,689
82,988 Cost Avoidance 875 12,175
16,921 22,003 27,003 27,003
27,003 Total 16,540 40,989
77,122 100,266 110,217 110,692
109,991 Cumulative 16,540 57,529
134,651 234,917 345,134 455,826
565,817
(Thousands)
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CIO Status Report FY05 Financials
Internal Service Funds

12
CIO Status Report - FY04 Financials
All Other
Funds

Actual Financial Results

For the Period thru October 31, 2004


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Priorities for 2005

• Public/Private partnership for Transformation
• Enterprise Collaborative System Solutions
• Collaboration among all levels of government
• Recapitalize IT in government
• Strategic IT investment management
• Expand services to accommodate a mobile citizen
  population (e-government)

14
CIO Status Report Budget Amendments
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Virginia Information Technologies Agency (VITA)
Enterprise Information DashboardsDecember 8,
2004
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• Technology is not an end unto itself.
• Technology supports the overall mission, or
  business, of government operations, and is a tool
  to increase capacity and create efficiencies,
  with the ultimate goal of providing more
  effective and convenient services to customers.
  Technology is not a separate discipline there
  are no technology projects. Technology is an
  enabler and a component of business
  initiatives.
• Performance measurement is at the crux of
  decision-making.
• Responsible decision-making relies on
  quantitative and qualitative data to determine
  the effectiveness of existing practices, set
  direction and goals, and measure success in a
  continuous loop.
• Accountability drives results.
• Government is accountable to its customers, and
  is accountable for the responsible stewardship of
  tax dollars. Similarly, the Office of the
  Secretary of Technology and its agencies, boards,
  and commissions are accountable for the
  implementation of the strategic plan. Each major
  action item includes the name, title, and
  organization of the person or persons accountable
  for successful execution.

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Dashboards
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1st half of calendar year
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fiscal year to date
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Dashboard Value

• Proactive vs. reactive management
• Provides a view of performance which validates
  process improvements
• Improved accountability
• Secure role-based access

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Enterprise Information Dashboards

• A shared services system
• Available to all agencies
• Fixed service fee for base product
• Customization/extensions available
• Enhance your dashboard with interfaces from local
  agency systems
• Contact Vita Customer Care Center
• vccc_at_vita.virginia.gov ask for enterprise
  information dashboard service

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CIO Status Report - Briefing

• Security HB 1330 Incident Report and Management
  Jeff Deason
• Performance Metrics Program Lynne Wasz
• Enterprise Service Directors Report Chris
  Saneda and Dee Pisciella