Stormwater Maintenance and Replacement Program

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Stormwater Maintenance and Replacement Program

• November 21, 2006
• Patricia Biegler
• Richard Broad

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Background
2006
2001
August 2000
Fee
1.75/ERU/Month
2.55/ERU/Month
2.55/ERU/Month
1,000 miles
275 miles
Pipe
1,100 miles
2,500 miles
1,320 miles
Public Ditch
2,700 miles
Documented Citizen Calls
2,999
7,475
11,397
Projected Ditch Clearing Level of Service
5 7 Years
10 15 Years
10 15 Years
Ditch Cleaned
90 miles

36 miles
Backlogged Cave-Ins
600

1,000

• Using Streets Crews Temps
• Not Available

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Current Funding FY 06-07
TOTAL
CAPITAL
OPERATING
1.3 M
3.3 M
Stormwater Fee
4.6 M
-
1.8 M
Drainage (General Fund Roughly 40 from State
Maintenance)
1.8 M
1.3 M
5.1 M
TOTALS
6.4 M
Pro-rata Grants General Fund
State Maintenance
Other Funding Sources
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Stormwater Program Components

• Environmental
• Permitting and Water Quality
• Inspections
• Maintenance
• Ditches, Pipes, Lakes, Curbs Gutters,
  Structures
• Emergency Response
• Capital Needs
• Provide Flooding Protection
• Improve Level of Protection
• Neighborhood Appearance

Yellow
Red
Red
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Issues

• Loss of Capital Buying Power
• Fee Increase in 2000 of 0.85/month/ERU
• Increased Regulatory Requirements
• Testing, Inspection Enforcement
• Wetlands Permitting
• Operating Increase
• Salaries Fringes
• Materials
• Contracts
• Debris Hauling Disposal
• Transportation of Debris
• Property Issues
• Land Values
• Easements
• Access
• Encroachments

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Stormwater and drainage staffing of 78
- This is equivalent to roughly one 5-member crew
for every 25 square mile area of the City.
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Maintenance Requests
Ditch Cleaning/Debris Vegetation Ditch
Regrading Erosion Control Ditch Widening
TV Pipe Pipe Resetting Pipe Washing Cave Repair
Curb Gutter
Inlet
Driveway Pipes, Culverts, etc.
Lake
Pipe
Ditch
Outfall Natural Waterway
Streetsweeping Cleaning Inlets Structures
Pipe Washing Cave Repair
Lake Maintenance Dredging Blockage
Removals Fish Falls Erosion Control
Pipe Resetting Pipe Washing Pipe Culvert
Installation
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Maintenance Service

• In most cases Vegetation is a minor issue.
• Real Problems are
• Collapsed Pipes
• Undersized Pipes
• Off-Grade Pipes
• Undersized Ditches
• Undersized Culverts
• Off-Grade Ditches

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What it takes to fix Annual Additional Funding
Needs
Yellow
Yellow
Red
Red
Includes drainage funding
- Addresses only current backlogs priorities
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Environmental Program
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ENVIRONMENTAL PROGRAM Successes

• Nationally Recognized Education Program
• HRPDC Partnering of Hampton Roads Cities for
  Environmental Education
• Public BMP/Lake Inspections
• Annual Reports to DEQ
• Illicit Discharge Investigations Partner with
  Fire Department
• Organized City-wide Erosion Sediment Control
  Inspections
• Amended City Ordinance to Include Fines for
  Erosion Sediment Control

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ENVIRONMENTAL PROGRAM Current Challenges Needs
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ENVIRONMENTAL PROGRAM Future Challenges

• DCR is Taking Over Management of Stormwater
  Permitting from DEQ
• DCR is Pushing for Large Increases in Water
  Quality Monitoring Reporting ???
• City Currently Negotiating Renewal of its
  Stormwater Permit with DCR

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Maintenance Service
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Maintenance ServiceSuccesses

• In Spite of Limited Resources More Effective
• Equipment
• Skills for Each Job
• Emergency Response
• Detailed Plans Developed for Known Choke Points
• More Investigation Up Front to Eliminate Wasted
  Work Effort Stop and Start
• Better Defined Work Methods to Include Surveying
• First Stage Repairs to Cave-ins
• Use of In-mate Crews
• Use of Project Levels to Sort Backlog

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Identified Needs - Maintenance
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Cave-Ins

• Cave-Ins FY 04-05
• 1,088 Cave-In Repair Requests
• 496 Closed by City Crews (124/Crew/Year)
• 100 With State Maintenance Funds (500k) by
  contact
• 25 With Drainage Operating Funds (121K) by
  contract
• 467 Backlogged from that year only
• Current Backlog over 1,000 Cave-Ins

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Excavation Requirements
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Cave-Ins

• Best Approach
• Less than 6 Deep In-House Crew Repair
• Over 6 Deep Contract
• Roughly 50/50 Deep vs. Shallow
• Stepwise Approach
• First Stage Repair
• Letter to Resident
• Follow up Repairs as Needed

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Capital Program
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Capital Projects

• Funding has slipped from 2.6 million in 2001 to
  1.3 million in 2006
• Construction cost increases have outpaced overall
  inflation rate (greater than 10/yr)
• Backlog of needed capital projects exceeds 76
  million
• These projects improve drainage for large number
  of residents

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Identified Annual Needs Capital Program
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Future Items of Concern - Capital

• Watershed Studies/Inventory - 250,000/year
• Lake Maintenance -
• 350 subdivision lakes
• For most owners responsible for maintenance
• Cost for dredging very high
• Past practice was to share cost
• Regulatory issue may become ours by default
• Start saving now? Recommend 250,000/year

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Options
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Funding Options

• Fee Increase (1.00 fee 1.73 Million)
• Tax Based Funding (1 cent 2 Million)
• Combination
• One-Time Funding for Capital Projects
• Stepped or Phased Increase - Inflation

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Stormwater Fee Comparison FY-06/07
Portsmouth scheduled for 50 cent per year
increase. Norfolk scheduled for annual
inflationary increase
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Fee Comparison
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Funding Per Mile of Pipe Ditch FY06/07
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Consultant Report

• Completed on November 10, 2006
• Identified Three Levels of Service (LOS) with
  Associated Fee Recommendations
• Use 5 Year Average FY 2008-2012
• Current LOS
• Minimum Regulatory LOS Recommended
• Citizens Expectation LOS

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Consultant Report

• Current Level of Service (LOS)
• Avg Need 5.5 million/year from the stormwater
  fee which equals 2.87/ERU/Month
• With High for 2012 of 6.3 million or
  3.19/ERU/Month)
• To Meet Regulatory Requirements Recommended
  Level
• Average need of 10.6M/year or 5.50/ERU/Month
• With High for 2012 of 11.9M or 6.05 / ERU/Month
• Citizens Expectation LOS
• Average need of 13.9M or 7.22/ERU/Month
• With High for 2012 of 16M or 8.10/ERU/Month

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Option 1
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Option 2
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Year 1 2 M
Year 1 5 M
Year 1 5.1 M
Year 1 8.1M
Year 2 3.9 M
Year 3 4.5 M
Year Two 9.8 M
Future Needs
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Next Steps

• Advertise public hearing 2 weeks in a row
  before hearing
• Hold non-planning public hearing _at_ City Council
  meeting
• Council action same night
• Revised billing information to treasurer

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Questions?
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StormwaterCommittee ChairmanMr. Adam Jack
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