Electronic Grant Submission to the NIH : What you need to know'

1
"Electronic Grant Submission to the NIH What
you need to know."

• Stephanie Wasserman, M.S.
• Director, Office of Sponsored Programs
• Steve Berry, Ph.D.
• Director, Academic Research Computing
• Marie Vrabel
• Associate Director, Office of Sponsored Programs
• Hernan Santana
• Research Administrator, Department of Medicine

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Agenda

• Overview eSubmission
• Technical aspects
• eSubmission concepts SF424 forms
• NIH eRA Commons  

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eSubmission Overview 

• Starting with the December 1, 2005 submission
  deadline, all competing research grant program
  mechanisms, (such as R01, R03, etc.) will
  transition from PHS 398 paper submission to
  electronic submission through Grants.gov using
  the Standard Form 424 Research and Research
  Related SF424 (RR). Applicants should review
  the schedule for the Transition Timeline to
  ensure they use the appropriate application form
  and transmission.  Applications for the
  transition submission date of a mechanism must
  use the SF424 (RR) form and be submitted
  electronically through Grants.gov.  Once a
  mechanism transitions, the change applies to all
  subsequent Requests for Applications and Program
  Announcements. No paper applications will be
  accepted for transitioned mechanisms!

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eSubmission Setup

• Institutional setup is complete
• Grants.gov, CCR, etc.
• Point of Contact (POC) responsible for management
  of grant activities and assigning privileges is
  complete
• Authorized Organization Representative (AOR)
  submits grants on behalf of the organization
• Investigator prepares grant application but does
  not submit

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Submission Process

• Impact of Grants.gov on internal deadlines to
  ensure timely eSubmissions (revised submission
  timeline to OSP potentially)
• BIDMC business processes impact (e.g. proposal
  routing)
• Grants.gov submission, approval process impact on
  internal deadlines

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Communication, Outreach, Training

• Education training of staff at all levels
• New form requirements for reporting budgets,
  effort, etc.
• Exploring communication methods to increase
  awareness
• Support of existing PureEdge submissions for
  interim milestones

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How to Prepare for Upcoming Events and Deadlines

• Establish a NIH eCommons account if you dont
  already have one (contact OSP at
  resadmin_at_bidmc.harvard.edu)
• Contact your Research Administrator as soon as
  you know you plan to respond to a solicitation
  that will require eSubmission
• Direct your questions to Stephanie Wasserman at
  swasserm_at_bidmc.harvard.edu
• Working together we shall get through this!