DR Capstone Brief March 1998

1
Defense Intelligence Acquisition Conference
Contractor Performance Management


Mr. David Frick 14-17 May 2007
This briefing is classified UNCLASSIFIED
2
UNCLASSIFIED
Agenda
Acquisition Executive

• Review of DIA Contracting Officer Representative
  (COR) Nomination Process
• Brief Overview of COR Responsibilities
• Open Discussion

UNCLASSIFIED
3
UNCLASSIFIED
COR Nomination Process
Acquisition Executive

• A prospective COR completes functional and ethics
  training. DIA requires DAU courses
• COR with a Mission Focus
• Ethics
• Training certificates go to the COR Administrator
  for inclusion in COR database
• A requirement owner nominates a candidate COR for
  a specific requirement (contract) based upon
• Training Experience
• Grade (GG-11 or higher)
• Cognizance of the requirement

Any government employee can serve as a COR
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UNCLASSIFIED
COR Nomination Process
Acquisition Executive

• A COR Nomination Memorandum is prepared as part
  of the DIA purchase request (PR) process
• If the nominee is acceptable, the contracting
  officer (CO) formally appoints the nominee by
• Linking the COR with a contract in Comprizon
• Preparing and authenticating a COR Nomination
  Letter
• The newly appointed COR and the CORs supervision
  will then acknowledge the appointment
• The CO provides the vendor with a copy of the
  nomination letter

The requirements owner selects the COR
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UNCLASSIFIED
COR Nomination Process
Acquisition Executive

• The CO provides the new COR with
• A copy of the fully authenticated letter
• A Certificate of Appointment
• The COR assists the CO in managing the vendors
  performance under the contract
• Contract administration
• Performance evaluation
• Certifications of goods and services
• The COR assists the CO in finalizing and closing
  the contract

Contract administration is a shared responsibility
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COR Duties
UNCLASSIFIED
Acquisition Executive

• The Big Three
• Contract administration
• Managing vendor performance
• Certifications of goods and services
• Common sense
• Lessons learned
• Other duties are described in
• DAU training
• The COR appointment letter

The COR is the eyes and ears of the government
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7
Managing Vendor Performance
UNCLASSIFIED
Acquisition Executive

• The COR provides the vendor with the technical
  clarifications under the contract
• The COR DOES NOT have the authority to make
  changes to the terms of the contract that affect
  scope, cost, schedule, or performance under the
  contract
• The COR DOES provide feedback to the CO on how
  well the vendor achieved the outcomes define in
  the contract (the work statement)
• The COR acts the authenticating official for
  invoices or other demands for payment
• The COR is the principle agent for gathering and
  reporting vendor performance under the contract

Only the CO can make changes to a contract!
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8
Overall ProcessPart 1
Acquisition Executive
STEP 2 COR
forwards training
STEP 1
certificates and
Prospective COR
Does COR
STEP 3
Has selected
COR data form for
completes on-line
have sufficient
COR completed
YES
YES
Supervisor
Begin COR
entry into
Ethics and COR
experience
initial or
makes
Process
COMPRIZON
with a Mission
and support
refresher training
Selection of
database by COR
Focus training
to oversee
requirements?
COR
PA database (Fax
www.dau.mil
contract?
[phone] or
(NIPRNET)
dibaunj_at_dia.ic.gov)
NO
NO
Retun to
Return to
Step 3
Step 1
STEP 4
COR Supervisor
STEP 5
STEP 8
completes PR and
CO prepares
includes
STEP 6
STEP 7
Supervisor and
contract by linking
COR Supervisor
CO/CS forwards
new COR sign
nomination memo
the award info with
notified of contract
signed designation
Designation Letter
as an attachment
COR info in
to PR (includes
award
letter to supervisor
or e-mail
COMPRIZON
supervisors name
concurrence of
database.
and contact
number
STEP 9
Supervisor returns
signed letter to
CO/CS
STEP 13
STEP 11
COR oversees
STEP 14
STEP 10
CO/CS issues
contract work, file
YES
STEP 12
Supervisor and
CO/CS forwards
certificate and
administration,
Does the
AE-1 annotates
CO monitor COR
copy of
copy of
annual
Designation
Designation Letter
performance, file
Designation Letter
Designation Letter
Performance
Letter have all
and contract info
maintenance and
to Contractor
to COR
Evaluation and
3-signatures
in COMPRIZON
funds
immediately
and forwards copy
payment IAW
management
to AE-1
Designation Letter
guidance
NO
Return to
Step 8
9
Overall Process-Part 2
Acquisition Executive
NO
Will COR leave
Return to
the job
Step 13
YES
STEP 17
After certification
and designation is
STEP 18
STEP 15
Will COR
completed,
STEP 16
CO/CS submits
terminate
Supervisor and
YES
outgoing COR
End
Incoming COR
final Performance
immediately
services, before
briefs new COR on
Process
begins the COR
Appraisal input to
the Contract is
nominates new
the fully
Process at Step 1
Supervisor
Complete?
COR
documented file
and turns over
responsibilities
NO
STEP 21
STEP 19
Does COR
COR notifies AE-1
STEP 20
COR initiates
YES
Wish to
to decouple name
CO/CS submits
Contract Close-out
End Process
Continue to
from contract in
final Performance
actions to include
serve as a
database and/or
Appraisal input to
Past Performance
COR
verify if COR has
Supervisor
Evaluations
other contracts
NO
STEP 22
AE-1 removes
COR name from
the COMPRIZON
database
End Process
10
UNCLASSIFIED
Acquisition Executive
Open Discussion
UNCLASSIFIED