Production of Documentary Film

1
Production of Documentary Film

• DRR Initiatives in Indonesia
• SCDRR UNDP Project

2
WHAT Disaster Risk Reduction Campaign through
Documentary Film

• Objectives
• Increase the understanding, knowledge and
  capacity of the general public, especially
  communities in hazard prone areas on disaster
  risk reduction initiatives and measures to reduce
  risks (including preparedness and mitigation),.
• Disseminate information on access to organization
  and/or institution that could support disaster
  risk reduction inititiaves.
  
• Build a culture of safety towards disaster as a
  norm and/or lifestyle in everyday activities.
  
• Target audience Public in General (Indonesian
  People) and community in hazard prone areas.
  

3
INPUT

• Substance and Information Coverage
• What the public need to know about disaster and
  disaster risk reduction.
  
• What can be done to reduce disaster risk.
• Those information could be collected through the
  following sources and/or process
  
• Existing film footage from other
  sources/institution.
  
• Production of New scenes/footages
• Interview with resource person(s) and public
  figures, as deemed appropriate.
  
• Research on existing publications and regulations
  on DRR.
  

4
INFORMATION SUBSTANCE COVERAGE

• What the public needs to know about disaster and
  disaster risk reduction, which could consists of
  the following information
  
• Indonesias archipelago and geographic as known
  as Ring of Fire that has huge potential to
  various natural hazard such us eartquake,
  tsunami, volcano, flood and landslide including
  risks caused by climate change.
• All aspect and condition in Indonesia such as
  economic, social, culture and demography that
  could raise disaster risk and increase
  vulnerability to disaster.
• Unsustainable development in Indonesia that does
  not consider disaster risk reduction principles,
  such as the condition of infrastructure (road,
  building, telecommunication network) as well as
  spatial planning that abandoned sustainable
  principles.
• Disaster impact and risks to human life, that
  could be presented in the form of statistic data,
  both qualitative and quantitative, on damages and
  loss that are caused by disaster and the impact
  to human life

5
INFORMATION SUBSTANCE COVERAGE

• What can be done to reduce disaster risk, which
  could consist the following information
  
• Government of Indonesias commitment and
  initiatives on disaster risk reduction that aim
  to protect Indonesian people from disaster by the
  enactment of Law no 24/2007 on disaster
  management, the formation of BNPB (Badan Nasional
  Penanggulangan Bencana) and a number of BPBDs
  (Badan Penanggulangan Bencana Daerah) National
  Platform Forum National Action Plan on Disaster
  Risk Reduction 2006-2009, etc.
• Local initiatives and best practices in disaster
  risk reduction initiatives in the following
  level district, sub-district, village,
  community, school and family.
• Where to find and/or access information on
• Guidelines and technical assistance on disaster
  risk reduction initiatives such us mitigation and
  preparedness.
  
• Organization and/or institution that could
  support disaster risk reduction initiatives.
  
• What can be done as individuals to contribute in
  developing a culture of safety as a norm and/or
  lifestyle in the communities.
  

6
SCOPE OF WORK

• Conduct consultations with SC DRR Project Team,
  Bappenas and BNPB on the development of ideas
  that is in compliance with the prevailing laws
  and regulations.
• Provide strategic analysis and advisory services
  on communication concepts incorporating the
  following themes on public information through
  the research and field visit if necessary
• What public need to know about disaster and
  disaster risk reduction.
  
• What can be done to reduce disaster risk.
• Arrange the permit to obtain and use existing
  footage from other institutions.
  
• Develop a documentary film (7-10 minutes
  duration) targeted to the public, especially
  community who live in hazard prone areas in
  Indonesia.
• Submit at least 2 initial storyboards and
  scripts.
  
• Use and engage public figures and talents deemed
  effective to attract/interest the target group.
  
• Develop 1000 copies of DVD with the packaging
  cover.
  
• Develop a recommendation on the TV Placement
  (what time and what program).
  
• Present strategic plan for the distribution of
  the DVDs in an affective and attractive
  communication strategy.
  
• Submit monthly report on the progress of
  activities. Final report to be submitted by the
  end of contract/activity.
  

7
OUTPUT DELIVERABLES

• A 7-10 minutes film documentary with the designed
  specification (see specification on the TOR).
  
• 1000 copies of DVD with the packaging cover.
• A recommendation on the TV Placement (what time
  and what program) and
  
• Strategic plan for the distribution of the DVDs

8
Technical Specification of the Film/Video

• A documentary film (BAHASA INDONESIA and ENGLISH
  with English Subtittles) in the form of
  
• A 169 film format.
• 1 X Digital Betacam PAL Master
• 1 X Digital Betacam NTSC Master
• 1 X BetaSP PAL Master
• 1 X DVD Master PAL
• 1 X DVD Master -- NTSC
• ONE each of Computer generated video files with
  varying specifications
  
• Windows Media Player
• Quicktime
• Realplayer
• DivX.
• Both as standalone files and for streaming on the
  internet (exact specifications to be provided
  later)
  
• Provided on DVD.
• One Full Time-coded Script
• One Edit Decision List (from Avid or FCP) which
  refers properly to Source Tapes
  
• Original Source Tapes, properly labeled and
  indexed, together with Index
  
• Original Footage Logs/Transcriptions
• One Legal Binder containing legal release forms

9
The Documentary Film and 1000 Copies of DVD will
be used for the following activities

• Film Screening on the Launching event in 3 big
  cities simultaneously
  
• Talkshow during film screening event and live
  airing via TV and radio station program
  throughout Indonesia.
  
• Dissemination through official government website
  (BNPB/BAPPENAS/SC DRR).
  
• Dissemination through SC DRR Pilot Project on
  Public Awareness in 7 Provinces as a tool to
  initiate discussion with local beneficiaries.
  

10
Project Timeline

• Overall duration period for the project is 2.5
  months, with the following details
  
• Pre-production 2 weeks upon contract signing
• Production 1 month upon approval of story board
  and production plan.
  
• Post Production 1 month upon approval of offline
  and online presentation of the film

11
Qualification requirement for vendors/bidders

• Must be a Production House or Integrated
  Communications Company with good reputation and
  track record in Indonesia.
  
• Company must consist or able to set up full crew
  team consisting of directors of art, music,
  photography editor, producer, lightning persons,
  camera persons, talent coordinator, production
  manager, runner, makeup artist, and other
  relevant and necessary crew.
• Prior experience working with public sector
  agencies and Government departments, and/or
  working experience with UN organization,
  international, bilateral or multilateral
  organizations would be an asset
• Must have wide network connections to TV stations
  in order to produce best possible timing and rate
  for TV placement
  
• Able to work in pressing and tight time frame to
  produce high quality documentary film and
  screening event and meet designed deadline.
  
• Must be proactive, in good communication with
  SCDRR Project, BNPB and Bappenas, and cooperative
  with UNDP terms.
  
• Competence in Bahasa Indonesia by team members is
  required. Any non-Bahasa Indonesia speakers must
  have translation support.

12
Additional Condition

• The production company must be prepared to adhere
  to strict legal guidelines on clearance of rights
  for all material to be used within the project
  including release forms for all persons appearing
  in the video, location usage, footage usage,
  music usage, graphics usage and so forth.
• All underlying material filmed and secured for
  the SCDRR shall become the property of the SCDRR
  with full rights vested to exploit such footage
  for any usage it sees fit. This may include
  usage of such materials in a future public
  archive and distribution of such materials free
  of charge to media organizations through various
  media platforms.
• Any material not originally produced by the
  production company must be properly cleared for
  all media usage, world wide, in perpetuity and
  such rights granted to the SCDRR.
• The production company will not retain any right
  to make use of any information or materials
  produced for the SCDRR except with the express
  written authorization from the SCDRR on a
  case-by-case basis.
• The production company must be willing to sign a
  comprehensive non-disclosure agreement with
  regard to any and all involvement with the SCDRR
  and will be required to demand the same of all
  employees and freelance staff involved on the
  project.
• All production companies contracted to work with
  the SCDRR must sign a code of integrity
  committing the company to maintain a code of
  conduct with regard to business practices.