Everything You Ever Wanted To Know About Reunion

1
Everything You Ever Wanted To Know About
Reunion
2
Agenda

• Introductions
  
• Dates Commencement, Symposium and Reunion
• Reunion Handbook
• Roles and Responsibilities
• Class Budget Finances
• Reunion Weekend overview
• Transportation
• Student Staffing

3
Introductions

• Sally Meredith DS 99, Director of Classes and
  Reunion
• Mary Porazzo, Office and Financial Administrator
• April Lepito, Assistant Director of Classes and
  Reunion
• Leigh Osler 00, Assistant Director of Classes
  and Reunion

4
Reunion 2006 Timeline

• October 2004 - ALC, Reconnect
• Spring 2005 - Mini-Reunion
• Summer 2005 - Choose Committee
• Fall 2005 - Reunion Planning Meeting with Alumnae
  Association Staff Member
• Spring 2006 - Reunion Planning
• Commencement 2006 June 1
• Symposium 2006 - June 4-9
• Reunion 2006 - June 9-11

5
Roles and Responsibilities

• Reunion Chair(s)
• Reunion Treasurer
• Residence Hall Coordinator
• Social Hour Chair(s)
• Class Supper Chair

• Transportation Chair (optional)
• Child Care Chair (optional)
• Parade Marshal
• Insignia Chair
• Sunday Picnic Chair

6
Reunion Budget

• Reunion should be self-sustaining
• Look at past Reunion budgets for your class
• Make lists of all costs associated with weekend
• Keep in mind cost per classmate

7
Reunion Budget

• Per person costs
• Registration 75.00 (10 one-meal registration
  fee)
• Overnight fee 60.00/night (usually 2 nights)
• Friday First Night 30.00
• Saturday Reunion Picnic 15.00
• Saturday Class Supper (class determines cost)
• Sunday Class Picnic (class determines cost)
• Insignia (class determines cost)
• Once per person cost is calculated, the Reunion
  Committee should decide how much of the cost to
  class of Reunion can be absorbed by individual
  classmates and how much should be absorbed by
  class treasury.

8
Reunion Budget

• Costs associated with weekend
• Class Supper
• Class picnic
• Insignia
• Social hours (alcohol and food)
• Decorations
• Entertainment (optional)
• Transportation (optional)
• Tent (if not paid for by Alumnae Association)

9
Reunion Budget

• Registration money from Alumnae Association
• 15 for each full registration (75)
• 5 for each one-meal registration (10)
• Use previous years statistics to estimate total
  amount

10
Reunion Budget

• Reunion Weekend Budget Equation
• Total Cost of the Weekend
• Cost of Class Supper, Class Picnic, and
  Insignia
• Amount received from registration fees
• COST TO CLASS

11
Assignment of Class Headquarters

• Based on class seniority and space requirements
• Can be found in Reunion 2006 Dates and Locations
  handout

12
Friday, June 9

• Residence Hall Decoration/Welcome Table
• Central Check-in in Academic Quad
• Campus Facilities, Reunion Store, Faculty
  Lectures
• Social Hour
• First Night Dinner
• Fireworks/Float Night

13
Saturday, June 10

• Breakfast in Residence Halls
• Class Meeting
• Childrens Activities
• Golf Scrambles
• Reunion Picnic
• Social Hour
• Class Supper

14
Sunday, June 11

• Breakfast in Residence Halls
• Multifaith Community Worship Service
• Alumnae Parade
• Annual Meeting of the Alumnae Association
• Class Picnic
• Reunion ends at 4 PM (except 50th Reunion)

15
Transportation

• On-Campus
• vans
• golf carts
• Off-Campus
• buses to and from hotel

16
Student Staffing

• The Alumnae Office does not charge the class for
  student help
• They are helpers, not professional staff
• Two specific students assigned to class for
  weekend
• Additional students assigned based on
  availability

17
Questions?