Improving Information Services for Education

1
Improving Information Services for Education
2
The Services

• The Learner Registration Service, providing the
  Unique Learner Number
• The Information Authority providing the policies
  for collecting and using data
• The Data Services for collecting, collating and
  reporting on data

3
The Strategic Vision

• New services will transform the way information
  is shared across the education sector, enabling
• Education establishments to personalise services
• Save time and increase data security
• Enable individuals to take ownership of their
  information and to share it with providers and
  employers if they wish
• Ultimately provide a picture of every persons
  participation and achievement
• Help the move towards a self-regulating and
  streamlined sector
• Enable providers to focus on meeting the needs of
  learners and employers

4
Further Education (FE)
HE in FEFE in HE
S6C
5
Introducing MIAP Services

• The Learner Registration Service providing the
  Unique Learner Number
• The UK Register of Learning Providers
• The Common Data Definitions

6
Why do we need MIAP?

• MIAP services are providing
• a unique identifier for learners based on
• a ten digit number

7
The Unique Learner Number

• On its own the 10 digit number has no use
• The number needs to be verified i.e. it requires
  the learners personal details to be attached to
  the number
• Verification Guidelines
• The information against the number needs to be
  shared by authorised bodies
• Fair Processing Noticehttp//www.teachernet.gov.u
  k/management/ims/datamanagement/fpnpupils/

8
Relation to other numbers
9
The Data Items
Find Learner by Demographics Given Name Family
Name Date of Birth Gender Last Known
Postcode Previous Family Name School at Age
16 Place of Birth Email Address
Additional Fields Preferred Given Name Middle
Other Name Previous Family Name Family Name at
16 School at Age 16 Last Known Address line
1 Last Known Address Line 2 Last Known Address
Town Last Known Address County or City Date of
Address Capture Place of Birth Email
Address Nationality Scottish Candidate
Number Ability to Share Verification Type
Find by ULN ULN Given Name Family Name
10
How does it work?
ULN
ULN
? ? ?
???
A learner arrives at a learning provider
The learning provider queries the LRS
The new learning provider queries the LRS
The learning provider receives/creates the ULN
Learner leaves learning provider
The new learning provider receives the ULN
Learner leaves the learning provider
Learner moves learning provider or returns for
further learning
11
Local Authorities and the LRS

• Local Authorities interact with learners in a
  number of different ways
• Adult Education provision
• Responsibility for the education of children to
  age 16 in the Local
  Authority
• CPD of Local Authority staff
• Work Based Learning provider
• Facilitating sub-contractors and consortia
• Current advice
• The Local Authority to register as a Learner
  Registration Body
• The LA creates an agreed Super User
• The Super User creates Super Users/Users in the
  different sectors of the LA who will enrol
  learners and verify ULNs
• Where the LA uses sub-contractors, if these offer
  significant training/learning then they can
  register as LRBs, if appropriate

12
How to get a Unique Learner Number

• A learner can only obtain a ULN by being enrolled
  on a learning course
• The learning provider will obtain the ULN for the
  learner
• This can be done by
• Individual enrolment onto the LRS via the web
  portal
• Using the batch upload facility onto the LRS
  interface
• Using web services via your MI system

13
Creating a ULN via the web portal

• Log onto the LRS
• Find by Demographics
• Enter five essential fields
• Click on Find Learner
• Receive ULN, or create a ULN or between 2 and 5
  possibles

14
Batch upload using Key to Success

• This is the system designed for schools to
  transfer information securely via the Common
  Transfer File (CTF)
• Export a file from the MIS system based on the
  Unique Pupil Number (UPN)
• Upload the file to Key to Success
• The Key to Success site will match the UPN to the
  National Pupils Database (NPD) and add the
  appropriate ULN
• Download the file containing the ULN
  
  linked to the UPN
• Incorporate into your MI system
• Upload file into the Diploma
  
  Aggregation Service

15
Batch upload using the LRS Interface

• This is aimed at Colleges and Work Based Learning
  providers, but may be relevant to schools as a
  contingency system
• Prepare a CSV or XML batch file
• Validate your file using the Validator Tool
• Upload the file into the LRS interface
• The next day, download the file with the ULNs
  and the output file
• Incorporate the ULNS into your MI system

16
Web Services

• This is aimed at Colleges and Work Based Learning
  providers with their own in-house MI systems as
  well as MI software providers for sectors
• Approximately 5 web services currently available
• Seamless link of MI system into the LRS
• Test server available
• Technical support available
• The future proof solution!

17
Whats in it for me?

• Not a lot in the first year, however
• Projects in 08/09 using the ULN include
• The 14-19 Diploma the ULN is required in order
  to create a Learner Account in the Diploma
  Aggregation Service. ULN will act as a common
  identifier
• The ILR the ULN is a mandatory field in the ILR
  returns for all learners from Sept 2008
• The Skills Accounts Pilot ULN will be used as a
  common identifier to join up information obtained
  from different sources
• The Apprenticeship Matching Service ULN
  simplifies the common
  application process
• The Qualification Credit Framework will use the
  ULN to combine components into a single award and
  to store components in the learner record
• Offender Learning and Skills from September,
  inclusion of OLASS module
• Education Maintenance Allowance supplementary
  identifier for tracking the effectiveness of
  funding

18
The 14-19 Diploma and the ULN

• School

• College

• Register with LRS
• Identify Super User and Users
• Upload batch of UPNs to Key to Success, download
  ULNs
• Use LRS portal to obtain ULN for any
  non-identified learners
• Transfer ULNs to MIS
• Create Learner Accounts on Diploma Aggregation
  Service

• Register with LRS LRS
• Identify Super User and Users
• Create batch file of learners
• Upload to LRS
• Transfer ULNs to MIS
• Create Learner Accounts on Diploma Aggregation
  Service

19
ILR Submission

• We are asking for the ULN in the ILR for a
  number of reasons
• To track uptake
• To minimise reporting requirements
  on providers
• To provide anonymous progression and attainment
  reports

20
The ILR 2008/09

• The ULN field is a validation field for 2008/09
• The ULN field must be filled in
• For learner responsive and employer responsive
  the field should be completed either with a ULN
  or 9999999999
• The number of 9999999999s will be monitored and
  support offered
• The ULN should not be a barrier to enrolment or
  funding

21
The MIAP Learner Record
Confusion

• The MIAP Learner Record
• The QCA Diploma Aggregation Service Learner
  Account
• The QCF Learner Achievement Record

22
The Learner Record

• The Learner Record is still in development
• The first version will be available for academic
  year 08/09
• The second version will be available for academic
  year 09/10
• It will contain a learner interface
• It will contain a web service interface
• It will have granular consent management
• It will contain data from the ILR
• It will contain data from the NPD
• Functionality is subject to change

23
The ULN and the Learner
GSCE
GSCE
GNVQ
A-Level
College Diploma
WBL NVQ
Data Bin
24
Learner Record Proposed Contentc. Prototype 3
Field Details Transformed Data
25
Implementation Guide
www.miap.gov.uk
26
Implementation Guide
27
The MIAP Helpdesk

• Telephone [phone]
• Opening hours 8.00hrs 18.00hrs
• Email lrssupport_at_miap.gov.uk
• Website www.miap.gov.uk
• The Learner Helpdesk will be available from
  September to support the learner record

28
Improving Information Services for Education

• Questions and Thank You