Word Project 3

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Word Project 3

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Word Project 3 Creating a Resume Using a Wizard and a Cover Letter with a Table Objectives Create a resume using Word s Resume Wizard Fill in a document template ... – PowerPoint PPT presentation

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Title: Word Project 3


1
Word Project 3
  • Creating a Resume Using a Wizard and a Cover
    Letter with a Table

2
Objectives
  • Create a resume using Words Resume Wizard
  • Fill in a document template
  • Use print preview to view and print a document
  • Set and use tab stops
  • Collect and paste using the Clipboard task pane

3
Objectives
  • Format paragraphs and characters
  • Remove formatting from text
  • Identify the components of a business letter
  • Insert the current date
  • Create and insert an AutoText entry

4
Objectives
  • Insert a Word table, enter data into the table,
    and format the table
  • Address and print an envelope
  • Word with smart tags
  • Modify file properties

5
Starting and Customizing Word
  • Click the Start button on the Windows taskbar,
    point to All Programs on the Start menu, point to
    Microsoft Office on the All Programs submenu, and
    then click Microsoft Office Word 2003 on the
    Microsoft Office submenu
  • If the Word window is not maximized, double-click
    its title bar to maximize it
  • If the Language bar appears, right-click it and
    then click Close the Language bar on the shortcut
    menu
  • If the Getting Started task pane is displayed in
    the Word window, click its Close button

6
Starting and Customizing Word
  • If the Standard and Formatting toolbar buttons
    are displayed on one row, click the Toolbar
    Options button and then click Show Buttons on Two
    Rows in the Toolbar Options list
  • If necessary, click View on the menu bar and then
    click Normal

7
Displaying Formatting Marks
  • If the Show/Hide button on the Standard toolbar
    is not selected already, click it

8
Using Words Resume Wizard to Create a Resume
  • Click File on the menu bar
  • Click New on the File menu
  • Click the On my computer link in the Template
    area in the New Document task pane
  • When Word displays the Templates dialog box,
    click the Other Documents tab

9
Using Words Resume Wizard to Create a Resume
  • Click the Resume Wizard icon
  • Click the OK button
  • Click the Next button in the Resume Wizard dialog
    box
  • When the wizard displays the Style panel, if
    necessary, click Professional

10
Using Words Resume Wizard to Create a Resume
  • Click the Next button
  • When the wizard displays the Type panel, if
    necessary, click Entry-level resume
  • Click the Next button
  • Fill out the series of Resume Wizard windows as
    shown on the following slides, clicking the Next
    button after completing each screen

11
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12
Using Words Resume Wizard to Create a Resume
13
Hiding White Space
  • Point to the top of the page in the document
    window until the Hide White Space button appears
  • Click the Hide White Space button

14
Printing the Resume Created by the Resume Wizard
  • Ready the printer and then click the Print button
    on the Standard toolbar
  • When the printer stops, retrieve the hard copy
    resume from the printer

15
Selecting and Replacing Placeholder Text
  • Click the placeholder text, Type Objective Here
  • Type To obtain a full-time sales position with a
    major computer or electronics company in the New
    England area.

16
Selecting and Replacing More Placeholder Text
  • Select and replace the placeholder text next to
    Education, as illustrated here

17
Entering a Line Break
  • If necessary, scroll down to display the areas of
    concentration section of the resume
  • In the areas of concentration section, click the
    placeholder text, Click here and enter
    information
  • Type Computer Hardware and then press SHIFT
    ENTER

18
Entering a Line Break
  • Type Computer Software and Programming and then
    press SHIFT ENTER
  • Type Professional Communications and then press
    SHIFT ENTER
  • Type Business as the last entry. Do not press
    SHIFT ENTER at the end of this line

19
Entering a Line Break
20
Entering More Text with Line Breaks
  • If necessary, scroll down to display the awards
    received section of the resume. In the awards
    received section, click the placeholder text,
    Click here and enter information. Type Deans
    List, every semester and then press SHIFT
    ENTER.
  • Type Gamma Phi Sigma Honors Society, 2002-2005
    and then press SHIFT ENTER

21
AutoFormatting As You Type
  • Type Hartford College Outstanding Senior, 1st
  • Press the SPACEBAR
  • Type Place, 2005 at the end of the award
  • Enter the remaining sections of the resume as
    instructed on pages WD 157-158

22
AutoFormatting As You Type
23
Viewing and Printing the Resume in Print Preview
  • Point to the Print Preview button on the Standard
    toolbar
  • Click the Print Preview button
  • Click the Print button on the Print Preview
    toolbar
  • Click the Close Preview button on the Print
    Preview toolbar

24
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25
Saving the Resume
  • Insert your USB flash drive into one of the
    computers USB ports
  • Click the Save button on the Standard toolbar
  • Type Okamoto Resume in the File name text box.
    Do not press the ENTER key
  • Click the Save in box arrow and then click USB
    flash drive
  • Click the Save button in the Save As dialog box

26
Opening a New Document Window
  • Click the New Blank Document button on the
    Standard toolbar

27
Changing the Font Size
  • Click the Font Size box arrow on the Formatting
    toolbar
  • Click 20 in the Font Size list

28
Coloring Text
  • Click the Font Color button arrow on the
    Formatting toolbar
  • Click Brown, which is the second color on the
    first row of the color palette
  • Type Benjamin Kane Okamoto and then press the
    ENTER key

29
Changing the Font Size
  • With the insertion point on line 2, click the
    Font Size box arrow on the Formatting toolbar
  • Click 9 in the Font Size list

30
Inserting a Graphic
  • With the insertion point below the name on line
    2, click Insert on the menu bar, point to
    Picture, and then click Clip Art on the Picture
    submenu
  • When Word displays the Clip Art task pane, if
    necessary, drag through any text in the Search
    for text box to select the text. Type computer
    and then click the Go button
  • Scroll through the list of results until you
    locate the graphic of a computer. Click the
    graphic of the computer to insert it into the
    document
  • Click the Close button on the Clip Art task pane
    title bar

31
Resizing a Graphic
  • Position the mouse pointer in the graphic and
    then double-click
  • When Word displays the Format Picture dialog box,
    click the Size tab
  • In the Scale area, double-click the Height box to
    select it
  • Type 40 and then press the TAB key
  • Click the OK button in the Format Picture dialog
    box

32
Resizing a Graphic
  • Press the END key to move the insertion point to
    the paragraph mark to the right of the graphic

33
Setting Tab Stops Using the Tabs Dialog Box
  • With the insertion point positioned between the
    paragraph mark and the graphic, click Format on
    the menu bar
  • Click Tabs on the Format menu
  • When Word displays the Tabs dialog box, type 6 in
    the Tab stop position text box
  • Click Right in the Alignment area
  • Click the Set button in the Tabs dialog box and
    then click the OK button

34
Setting Tab Stops Using the Tabs Dialog Box
35
Switching from One Open Document to Another
  • Click the Okamoto Resume Microsoft Word program
    button on the Windows taskbar

36
Copying Items to the Office Clipboard
  • Press CTRL HOME to display the top of the
    resume in the document window
  • Click Edit on the menu bar
  • Click Office Clipboard on the Edit menu
  • If the Office Clipboard gallery in the Clipboard
    task pane is not empty, click the Clear All
    button in the Clipboard task pane
  • Scroll to the right to display all of the
    telephone, fax, and e-mail information in the
    resume

37
Copying Items to the Office Clipboard
  • In the resume, drag through the street address,
    78 Larkspur Road
  • Click the Copy button on the Standard toolbar
  • Drag through the city, state, and postal code
    information and then click the Copy button on the
    Standard toolbar
  • Drag through the telephone information and then
    click the Copy button on the Standard toolbar

38
Copying Items to the Office Clipboard
  • Drag through the fax information and then click
    the Copy button on the Standard toolbar
  • Drag through the e-mail information and then
    click the Copy button on the Standard toolbar

39
Displaying the Clipboard Task Pane
  • Click the Document3 Microsoft Word button on
    the Windows taskbar to display the letterhead
  • Double-click the Office Clipboard icon in the
    notification area on the Windows taskbar

40
Zooming Text Width
  • Click the Zoom box arrow on the Standard toolbar
  • Click Text Width in the Zoom list

41
Pasting from the Office Clipboard
  • With the insertion point between the paragraph
    mark and the computer graphic, press the TAB key
  • Click the bottom (first) entry in the Office
    Clipboard gallery
  • Click the Paste Options button
  • Click Keep Text Only on the Paste Options menu

42
Pasting from the Office Clipboard
  • Press the COMMA key. Press the SPACEBAR
  • Click the second entry (city, state, postal code)
    in the Office Clipboard gallery
  • Click the Paste Options button and then click
    Keep Text Only

43
Collecting and Pasting
  • Press the ENTER key. Press the TAB key. Click
    the third entry (telephone) in the Office
    Clipboard gallery. Click the paste Options
    button and then click Keep Text Only
  • Press the COMMA key. Press the SPACEBAR. Click
    the fourth entry (fax) in the Office Clipboard
    gallery. Click the paste Options button and then
    click Keep Text Only
  • Press the COMMA key. Press the SPACEBAR. Click
    the fifth entry (e-mail) in the Office Clipboard
    gallery. Click the paste Options button and then
    click Keep Text Only
  • Click the Close button in the upper-right corner
    of the Clipboard task pane title bar to close the
    task pane

44
Zooming to 100
  • Click the Zoom box arrow on the Standard toolbar
  • Click 100 in the Zoom list

45
Adding a Bottom Border to a Paragraph
  • With the insertion point in the paragraph to
    border, click the Border button arrow on the
    Formatting toolbar
  • Click Bottom Border on the border palette

46
Clearing Formatting
  • With the insertion point at the end of line 3,
    press the ENTER key.
  • Click the Styles and Formatting button on the
    Formatting toolbar
  • Click Clear Formatting in the Pick formatting to
    apply area in the Styles and Formatting task pane
  • Click the Close button in the upper-right corner
    of the task pane title bar

47
Clearing Formatting
48
Converting a Hyperlink to Regular Text
  • Right-click the hyperlink, in this case, the
    e-mail address
  • Click Remove Hyperlink on the shortcut menu
  • Position the insertion point on the paragraph
    mark below the border

49
Saving the Letterhead
  • Insert a USB flash drive into one of computers
    ports
  • Click the Save button on the Standard toolbar
  • Type Okamoto Letterhead in the File name text
    box.
  • If necessary, click the Save in box arrow and
    then select USB flash drive
  • Click the Save button in the Save As dialog box

50
Saving the Cover Letter with a New File Name
  • If necessary, connect a USB flash drive into one
    of the computers USB ports
  • Click File on the menu bar and then click Save As
  • Type Okamoto Cover Letter in the File name text
    box.
  • If necessary, click the Save in box arrow and
    then click USB flash drive
  • Click the Save button in the Save As dialog box

51
Setting Custom Tab Stops Using the Ruler
  • With the insertion point on the paragraph mark
    below the border, press the ENTER key
  • If necessary, click the button at the left edge
    of the horizontal ruler until it displays the
    Left Tab icon
  • Position the mouse pointer on the 3.5 mark on
    the ruler
  • Click the 3.5 mark on the ruler

52
Inserting the Current Date in a Document
  • Press the TAB key
  • Click Insert on the menu bar
  • Click Date and Time on the Insert menu
  • When Word displays the Date and Time dialog box,
    click the desired format, (in this case, December
    19, 2005)
  • If the Update automatically check box is
    selected, click the check box to remove the check
    mark and then click the OK button

53
Inserting the Current Date in a Document
54
Entering the Inside Address and Salutation
  • With the insertion point at the end of the date,
    press the ENTER key three times
  • Type Ms. Helen Weiss and then press the ENTER key
  • Type Personnel Director and then press the ENTER
    key
  • Type National Computer Sales and then press the
    ENTER key
  • Type 15 Main Street and then press the ENTER key.

55
Entering the Inside Address and Salutation
  • Type Hartford, CT 06109 and then press the ENTER
    key twice
  • Type Dear Ms. Weiss and then press the COLON key
    ()

56
Creating an AutoText Entry
  • Drag through the text to be stored, in this case,
    National Computer Sales. Do not select the
    paragraph mark at the end of the text
  • Click Insert on the menu bar and then point to
    AutoText
  • Click New on the AutoText submenu
  • When Word displays the Create AutoText dialog
    box, type ncs as the AutoText entry name

57
Creating an AutoText Entry
  • Click the OK button
  • If Word displays another dialog box, click the
    Yes button

58
Inserting a Nonbreaking Space
  • Scroll the salutation to the top of the document
    window. Click after the colon in the salutation
    and then press the ENTER key twice
  • Type I am responding to the full-time computer
    sales position advertised in yesterdays and then
    press the SPACEBAR
  • Press CTRL I to turn on Italics. Type New and
    then press CTRL SHIFT SPACEBAR
  • Type England and then press CTRL SHIFT
    SPACEBAR
  • Type Tribune and then press CTRL I to turn off
    italics. Press the PERIOD key

59
Inserting a Nonbreaking Space
60
Inserting an AutoText Entry
  • Press the SPACEBAR. Type As indicated on the
    enclosed resume, I have the credentials you are
    seeking and believe I can be a valuable asset to
    ncs
  • Press the F3 key
  • Press the PERIOD key

61
Entering a Paragraph
  • Press the ENTER key twice
  • Type I recently received my bachelors degree in
    information and computer technology from Hartford
    College. The following table outlines my areas
    of concentration and then press the COLON key
  • Press the ENTER key twice

62
Inserting an Empty Table
  • Click the Insert Table button on the Standard
    toolbar
  • Position the mouse pointer on the cell in the
    first row and second column of the grid
  • Click the cell in the first row and second column
    of the grid

63
Inserting an Empty Table
64
Entering Data in a Word Table
  • If necessary, scroll the table up in the document
    window
  • With the insertion point in the left cell of the
    table, type Computer Hardware and then press the
    TAB key
  • Type 30 hours and then press the TAB key
  • Continue completing the table as shown on the
    next slide, using the TAB key to move to the next
    table cell

65
Entering Data in a Word Table
66
Fitting Columns to Table Contents
  • Right-click the table and then point to AutoFit
    on the shortcut menu
  • Click AutoFit to Contents on the AutoFit submenu

67
Selecting a Table
  • Position the mouse pointer in the table so the
    table move handle appears
  • Click the table move handle

68
Centering a Selected Table
  • Click the Center button on the Formatting Toolbar

69
Adding More Text
  • If necessary, scroll up. Click the paragraph
    mark below the table
  • Press the ENTER key
  • Type In addition to my coursework, I have the
    following sales and computer experience and then
    press the COLON key. Press the ENTER key

70
Bulleting a List as You Type
  • Press the ASTERISK key ()
  • Press the SPACEBAR
  • Type Worked as an intern at Computer Discount
    Sales, selling hardware and software components
    to home and small business customers
  • Press the ENTER key
  • Type At Hartford College, tutored students having
    difficulty with computer classes and then press
    the ENTER key

71
Bulleting a List as You Type
  • Type Prepared all fliers and newsletters for the
    New England Ski Club and then press the ENTER key
  • Press the ENTER key

72
Enter the Remainder of the Cover Letter
  • Type the paragraph shown on the following slide,
    making certain you use the AutoText entry, ncs,
    to insert the employer name
  • Press the ENTER key twice. Press the TAB key.
    Type Sincerely and then press the COMMA key
  • Press the ENTER key four times. Press the TAB
    key. Type Benjamin Kane Okamoto and then press
    the ENTER key twice
  • Type Enclosure Resume as the final text

73
Enter the Remainder of the Cover Letter
74
Saving and Printing the Document
  • Click the Save button on the Standard toolbar
  • Click the Print button on the Standard toolbar

75
Addressing and Printing an Envelope
  • Scroll through the cover letter to display the
    inside address in the document window
  • Drag through the inside address to select it
  • Click Tools on the menu bar and then point to
    Letters and Mailings
  • Click Envelopes and Labels on the Letters and
    Mailings submenu
  • When Word displays the Envelopes and Labels
    dialog box, if necessary, click the Envelopes
    tab.

76
Addressing and Printing an Envelope
  • Click the Return address text box
  • Type Benjamin Kane Okamoto and then press the
    ENTER key
  • Type 78 Larkspur Road and then press the ENTER
    key
  • Type Plantsville, CT 06479

77
Addressing and Printing an Envelope
  • Insert an envelope into your printer, as shown in
    the Feed area of the dialog box
  • Click the Print button in the Envelopes and
    Labels dialog box
  • If a dialog box is displayed, click the No button

78
Addressing and Printing an Envelope
79
Using the Smart Tag Actions Button
  • Click anywhere to remove the highlight from the
    inside address
  • Position the mouse pointer on the smart tag
    indicator below the date line, December 19, 2005,
    in the cover letter
  • Click the Smart Tag Actions button
  • Click Show my Calendar on the Smart Tag Actions
    menu
  • Click the Close button on the Outlook title bar
    to close Outlook

80
Using the Smart Tag Actions Button
81
Modifying the Document Summary
  • Click File on the menu bar
  • Click Properties on the File menu
  • When Word displays the Okamoto Cover Letter
    Properties dialog box, if necessary, click the
    Summary tab
  • Type National Computer Sales in the Title text
    box
  • Type Cover Letter in the Subject text box

82
Modifying the Document Summary
  • Type cover letter, National Computer Sales in the
    Keywords text box
  • Type Cover letter to Ms. Helen Weiss at National
    Computer Sales in the Comments text box
  • Click the OK button the close the dialog box
  • Click the Save button on the Standard toolbar
  • Click File on the menu bar and then click Close
    to close the cover letter document window

83
Modifying the Document Summary
84
Displaying File Properties in the Open Dialog Box
  • Click the Open button on the Standard toolbar
  • When Word displays the Open dialog box, if
    necessary, click the Look in box arrow, click USB
    flash drive, and then click Okamoto Cover Letter
  • Click the Views button arrow in the Open dialog
    box
  • Click Properties on the Views menu
  • Click the Cancel button in the dialog box

85
Displaying File Properties in the Open Dialog Box
86
Quitting Word
  • Click File on the menu bar and then click Exit.
    (If Word displays a dialog box about saving
    changes, click the No button.)

87
Summary
  • Create a resume using Words Resume Wizard
  • Fill in a document template
  • Use print preview to view and print a document
  • Set and use tab stops
  • Collect and paste using the Clipboard task pane

88
Summary
  • Format paragraphs and characters
  • Remove formatting from text
  • Identify the components of a business letter
  • Insert the current date
  • Create and insert an AutoText entry

89
Summary
  • Insert a Word table, enter data into the table,
    and format the table
  • Address and print an envelope
  • Word with smart tags
  • Modify file properties

90
Word Project 3 Complete
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