Title: Word Project 3
1Word Project 3
- Creating a Resume Using a Wizard and a Cover
Letter with a Table
2Objectives
- Create a resume using Words Resume Wizard
- Fill in a document template
- Use print preview to view and print a document
- Set and use tab stops
- Collect and paste using the Clipboard task pane
3Objectives
- Format paragraphs and characters
- Remove formatting from text
- Identify the components of a business letter
- Insert the current date
- Create and insert an AutoText entry
4Objectives
- Insert a Word table, enter data into the table,
and format the table - Address and print an envelope
- Word with smart tags
- Modify file properties
5Starting and Customizing Word
- Click the Start button on the Windows taskbar,
point to All Programs on the Start menu, point to
Microsoft Office on the All Programs submenu, and
then click Microsoft Office Word 2003 on the
Microsoft Office submenu - If the Word window is not maximized, double-click
its title bar to maximize it - If the Language bar appears, right-click it and
then click Close the Language bar on the shortcut
menu - If the Getting Started task pane is displayed in
the Word window, click its Close button
6Starting and Customizing Word
- If the Standard and Formatting toolbar buttons
are displayed on one row, click the Toolbar
Options button and then click Show Buttons on Two
Rows in the Toolbar Options list - If necessary, click View on the menu bar and then
click Normal
7Displaying Formatting Marks
- If the Show/Hide button on the Standard toolbar
is not selected already, click it
8Using Words Resume Wizard to Create a Resume
- Click File on the menu bar
- Click New on the File menu
- Click the On my computer link in the Template
area in the New Document task pane - When Word displays the Templates dialog box,
click the Other Documents tab
9Using Words Resume Wizard to Create a Resume
- Click the Resume Wizard icon
- Click the OK button
- Click the Next button in the Resume Wizard dialog
box - When the wizard displays the Style panel, if
necessary, click Professional
10Using Words Resume Wizard to Create a Resume
- Click the Next button
- When the wizard displays the Type panel, if
necessary, click Entry-level resume - Click the Next button
- Fill out the series of Resume Wizard windows as
shown on the following slides, clicking the Next
button after completing each screen
11(No Transcript)
12Using Words Resume Wizard to Create a Resume
13Hiding White Space
- Point to the top of the page in the document
window until the Hide White Space button appears - Click the Hide White Space button
14Printing the Resume Created by the Resume Wizard
- Ready the printer and then click the Print button
on the Standard toolbar - When the printer stops, retrieve the hard copy
resume from the printer
15Selecting and Replacing Placeholder Text
- Click the placeholder text, Type Objective Here
- Type To obtain a full-time sales position with a
major computer or electronics company in the New
England area.
16Selecting and Replacing More Placeholder Text
- Select and replace the placeholder text next to
Education, as illustrated here
17Entering a Line Break
- If necessary, scroll down to display the areas of
concentration section of the resume - In the areas of concentration section, click the
placeholder text, Click here and enter
information - Type Computer Hardware and then press SHIFT
ENTER
18Entering a Line Break
- Type Computer Software and Programming and then
press SHIFT ENTER - Type Professional Communications and then press
SHIFT ENTER - Type Business as the last entry. Do not press
SHIFT ENTER at the end of this line
19Entering a Line Break
20Entering More Text with Line Breaks
- If necessary, scroll down to display the awards
received section of the resume. In the awards
received section, click the placeholder text,
Click here and enter information. Type Deans
List, every semester and then press SHIFT
ENTER. - Type Gamma Phi Sigma Honors Society, 2002-2005
and then press SHIFT ENTER
21AutoFormatting As You Type
- Type Hartford College Outstanding Senior, 1st
- Press the SPACEBAR
- Type Place, 2005 at the end of the award
- Enter the remaining sections of the resume as
instructed on pages WD 157-158
22AutoFormatting As You Type
23Viewing and Printing the Resume in Print Preview
- Point to the Print Preview button on the Standard
toolbar - Click the Print Preview button
- Click the Print button on the Print Preview
toolbar - Click the Close Preview button on the Print
Preview toolbar
24(No Transcript)
25Saving the Resume
- Insert your USB flash drive into one of the
computers USB ports - Click the Save button on the Standard toolbar
- Type Okamoto Resume in the File name text box.
Do not press the ENTER key - Click the Save in box arrow and then click USB
flash drive - Click the Save button in the Save As dialog box
26Opening a New Document Window
- Click the New Blank Document button on the
Standard toolbar
27Changing the Font Size
- Click the Font Size box arrow on the Formatting
toolbar - Click 20 in the Font Size list
28Coloring Text
- Click the Font Color button arrow on the
Formatting toolbar - Click Brown, which is the second color on the
first row of the color palette - Type Benjamin Kane Okamoto and then press the
ENTER key
29Changing the Font Size
- With the insertion point on line 2, click the
Font Size box arrow on the Formatting toolbar - Click 9 in the Font Size list
30Inserting a Graphic
- With the insertion point below the name on line
2, click Insert on the menu bar, point to
Picture, and then click Clip Art on the Picture
submenu - When Word displays the Clip Art task pane, if
necessary, drag through any text in the Search
for text box to select the text. Type computer
and then click the Go button - Scroll through the list of results until you
locate the graphic of a computer. Click the
graphic of the computer to insert it into the
document - Click the Close button on the Clip Art task pane
title bar
31Resizing a Graphic
- Position the mouse pointer in the graphic and
then double-click - When Word displays the Format Picture dialog box,
click the Size tab - In the Scale area, double-click the Height box to
select it - Type 40 and then press the TAB key
- Click the OK button in the Format Picture dialog
box
32Resizing a Graphic
- Press the END key to move the insertion point to
the paragraph mark to the right of the graphic
33Setting Tab Stops Using the Tabs Dialog Box
- With the insertion point positioned between the
paragraph mark and the graphic, click Format on
the menu bar - Click Tabs on the Format menu
- When Word displays the Tabs dialog box, type 6 in
the Tab stop position text box - Click Right in the Alignment area
- Click the Set button in the Tabs dialog box and
then click the OK button
34Setting Tab Stops Using the Tabs Dialog Box
35Switching from One Open Document to Another
- Click the Okamoto Resume Microsoft Word program
button on the Windows taskbar
36Copying Items to the Office Clipboard
- Press CTRL HOME to display the top of the
resume in the document window - Click Edit on the menu bar
- Click Office Clipboard on the Edit menu
- If the Office Clipboard gallery in the Clipboard
task pane is not empty, click the Clear All
button in the Clipboard task pane - Scroll to the right to display all of the
telephone, fax, and e-mail information in the
resume
37Copying Items to the Office Clipboard
- In the resume, drag through the street address,
78 Larkspur Road - Click the Copy button on the Standard toolbar
- Drag through the city, state, and postal code
information and then click the Copy button on the
Standard toolbar - Drag through the telephone information and then
click the Copy button on the Standard toolbar
38Copying Items to the Office Clipboard
- Drag through the fax information and then click
the Copy button on the Standard toolbar - Drag through the e-mail information and then
click the Copy button on the Standard toolbar
39Displaying the Clipboard Task Pane
- Click the Document3 Microsoft Word button on
the Windows taskbar to display the letterhead - Double-click the Office Clipboard icon in the
notification area on the Windows taskbar
40Zooming Text Width
- Click the Zoom box arrow on the Standard toolbar
- Click Text Width in the Zoom list
41Pasting from the Office Clipboard
- With the insertion point between the paragraph
mark and the computer graphic, press the TAB key - Click the bottom (first) entry in the Office
Clipboard gallery - Click the Paste Options button
- Click Keep Text Only on the Paste Options menu
42Pasting from the Office Clipboard
- Press the COMMA key. Press the SPACEBAR
- Click the second entry (city, state, postal code)
in the Office Clipboard gallery - Click the Paste Options button and then click
Keep Text Only
43Collecting and Pasting
- Press the ENTER key. Press the TAB key. Click
the third entry (telephone) in the Office
Clipboard gallery. Click the paste Options
button and then click Keep Text Only - Press the COMMA key. Press the SPACEBAR. Click
the fourth entry (fax) in the Office Clipboard
gallery. Click the paste Options button and then
click Keep Text Only - Press the COMMA key. Press the SPACEBAR. Click
the fifth entry (e-mail) in the Office Clipboard
gallery. Click the paste Options button and then
click Keep Text Only - Click the Close button in the upper-right corner
of the Clipboard task pane title bar to close the
task pane
44Zooming to 100
- Click the Zoom box arrow on the Standard toolbar
- Click 100 in the Zoom list
45Adding a Bottom Border to a Paragraph
- With the insertion point in the paragraph to
border, click the Border button arrow on the
Formatting toolbar - Click Bottom Border on the border palette
46Clearing Formatting
- With the insertion point at the end of line 3,
press the ENTER key. - Click the Styles and Formatting button on the
Formatting toolbar - Click Clear Formatting in the Pick formatting to
apply area in the Styles and Formatting task pane - Click the Close button in the upper-right corner
of the task pane title bar
47Clearing Formatting
48Converting a Hyperlink to Regular Text
- Right-click the hyperlink, in this case, the
e-mail address - Click Remove Hyperlink on the shortcut menu
- Position the insertion point on the paragraph
mark below the border
49Saving the Letterhead
- Insert a USB flash drive into one of computers
ports - Click the Save button on the Standard toolbar
- Type Okamoto Letterhead in the File name text
box. - If necessary, click the Save in box arrow and
then select USB flash drive - Click the Save button in the Save As dialog box
50Saving the Cover Letter with a New File Name
- If necessary, connect a USB flash drive into one
of the computers USB ports - Click File on the menu bar and then click Save As
- Type Okamoto Cover Letter in the File name text
box. - If necessary, click the Save in box arrow and
then click USB flash drive - Click the Save button in the Save As dialog box
51Setting Custom Tab Stops Using the Ruler
- With the insertion point on the paragraph mark
below the border, press the ENTER key - If necessary, click the button at the left edge
of the horizontal ruler until it displays the
Left Tab icon - Position the mouse pointer on the 3.5 mark on
the ruler - Click the 3.5 mark on the ruler
52Inserting the Current Date in a Document
- Press the TAB key
- Click Insert on the menu bar
- Click Date and Time on the Insert menu
- When Word displays the Date and Time dialog box,
click the desired format, (in this case, December
19, 2005) - If the Update automatically check box is
selected, click the check box to remove the check
mark and then click the OK button
53Inserting the Current Date in a Document
54Entering the Inside Address and Salutation
- With the insertion point at the end of the date,
press the ENTER key three times - Type Ms. Helen Weiss and then press the ENTER key
- Type Personnel Director and then press the ENTER
key - Type National Computer Sales and then press the
ENTER key - Type 15 Main Street and then press the ENTER key.
55Entering the Inside Address and Salutation
- Type Hartford, CT 06109 and then press the ENTER
key twice - Type Dear Ms. Weiss and then press the COLON key
()
56Creating an AutoText Entry
- Drag through the text to be stored, in this case,
National Computer Sales. Do not select the
paragraph mark at the end of the text - Click Insert on the menu bar and then point to
AutoText - Click New on the AutoText submenu
- When Word displays the Create AutoText dialog
box, type ncs as the AutoText entry name
57Creating an AutoText Entry
- Click the OK button
- If Word displays another dialog box, click the
Yes button
58Inserting a Nonbreaking Space
- Scroll the salutation to the top of the document
window. Click after the colon in the salutation
and then press the ENTER key twice - Type I am responding to the full-time computer
sales position advertised in yesterdays and then
press the SPACEBAR - Press CTRL I to turn on Italics. Type New and
then press CTRL SHIFT SPACEBAR - Type England and then press CTRL SHIFT
SPACEBAR - Type Tribune and then press CTRL I to turn off
italics. Press the PERIOD key
59Inserting a Nonbreaking Space
60Inserting an AutoText Entry
- Press the SPACEBAR. Type As indicated on the
enclosed resume, I have the credentials you are
seeking and believe I can be a valuable asset to
ncs - Press the F3 key
- Press the PERIOD key
61Entering a Paragraph
- Press the ENTER key twice
- Type I recently received my bachelors degree in
information and computer technology from Hartford
College. The following table outlines my areas
of concentration and then press the COLON key - Press the ENTER key twice
62Inserting an Empty Table
- Click the Insert Table button on the Standard
toolbar - Position the mouse pointer on the cell in the
first row and second column of the grid - Click the cell in the first row and second column
of the grid
63Inserting an Empty Table
64Entering Data in a Word Table
- If necessary, scroll the table up in the document
window - With the insertion point in the left cell of the
table, type Computer Hardware and then press the
TAB key - Type 30 hours and then press the TAB key
- Continue completing the table as shown on the
next slide, using the TAB key to move to the next
table cell
65Entering Data in a Word Table
66Fitting Columns to Table Contents
- Right-click the table and then point to AutoFit
on the shortcut menu - Click AutoFit to Contents on the AutoFit submenu
67Selecting a Table
- Position the mouse pointer in the table so the
table move handle appears - Click the table move handle
68Centering a Selected Table
- Click the Center button on the Formatting Toolbar
69Adding More Text
- If necessary, scroll up. Click the paragraph
mark below the table - Press the ENTER key
- Type In addition to my coursework, I have the
following sales and computer experience and then
press the COLON key. Press the ENTER key
70Bulleting a List as You Type
- Press the ASTERISK key ()
- Press the SPACEBAR
- Type Worked as an intern at Computer Discount
Sales, selling hardware and software components
to home and small business customers - Press the ENTER key
- Type At Hartford College, tutored students having
difficulty with computer classes and then press
the ENTER key
71Bulleting a List as You Type
- Type Prepared all fliers and newsletters for the
New England Ski Club and then press the ENTER key - Press the ENTER key
72Enter the Remainder of the Cover Letter
- Type the paragraph shown on the following slide,
making certain you use the AutoText entry, ncs,
to insert the employer name - Press the ENTER key twice. Press the TAB key.
Type Sincerely and then press the COMMA key - Press the ENTER key four times. Press the TAB
key. Type Benjamin Kane Okamoto and then press
the ENTER key twice - Type Enclosure Resume as the final text
73Enter the Remainder of the Cover Letter
74Saving and Printing the Document
- Click the Save button on the Standard toolbar
- Click the Print button on the Standard toolbar
75Addressing and Printing an Envelope
- Scroll through the cover letter to display the
inside address in the document window - Drag through the inside address to select it
- Click Tools on the menu bar and then point to
Letters and Mailings - Click Envelopes and Labels on the Letters and
Mailings submenu - When Word displays the Envelopes and Labels
dialog box, if necessary, click the Envelopes
tab.
76Addressing and Printing an Envelope
- Click the Return address text box
- Type Benjamin Kane Okamoto and then press the
ENTER key - Type 78 Larkspur Road and then press the ENTER
key - Type Plantsville, CT 06479
77Addressing and Printing an Envelope
- Insert an envelope into your printer, as shown in
the Feed area of the dialog box - Click the Print button in the Envelopes and
Labels dialog box - If a dialog box is displayed, click the No button
78Addressing and Printing an Envelope
79Using the Smart Tag Actions Button
- Click anywhere to remove the highlight from the
inside address - Position the mouse pointer on the smart tag
indicator below the date line, December 19, 2005,
in the cover letter - Click the Smart Tag Actions button
- Click Show my Calendar on the Smart Tag Actions
menu - Click the Close button on the Outlook title bar
to close Outlook
80Using the Smart Tag Actions Button
81Modifying the Document Summary
- Click File on the menu bar
- Click Properties on the File menu
- When Word displays the Okamoto Cover Letter
Properties dialog box, if necessary, click the
Summary tab - Type National Computer Sales in the Title text
box - Type Cover Letter in the Subject text box
82Modifying the Document Summary
- Type cover letter, National Computer Sales in the
Keywords text box - Type Cover letter to Ms. Helen Weiss at National
Computer Sales in the Comments text box - Click the OK button the close the dialog box
- Click the Save button on the Standard toolbar
- Click File on the menu bar and then click Close
to close the cover letter document window
83Modifying the Document Summary
84Displaying File Properties in the Open Dialog Box
- Click the Open button on the Standard toolbar
- When Word displays the Open dialog box, if
necessary, click the Look in box arrow, click USB
flash drive, and then click Okamoto Cover Letter - Click the Views button arrow in the Open dialog
box - Click Properties on the Views menu
- Click the Cancel button in the dialog box
85Displaying File Properties in the Open Dialog Box
86Quitting Word
- Click File on the menu bar and then click Exit.
(If Word displays a dialog box about saving
changes, click the No button.)
87Summary
- Create a resume using Words Resume Wizard
- Fill in a document template
- Use print preview to view and print a document
- Set and use tab stops
- Collect and paste using the Clipboard task pane
88Summary
- Format paragraphs and characters
- Remove formatting from text
- Identify the components of a business letter
- Insert the current date
- Create and insert an AutoText entry
89Summary
- Insert a Word table, enter data into the table,
and format the table - Address and print an envelope
- Word with smart tags
- Modify file properties
90Word Project 3 Complete