Child Support Directors

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Child Support Directors DialogueCORe
Reporting
Stevens Point April 25, 2008
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Agenda

• CORe Website
• CORe Reporting

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CORe Cycle
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http//dwd.wisconsin.gov/core/
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Getting Started
http//dwd.wisconsin.gov/core/gettingstarted.htm
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CORe Reports
http//dwd.wisconsin.gov/core/reports.htm
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Contract Balance by Agency

• Shows a snapshot of your agencys status though
  the month you select.
• Shows
• Contract Amounts (Zero if non capped)
• Total expenditures reported to date
• Total reimbursements received to date
• Any pending payments

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Example Contract Balance
Badger Countys March 2008 Contract Balance
report

• Badger County has 35,000 in Regular Expenses to
  report for April.
• Which line(s) should they report on?
• What amount(s)?

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Agency Contract Detail - Monthly

• For the selected month
• Shows Expenditure and Payment data side by side
• Includes column showing State Uploads/adjustments

Badger County February
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Monthly Expense Detail Report

• Best place to verify if DWD has received and
  processed your expense report for the month
• Summarizes all expenditures reported by your
  agency for the calendar year

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Example Monthly Exp. Detail
In this example, the State upload file has been
processed for March, but the CS Agency has not
yet filed their report.
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Bank Deposit Reconciliation Report

• Shows payments sorted
• by deposit date, or
• by agency
• May take place of audit confirmation
• PDF files available for ease of printing

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Example Bank Reconciliation

• Default view is by date

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Example Bank Reconciliation

• 2nd tab is by agency

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CORe Helpful Resources
http//dwd.wisconsin.gov/core/resources/default.ht
m
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CS Allocation Map
http//dwd.wisconsin.gov/core/resources/cs_allocat
ion_map.htm
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Submitting Expenditure Reports

• Start by selecting Child Support from the Forms
  page http//dwd.wisconsin.gov/core/forms.htm

Click attachment link to download and save Excel
report form.
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Submitting Expenditure Reports

• Resources if you have questions about how to
  report expenditures
• Child Support Bulletinhttp//dwd.wisconsin.gov/bc
  s/bulletins/2008/CSB08-01r.pdf
• CORe Definitions pagehttp//dwd.wisconsin.gov/cor
  e/program_descriptions/default.htm

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Submitting Expenditure Reports

• Save completed report using thestandard file
  name formatCounty County Name Program
  Month Year For example 99 Badger CS 03
  2008.xls
• Newer version of Excel?
• save as .xls format (Microsoft Excel 5.0/95
  Workbook).
• Email file to dwdgrants_at_dwd.state.wi.us.

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Payment Process

• Daily
• Expenditure Reports uploaded to CORe system
• CORe website reports update overnight

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Payment Process

• Monthly
• 23rd - Expenditure Reports due by 430 PM
• 28th - Bank Reconciliation Report should show
  scheduled payments
• 30th - ACH Deposit made to your agencys bank
  account

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Oops! Error Corrections
What to do if you notice an error after you file
a report?

• Best method add correction on next regular
  report
• If you resubmit an expenditure report, the entire
  months report must be resubmitted (original
  report plus the change).
• NOTE Instructions are same as for year-end
  closeout http//dwd.wisconsin.gov/core/resources/
  report_after_grant_end.htm

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Contact Us

• CORe Accountants in DWD Finance
• Sue Losen 608/266-7915
• Sue.Losen_at_dwd.state.wi.us
• Amy Johnson 608/266-7847
• Amy.Johnson_at_dwd.state.wi.us
• BCS Accountant
• Dianne Bahr 608/261-4412
• Dianne.Bahr_at_dwd.state.wi.us

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Any questions?

• http//dwd.wisconsin.gov/core/