eCollection : Faster, Higher, Stronger

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e-Collection Faster, Higher, Stronger

• Presented by
• Michelle Anderson
• Cheryl Hughes
• Betsy Mayotte
• NCHELP Fall Training Conference, Salt Lake City,
  Utah November 12, 2001

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Agenda

• Introductions
• CMPC Facts
• e-Collection Overview
• Tips and Tricks
• Going Paperless
• Exercise

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The Common Manual Policy Committee (CMPC)

• Michelle Anderson
• Co-chair, TGSLC
• Cheryl Hughes
• Co-chair, SCSLC
• Tammy Burford
• CSAC/EDFUND
• Jacki Fairbairn
• GLHEC

• Brenda Grady
• USAF
• Cindy Hepler
• PHEAA
• Betsy Mayotte
• ASA
• Cathryn Judd
• UHEAA
• Melissa Johnson
• OGSLP

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CMPC - New Members

• Janet Gonyea
• SLGFA
• Lonny Meloon
• NHHEAF
• Fay Schroeder
• MGA
• Welcome!!

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CMPC Stats 10/1/2000 -10/1/2001

• Proposals
• Approved by the Governing Board 80
• Merged with other proposals 13
• Moved to considered by CMPC 15
• Submitter withdrawn 3
• Deferred for additional guidance 3
• Going to GB in November 5
• Total 125 Proposals reviewed by Committee

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Whats Next??

• Final Rule 2001 - 2002
• Workgroups
• Technical Edits
• TPD

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e-Collection

• CD or collection of 4 disks
• disks do not include all reference material
• Can be installed or used right from CD
• Read only files
• Windows 95, 98 or 2000
• Adobe Acrobat needed
• 8 megabytes RAM
• 10 megabytes free hard drive space
• improves performance

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e-Collection - Contents

• 2001 Common Manual
• NCHELP Topical Index
• NCHELP Integrated Regulations
• parts 600, 668 and 682
• NCHELP Integrated HEA
• Part B, FFELP
• Part G, General Provisions

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e-Collection - Contents

• Higher Education Act
• all parts
• as amended in 1998
• 2001-2002 Student Financial Aid Handbook

Stronger
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e-Collection Overview

• Run Program or install
• Displays
• Common Manual 2001
• References
• Click on to expand menu items
• Click on - to compress menu items

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(No Transcript)
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e-Collection - Links

• Takes you to related text without searching or
  browsing
  
• Found
• Chapter titles (A)
• Index (B)
• Any green text (C)
• Blue text will take you to glossary definitions
  (D)

Higher
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A
D
C
B
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e-Collection - Icons

• Goes to the next or previous page
• Adjusts your view of the current page
• Use to find a specific term
• Click on icon
• Type word
• Click search
• Search will begin on page you are viewing in
  document

Faster
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(No Transcript)
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References

• Higher Education Act of 1965 as Amended
• Integrated Regulations, Parts 600, 668 and 682
• Integrated HEA parts B and G
• NCHELP Topical Index
• 2001-2002 Student Financial Aid Handbook

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Amended HEA as of 1998

• Display by Title, Part and Section
• Run mouse over long title to see full text
• Does not highlight recent changes
• Referenced but not linked to CM
• Be it enacted by the Senate and House of
  Representatives of the United States of America
  in Congress assembled, that this Act may be cited
  as the Higher Education Act of 1965.

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NCHELP Integrated HEA

• Only parts relevant to FFELP DL
• Part B FFELP
• Part D Direct Lending
• Part G General Provisions
• Redline version
• shows with strikeouts and underlines changed
  language

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(No Transcript)
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NCHELP Integrated Regulations

• Contains Parts
• 600
• 668
• 682
• Redline version
• shows changes since previous year
• Alphanumeric parts are color-coordinated for easy
  searching

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(No Transcript)
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NCHELP Topical Index

• Lists both regulatory and statutory cites per
  topic
  
• Indexed by alphabet
• Updated annually
• Good last resort tool
• Note Errata chapter refers to changes from the
  last print version.
  

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(No Transcript)
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Tips and Tricks

• The CM is organized in Life of the Loan
  chronology
  
• Highlighted terms link to Glossary definitions
• Appendix H notes major changes during history of
  FFELP
  
• SFA Handbook gives guidance on Perkins, DL, Work
  Study, etc.

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Going Paperless

• Cost per CD 2.88
• Cost per hard copy 12.62
• One CD can be installed on multiple machines -
  reducing costs
  
• Cheaper to mail/ship
• Can personalize jewel cases with inserts
• Eliminate risk of painful paper-cuts ?

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Going Paperless

• SFA Handbook 945
• HEA Amended 499
• NCHELP Integrated HEA 266
• NCHELP Integrated Regs 238
• Topical Index 53
• Common Manual 688
• Total 2689 Pages

• 500 sheets of paper 5 lbs.
• Total weight of docs 26.9 lbs.
• 50 CDs 1 lb

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In the Future

• Dear Colleague letters will be added
• Paper may no longer be readily available
• GAs will print from CD on request
• Will also be available at www.nchelp.org

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Group Exercise