Strategic Planning at Metro State

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Strategic Planning at Metro State
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Strategic Planning Topics and Panelists
Introduction and Background Information Steve
Monaco Next steps Hal Nees Obstacles and Oppo
rtunities Denise Schuette Feedback and Assessm
ent Joan Foster Ideas to Ponder David Kotte
nstette Summary and Questions Hal Nees
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Divisions of the College
Board of Trustees
Office of the President
College Divisions
Office of the Vice President Administration and
Finance
Office of the Vice President Institutional
Advancement
Office of the Provost Vice President Academi
c Affairs
Office of the Vice President Student Services
Office of the Vice President Information
Technology
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Introduction - Background
Steve Monaco
Brief history of the Strategic Planning
committees charge Collaborative nature of th
e planning process

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Strategic Planning
Four major goals have been established for the
College. These goals represent the foundation
elements that are critical to future
institutional success.
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Strategic Planning
GOAL ONE Prepare Students for Success in The
ir Education, Career and Life
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Strategic Planning

• Goal One Focus Statement
• This goal focuses primarily on the General
  Studies curriculum and Student Services. The
  General Studies curriculum is the foundation for
  learning in the major and minor, as well as for
  success in careers and a commitment to lifelong
  learning. Student Services offers essential
  programs and initiatives that contribute to
  student success.

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Strategic Planning
This goal also includes Admission, Orientation,
Placement, Testing, Retention Efforts, Advising,
Curricular and Co-curricular activities, as well
as Class Scheduling. This goal provides the ba
sic skills needed to succeed in life it is the
generic part of the degree and affects all
matriculated students. Objectives supporting this
planning goal should include developing students
as independent learners.
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Strategic Planning
GOAL TWO Provide a High Quality Educational E
xperience
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Strategic Planning
Goal Two Focus Statement This goal focuses on
education in the major, minor, concentration, or
licensure, with an emphasis on establishing and
maintaining the quality of the majors. Student
services are an important element in this goal,
offering activities, programs, and services
essential to high quality education. This goal
must include objectives that mandate regular and
thoughtful assessing of programs, initiatives,
and activities, and continuous improvement based
on the results of assessment.
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Strategic Planning
This goal includes needs for faculty, staff,
space, equipment, library, accreditation efforts,
professional development, academic advising,
career-planning, operating budgets, and other
resources required for the delivery of
pre-eminent academic programs and services.
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Strategic Planning
GOAL THREE Engage, Collaborate and Work with
the Community
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Strategic Planning
Goal Three Focus Statement This goal focuses p
rimarily on initiatives and programs that move
Metro State into the community and bring the
community to the campus. The work of the
President and of Institutional Advancement is
critical to this theme. The focus is external to
the college, involving all the constituencies
that Metro State serves and its partnerships and
collaborations.
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Strategic Planning
Increasing cooperative education, internships,
and service learning can be included here
although they are commonly a part of the quality
educational experience in the major. Faculty and
staff service activities, both in the community
and for professional organizations, are also
important aspects of this goal.
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Strategic Planning
GOAL FOUR Embrace and Promote Diversity
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Strategic Planning Definition of Diversity
The college takes a pro-active and balanced
approach to diversity. It supports and
valuesdiversity in all its forms in a teaching
and learning community marked by mutual respect,
inclusion and cooperation. Diversity will
bereflected in the curriculum, in activities of
the college and in the composition of faculty,
staff, and students.Diversity embraces age,
race, gender, ethnicity, national origin,
disabilities, sexual orientation, religion, as
well as intellectualdifferences.
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Strategic Planning
Goal Four Focus Statement This goal focuses on
the members of the academic community, faculty,
students, and staff, and the ways in which the
college reflects the communities and the students
it serves. It includes diversity in the
curriculum, and activities for reaching
objectives such as becoming a Hispanic Serving
Institution (HSI) as soon as possible.
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Strategic Planning
Considerations must include how to recruit and
retain high quality faculty, staff, and students.
This involves establishing a culture of
acceptance and inclusion and providing incentives
for diverse groups, including people of color, to
join the Metro State community.
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College Goals and Administrative Leadership
Goal 1 Prepare Students for Success in their
Education, Career and Life. Lead Vice Preside
nt for Student Services Goal 2 Provide a Hig
h-Quality Educational Experience.
Lead Provost/Vice President For Academic
Affairs Goal 3 Engage, Collaborate and Work
with the Community. Lead Vice President for I
nstitutional Advancement Goal 4 Embrace and
Promote Diversity. Lead Associate to the Pres
ident for Diversity
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Strategic Planning
Plans are dynamic documents that are constantly
reviewed and adjusted according to current
circumstances and needs. In the past, strategi
c plan documents failed to provide a perpetual
roadmap that was constantly revisited.
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Strategic Planning
Grassroots input is essential
at all levels of the College All personnel are
encouraged to share their ideas and to engage in
the planning process Opportunity to share in th
e development of Metro States future
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Strategic Planning
How does the perpetual nature of this process
continue now that the initial strategic plans
have been submitted?

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Next StepsHal Nees
What are the next steps? How do they happen?
What is the role of faculty and staff?
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Next Steps



Implementation of Strategic Plans
Success
High Quality
Community
Diversity
C H A L L E N G E S
O P P O R T U N I T I E S
Celebration of Accomplishment
President
Assessment
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Next Steps

• Stage I
• Determining college priorities
• Level I
• Supervisors (Chairs/Directors, etc.)
• meet with their faculty/staff
• Purpose
• To recommend a maximum of three
• most critical issues for next two
• years.
•  

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Next Steps
Level II Deans/Associate/Assistant Vice Presiden
ts meet with their chairs, directors, etc.
Purpose From list developed at Level I, reco
mmend a maximum of three most critical issues for
next two years.
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Next Steps
Level III Vice Presidents meet with their Deans
, Directors, etc. Purpose From list develop
ed at Level II, recommend a maximum of three most
critical issues for next two years.
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Next Steps
Level IV Provost/Vice Presidents meet. Purpo
se From list developed at Level III, recommend
a maximum of three most critical issues for next
two years.
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Next Steps
Level V Presidents Cabinet meets. Purpose
From list developed at Level IV, recommend a ma
ximum of three most critical issues for the next
two years.
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Next Steps
Level VI Trustees Purpose President recom
mends priorities to Trustees.
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Next Steps
Stage II Departments/units review their plans
to see how they fit the priorities.
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Next Steps
Stage III Departments/units develop critical
paths to achieving the parts of their plans that
are consistent with the established priorities.
(Advice and support to develop critical paths
will be available.)
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Next Steps
Continuous Process With any needed modification
s, the process described above will be repeated
each year.
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Obstacles and Opportunities Denise
Schuette
Obstacles? Of course there are obstacles. If
there werent obstacles, wed already be there!
There isnt a yes, but that doesnt contain
a gift with it. The person that comes with the
yes, but is the same person that has the
intuition to come with a solution.
-Eliyahu Goldratt in Beyond the Goal
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Overcoming Obstacles

• Actively solicit and identify obstacles and
  barriers to implementing plans and achieving
  goals
  
• Obstacles mentioned or implied multiple times -
  identify and address as college-wide
  
• Identify the intermediate objective - the action
  that must be undertaken to overcome the obstacle
  

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College-Wide Obstacle Categories

• Common Obstacles
• Curriculum
• Professional Development
• Policies
• Climate
• Equipment
• Salaries/Remuneration
• Resources
• Staffing

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Common Obstacles

• One-time funds versus base funds
• Compatibility with long term strategic planning
• Communication
• Information overload - strategic planning message
  lost
  
• Funding over a ten year period.
• Community partnerships with scarce resources
• Partnership needs to be win/win
• Beneficial to both community and college

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Yes, but

• Choose an obstacle category
• Identify an obstacle or barrier to achieving our
  goals
  
• Identify the action(s) that can be undertaken to
  overcome the obstacle
  
• Identify the resources needed for the action

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College-Wide Obstacle Categories

• Common Obstacles
• Curriculum
• Professional Development
• Policies
• Climate
• Equipment
• Salaries/Remuneration
• Resources
• Staffing

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More Next Steps Joan Foster

• Planning Committee
• Discussion
• Assessments
• Committee drafted
• Consultant-macro
• Micro-courses
• Mezzo-Program/unit
• Macro-college plan

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More Next Steps

• Dissemination
• Strategic Planning Committee
• Professional Development Conference
• Website
• www.mscd.edu/institutionalplanning
• VPs deans, directors, chairs
• Others

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More Next Steps

• Feedback on draft strategic plan
• August 15-October 15, 2007
• Final Draft
• November-December 2007

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Strategic Planning Department/Program
Status of Plans

• Comments to VPs and Deans - done
• VPs agree to comments - In-process
• Comments to Directors, Chairs in-process
• Discussion, units/programs - August-Sept
• Cabinet retreat on planning - Sept 10
• Revisions as appropriate - Sept-Oct
• Plans as basis for 2008 faculty/staff goals
• Setting College priorities - ongoing
• Refer to next steps slides

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Ideas from Plans Goal 1

• Prepare students for success in their education,
  career and life.
  
• Student Services/Academic Affairs, increase
• co-curricular activities
• Workshops on General Studies advising
• Succession planning
• Internships in IT, Administration and Finance
• Academic Vital Signs program, Health Center,
  Counseling Center, Access Center
  

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Ideas from Plans Goal 2

• Provide a high quality education
• Implement a Life Skills Program
• Intercollegiate Athletics
• Nutrition principles to athletes
• Health Professions
• Enhance course content
• Counseling Center, Career Services, GLBTSS
• Seek accreditations
• Criminal Justice
• Business School
• Theatre

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Ideas from Plans Goal 3

• Engage, collaborate and work
• with the community
• Balance community needs/College needs
• Create public art as gifts to the community
• Offer intro courses in high schools

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Ideas from Plans Goal 4

• Embrace and promote diversity
• Commitment to work with EO Office
• Plans to retain diverse students/faculty
• Curriculum changes

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Strategic Planning What Is Happening
Now?
Deans Distribute Comments July Questions, Commen
ts from Chairs July-August Chairs Discuss Commen
ts with Faculty September Revised Plans As Neede
d September - October
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Strategic Planning Status and Timeline
Draft completed except for Assessment - May 2007
Assessment Section completed by Strategic Plan
ning Committee - October 2007 Consultant Visit
- October 2007 Feedback from College Community
September/October 2007
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Strategic Planning Status and Timeline
Draft Finished - October 2007 Feedback on Full
Draft of College Plan - November/December 2007
Plan as One Basis for 2008 Faculty and Chair Goa
ls - October/November 2007
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Strategic Planning Initiatives
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• The Strategic Plan is the blueprint for the
  future of Metro State.
  
• The strategic initiatives include
• Assessment of learning
• College response to Higher Learning Commission
  Report (HLC)
  
• Distance delivery, online education
• Fundraising
• General Studies

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Strategic Planning

• Strengthening recruitment, improving retention
  and graduation rates
  
• Hispanic Serving designation (HSI)
• Learning Communities
• Student Academic Success programs in Student
  Services
  
• Pay for Performance
• Professional growth and development
• Two plus two with community colleges
• And More!!

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Ideas to Ponder David Kottenstette

• Plans will be read by Presidents Cabinet
  members
  
• Objectives should be in priority order under each
  goal
  
• Use a crystal ball to see 2016
• Consider cooperative and interdisciplinary
  programs
  
• Get serious about assessment
• Include the required elements for plans
• (See website)

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Ideas to Ponder

• Review focus statement for each college goal
• Use program review results for planning
• Develop plan for equipment maintenance and
  replacement
  
• Decide on specialty areas for new faculty needed
• Use plans as one basis for setting faculty goals
• VPs, Deans set priorities for their
  School/Division
  
• Plans need to align

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Summary and QuestionsHal Nees

• Strategic Planning is a broad concept.
• It is the blueprint for and covers what we are
  doing to reach preeminence.
  
• College initiatives include
• Assessment of learning
• College response to Higher Learning
• Commission Report (HLC)
• Distance and online education
• Fundraising
• General Studies
• Globalization

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Summary and Questions
- Pay for performance - Professional growth and
development - Strengthening recruitment and
improving retention and graduation rates
- Hispanic serving designation
- Learning communities - Student Academic Success
Programs in Student Services - Two plus two w
ith community colleges - And more!
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