Welcome to the Facilities and Maintenance Departments

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Welcome to the Facilities and Maintenance
Departments

• SDOC District Awareness Program
• April 23, 2008

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Program Outline

• Who are we?
• What do we do?
• Why do we do it?
• How Long Do Projects Take?
• How much do Projects Cost?
• Who do you contact if you have a question or have
  a building problem?

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Maintenance Facilities Department
Assistant Superintendent for Facilities and
Maintenance Department Mr. Eric Shawn Houston (4
total employees)
Maintenance Department VACANT (131 total
employees)
Permitting Services Chris Crowe (4 total
employees)
Design and Construction Services Jose Manent (11
total employees)
Planning Services Karen Collins (5 total
employees)
The SDOC Maintenance and Facilities Department is
under the Direction of Mr. Eric Houston,
Assistant Superintendent for the District. The
above support areas within the Maintenance
Facilities Department include 24 employees in
Facilities and 131 employees in Maintenance.
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Maintenance Facilities Department
Assistant Superintendent for Facilities and
Maintenance Department Mr. Eric Shawn Houston (4
total employees)
Maintenance Department VACANT (131 total
employees)
Permitting Services Chris Crowe (4 total
employees)
Design and Construction Services Jose Manent (11
total employees)
Planning Services Karen Collins (5 total
employees)
Planning Services
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What Do We Do?

• Long Range Planning to Serve the Needs of
  Students in the Future.
• School Concurrency
• Property Acquisition
• Coordinate School Planning with Local Government
  (City of Kissimmee, City of St. Cloud and Osceola
  County).

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Why Do We Do It?

• To create student stations when warranted by
  growth.
• To ensure proper siting of new schools.
• To reduce the number of portables on school
  campuses.
• Senate Bill 360 mandates School Concurrency.

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School Concurrency

• School Concurrency applied to each residential
  development at time of site plan and final
  subdivision approval
• Adequate school capacity must be in place or
  under construction within 3 yrs.

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School Concurrency Benefits

• School Capacity Considered in the Approval
  Process for New Residential Development
• Strong Accountability and Coordination
• Collaborative Mapping/Data Gathering
• Objective Oversight and Monitoring
• School Concurrency Provides an Early Warning
  System for the School District to Plan for
  Future Student Enrollment Growth.

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Level of Service (LOS)

• Standard which Measures the Utilization of School
  Facilities
• Established by the School Board in Conjunction
  with Local Government
• Must be District-wide and Apply to All Schools of
  the Same Type

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Concurrency Service Areas (CSAs)

• Geographic area within which level of service is
  measured
• Within 5 years of school concurrency adoption, we
  must adopt concurrency service areas smaller than
  district-wide
• We are planning 10 CSAs to be adopted after 5
  years

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Where Are We Now?

• SDOC 5 Year Tentative Work Plan includes
• 6 new elementary schools and land for 2 more
• 1 new middle school and land for 1 more
• Land for 1 new high school
• 1 new vocational shop
• Comprehensive renovation of 2 high schools
• 108 classroom additions to various campuses

The School District of Osceola County is building
the most cost effective new school designs in
Central Florida.
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SDOC IS IN FLORIDAs TOP 10! RATE OF STUDENT
GROWTH

• 1997/1998 28,657 students
• 2003/2004 39,919 students
• 2007/2008 52,300 students
• SDOCs historical student growth has typically
  been approximately 3000 students per year.
  However, the growth from SY06/07 to SY07/08 was
  only 1200 students.

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How Do We Compare in Central Florida?
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How Have We Managed to Serve Growth So Far?

• Using Creative Approaches to Providing New
  Student Stations
• Aggressive Charter School Program
• Use of Educational Facilities Benefit District
  (EFBD)
• Portables

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Planning for Growth

• The East Shore Planning Area is comprised of 6
  DRIs
• Student Impact on School District
• 8,376 Elementary
• 3,695 Middle
• 5,116 High
• New Schools will be Needed to Serve the Students
  in this Area
• 11 Elementary Schools
• 3 Middle Schools
• 3 High Schools

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Planning for Growth
11/13/2009
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Planning Services

• Planning for the unforeseen

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Maintenance Facilities Department
Assistant Superintendent for Facilities and
Maintenance Department Mr. Eric Shawn Houston (4
total employees)
Maintenance Department VACANT (131 total
employees)
Permitting Services Chris Crowe (4 total
employees)
Design and Construction Services Jose Manent (11
total employees)
Planning Services Karen Collins (5 total
employees)
Permitting Services
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What do we do?

• Permitting Services was developed to establish
  and implement a plan review, on-site construction
  inspection, and building code enforcement
  program.
• Permitting Services administers the review of
  plans and specifications to ensure compliance
  with adopted codes and standards for the School
  District of Osceola County.

Services Provided

• Permitting
• Plan Review
• Pre-Application Assistance
• Code Interpretation
• Contractor Tracking
• Inspections

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Why Permitting Services?

• To protect the publics life, safety, health, and
  welfare in the building environment.
• To ensure compliance to Florida Building Code
  (FBC)
• To ensure compliance to State Requirements for
  Educational Facilities (SREF)
• To ensure a timely review of school design

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When is a permit required?

• New Construction- From a storage shed to a new
  campus
• Alteration or Addition to a Structure
• Alteration or Addition to a Plumbing, Mechanical,
  Electrical or Gas System
• Alteration of Site Drainage, Grading, Parking,
  Driveway or Utilities
• Alteration or Addition of Fencing

and
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When is a permit required?

• Alteration or Addition of Signs
• Change of Occupancy of Any Portion of Any
  Building
• Demolition of Any Structure or System
• Alteration or Addition of Playground Equipment

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Maintenance Facilities Department
Assistant Superintendent for Facilities and
Maintenance Department Mr. Eric Shawn Houston (4
total employees)
Maintenance Department VACANT (131 total
employees)
Permitting Services Chris Crowe (4 total
employees)
Design and Construction Services Jose Manent (11
total employees)
Planning Services Karen Collins (5 total
employees)
Design Construction Services
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Design Construction Services. What do We
Do?

• Assist Mr. Houston and School Administrators in
  identifying Facility Design Construction
  projects. Assist in determining Project Scope
  and Priority of Project
• Manage the Design Process and plan for the
  construction delivery of the work
• Establish Schedule/Budgets for Capital Projects
  approved by the School Board
• Manage Projects during the Bidding/Construction
  phases of the Work

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Design Construction Services............ Wha
t do We Do?

• Administer selection process for Construction
  Managers, Contractors, and other vendors that
  construct the Districts capital construction
  projects
• Manage all contracts in place during construction
  phase of the project
• Assist Maintenance Department with any warranty
  items as needed during the Warranty Phase of the
  project
• Provides on-going coordination and communication
  with the other Maintenance Facility departments
  as well as other District departments and school
  location personnel to meet the Districts goals
  and objectives pertaining to District facilities

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Question How many total construction workers and
managers, actually are employed by contractors
and participate in the construction of a typical
District elementary school?
School District Facilities Brain Challenge

• Answer Typically 350 persons have a hand in the
  construction of a typical District elementary
  school including SDOC personnel, construction
  managers, project managers, subcontractors, and
  tradesman.

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Nothing like having talented contractors on site!
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And then..
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Design Construction Services... Why
Do We do It?

• Board Mission Statement
• Education Which Inspires All To Their Highest
  Potential
• Superintendents Goals/Objectives Pertaining to
  Facilities
• Develop schools that are low maintenance,
  durable, and cost effective
• Develop policies/procedures to provide timely
  maintenance services to all facilities
• Research alternatives for maximizing facility
  usage
• 5-year Capital Plan Requirements (Required by
  Law)
• All Operations Governed by Florida Statute, Dept.
  of Education State Requirements for Educational
  Facilities (SREF), and the Florida Building Code

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Design Construction Services.....
How Do We Do It?

• Capital Project Planning Yearly Cycle
• Jan/Feb Schools Place Capital Project Requests
• Mar/Apr Maintenance/Facilities evaluates
  capital requests establishes prelim.
  budgets/priorities for submitted projects
• May Capital Outlay Committee Meetings for review
  and final recommendation for Capital Project
  List

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Design Construction Services.... How Do
We Do It?

• Capital Project Planning Yearly Cycle
• June Facilities finalizes budget amounts for
  recommended List of Projects and provides to
  SDOC for incorporation into District budget
• June Final Capital Committee review of Project
  List
• Revenue Projections received from State and
  final adjustments made to align project costs
  with available revenues
• July Board Review and approval

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Now matter how well you plan

• things happen

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..things could be worse
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Question How many students stations have been
built and added to the School District in the
last four years?
School District Facilities Brain Challenge

• Answer 10,950 Student Stations, comprised of 6
  elementary school prototypes, 1 store conversion
  project, 1 middle school wing addition, 1 high
  school prototype, and 1 elementary wing addition.

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Design Construction Services
What do We Do?
2007/2008 Capital Work Plan
105 Projects, ranging in size from 5,000 to
16,000,000

• Renovations/Remodeling to Schools - approx.
  18,527,000
• Life Safety /Code Items _at_ Schools- approx.
  3,000,000
• New Schools or Additions to Schools - approx.
  76,000,000

2007/2008 New School Projects Currently Underway

• New Harmony Community School, (Elementary J)
• New Alternative Education Center, (New
  Beginnings)
• New Elementary School L, (Poinciana)
• New Middle School CC

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Design Construction Services
What do We Do?
2007/2008 Capital Work Plan (continued)
2007/2008 Notable Renovations and Additions

• New Auditorium Building at Poinciana High School
• Osceola County School for the Arts HVAC
  Renovation
• Comprehensive Renovations at Osceola High School
  St. Cloud High School

2007/2008 New School Projects Recently Completed
and Opened

• Neptune Elementary School (August 2007)
• Flora Ridge Elementary School (January 2008)
• Liberty High School (August 2007)

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Question How many total square feet of area does
the District current elementary school prototype
contain? What is the cost per square foot for
that prototype?
School District Facilities Brain Challenge

• Answer 110,725 square feet, at a cost of 129.83
  per sq. ft.

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Design Construction Services
What do We Do?
2007/2008 Capital Work Plan
2007/2008 Notable Renovations and Additions

• New Auditorium Building at Poinciana High School
• Osceola County School for the Arts HVAC
  Renovation
• Comprehensive Renovations at Osceola High School
  St. Cloud High School

2007/2008 New School Projects Recently Opened

• Neptune Elementary School (August 2007)
• Flora Ridge Elementary School (January 2008)
• Liberty High School (August 2007)

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Question How much has the District saved in tax
savings using the Owner Direct Purchase Programs,
on new construction projects, since 2007?
School District Facilities Brain Challenge
Answer 1,480,680 has been saved by the District
by purchasing construction materials direct from
suppliers on 4 combined schools.
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and the negotiation begins!
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How Long Do Projects Take?
GENERAL TIME FRAMES FOR PROJECT IMPLEMENTATION
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Who do you contact if you have a question or have
a problem during construction?

• Director of Design Construction Services (Jose
  Manent)
• Office Phone [phone]
• Cell Phone [phone]
• Sr. Managers, Construction Services
• Sam Dower (Renovations) 407.518.2959
• Gary McClanahan (New Schools) 407.518.2957
• Rick Butler (Capital Projects) 407.518.2953
• Remy Gili (Capital Projects) 407.518.2937
• Doug Owens (CADD Support) 407.518.2981
• Dan Olson (Information/Data Support) 407.518.2991
• EMERGENCY CONTACT (after hours)
• West Side- 407.908.9896
• East Side-
  407.908.3560

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School District Facilities Brain Challenge

• Question How many 6 thick, concrete tilt
  panels does it take to complete the exterior
  structure of the Districts Elementary school
  prototype? How long does it take to erect?

Answer It takes 109 tilt wall panels. It takes
6 weeks to form and cast in place the tilt wall
panels and 5 days to erect them in place.
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Typical Tilt Wall Panel Castings
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Typical Tilt Wall Panel Erection
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Typical Elementary School Superstructure
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Maintenance Facilities Department
Assistant Superintendent for Facilities and
Maintenance Department Mr. Eric Shawn Houston (4
total employees)
Maintenance Department VACANT (131 total
employees)
Permitting Services Chris Crowe (4 total
employees)
Design and Construction Services Jose Manent (11
total employees)
Planning Services Karen Collins (5 total
employees)
Maintenance Department
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Employee Statistics

• Maintenance Department has a total of 131
  employees
• 8 custodians
• 98 tradesmen
• The School District has approximately 7 million
  square feet of building space
• The state standard for tradesmen per square foot
  is 145,000
• The Maintenance Department ratio is 171,000
• The department would require a total of 155
  tradesmen to meet the state standard

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Custodial Services

• State Standards
• Cleaning
• Staffing
• Productivity Standards
• Work Loads
• Scheduling
• Budgets
• Work Control Methods
• Inspections

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Custodial Services continued

• Training
• Certification
• Masters
• Modules
• Equipment
• Usage
• Selection
• Support Services
• Facilities Assessment
• Chemical Selection
• Cleaning Assistance

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Maintenance Warehouse
Annual Purchasing

• Over the course of a year the Maintenance
  Department processes approximately 7,500 purchase
  orders and 3,200 credit card orders totaling on
  average 12,000,000

• The Maintenance Warehouse has nearly 5,000 parts
  in inventory which total over 880,000.

Warehouse Inventory
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Work Order Statistics

• In the school year 2007-2008 the Maintenance
  Department expects to receive a total of 30,729
  work orders and complete 31,693 work orders.
• Work Orders are categorized into 3 areas-
• General Maintenance 20,677 received and 21,438
  completed
• Health and Safety 1,554 received and 1,489
  completed
• Preventive Maintenance 8,498 received and 8,766
  completed

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Maintenance Department Service Areas
Director of Maintenance Department
Assistant Director of Maintenance Department
Zone D Manager
Zone B Manager
Zone C Manager
Zone A and Fire Alarm Manager
Mechanical Manager
Small Projects/Portable Manager
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Facilities Served

• Maintenance serves approximately 67 facilities
• 21 Elementary Schools
• 7 Middle Schools
• 9 High Schools
• 4 Multi-level
• 20 Ancillary
• 6 Charters (2 facilities are maintained by the
  District. At 4 facilities the department
  maintains the kitchen only)

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Maintenance Services Provided

• Cabinetry
• Carpentry
• Concrete
• Electrical
• Fencing
• Fire Alarm
• Grounds
• HVAC and Refrigeration

• Kitchen Equipment
• Locks
• Painting
• Pest Control
• Plumbing
• Roofing
• Vehicle Repairs
• Welding

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Questions?
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THANK YOU!(For your attention and active
participation)

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• Student Achievement
• Our 1 Priority