USING ZI PROJECTS TO RECRUIT AND RETAIN MEMBERS

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Organization Chart
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Technical Services
Chairman Kayleen Kill
Registration Credentials Support Technology/AV
Protocol Logistics
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Registration
Chairman Sally Rankin Tasks Work
with AMI to prepare registration forms (print and
online) Registration handled by AMI with
reports to Zonta Work with AET to handle
printing on demand One stop registration as
much as possible with credentials Volunteers
needed Registration preparation starting after
5 pm June 23, 2010 Registration will begin
around noon Thursday June 24 Heaviest days June
24 and 25 with fewer workers needed after that
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Registration needs----

• Smiling faces
• With caring, patient voices
• Who are computer literate
• Language skills could be helpful
• Registration is everyones first encounter with
  Convention and we want it to put our best foot
  forward and to be The Best!

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Credentials Support
Chairman Pris Treusdell Tasks Wor
k with assigned Credentials and Election Chairmen
and HQ Work with company selected for e-voting
equipment to determine setup, needs, etc. One
stop registration as much as possible Volunteers
needed Testing of machines and smart cards
prior to handing out Distribution of voting
machines prior to every business
session Collection of voting machines after
each business session
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Technology
Chairman ??? Tasks Liaise with
Marriott Event Technology (MET) Receive all
scripts, PPT presentations and CDs of
sound Create additional slides needed and set
up file in exact sequence needed Create daily
plan to be given to MET Sit with MET
technicians each session to cue them Volunteers
needed Assist with all of the above tasks
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Protocol
Chairman ??? Tasks Provide
escorts for PIPs and International President
(including pickup at airport) Assist Board to
get to where they need to be Handle head table
seating plus seating for VIPS and
Districts Notify VIPs of special
seating Security for Technology/Voting Make
sure only Delegates in room during
election Volunteers needed Assist with all of
the above tasks
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Logistics
Chairman Susan Greenberg Tasks Co
ordinate with Technology and hotel on needs for
every room (including offices, store,
hospitality, press room, luncheons and any
booths in the foyer) Arrange for all signage
needed Possible internet cafe Volunteers
needed Assist with all of the above
tasks Direct attendees to registration,
meetings, events, etc. To help attendees in
any way
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Hospitality Human Resources
Chairman Donna Dodgen
Sponsorship Marketplace Tours (Pre, During,
Post) Hospitality Room Volunteers
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Sponsorship
Chairman ??? Volunteers
needed Ideas for sponsorships Gifts in kind
as well as monetary
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Food/Beverages
Chairman ??? Tasks Menu/Food
will have already been decided Oversee setup,
that everything is done, etc.
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Events
Volunteers needed Chairman
for Past Governor Dinners coordinate with each
governors class to find appropriate location,
etc. Volunteer Coordinator for Knibbe Ranch
Saturday evening
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Volunteers
Volunteers needed In addition to what
other chairmen are listing (Registration,
Credentials, A/V, Logistics, Knibbe Ranch,
Newsletter, PR, Opening Ceremony, Memorial
Service, Closing Ceremony, Luncheons)
Hospitality Room Chairman Jo Salmon
Marketplace Chairman Candi Ward In other words
there is a job for EVERYONE
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Public Relations Special Events
Chairman Angela Smith
Newsletter PR/Media Entertainment Opening/Closi
ng Special Events
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Newsletter
Editor Julie Stackhaus Volunteers
needed Reporters to cover every event and
session Patty Terrell Chimene is photographer
but will need more since she cannot be
everywhere at once Proofreaders familiar with
AP style of writing Newsletter layout
assistants Liaison with printer and expedite
newsletter distribution at convention
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Public Relations
Volunteers needed PR assistants
to write news releases (prior and during
convention) PR assistants to handle media
contacts (prior and during convention) PR
assistants to man the press room at convention
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Special Events
Opening Ceremony Chairman Peggy
Beabout Memorial Service Chairman ??? Closing
Ceremony/Banquet Chairman Barbara
Halstead Luncheons Chairman ??? Volunteers
needed Chairman will need volunteers to take
care of speaker and entertainment needs and
setup Chairman will need volunteers for
planning, music, decorations and final
execution Suggestions for someone to sing the
U.S. National Anthem/Swedish National Anthem
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How to Contact Us
Dar Kurtz Zonta Club of Houston
(zonta2010dar_at_gmail.com) Carolyn Phillips Zonta
Club of Houston (zonta2010carolyn_at_gmail.com) Kayle
en Kill Zonta Club of Houston
(zonta2010kayleen_at_gmail.com) Donna Dodgen Zonta
Club of Houston (zonta2010donna_at_gmail.com) Angela
Smith Zonta Club of Austin (zonta2010angela_at_gmai
l.com)
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