Presentation Skills

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Presentation Skills

• Communication Tips in 30 Slides

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Logistics

• Location of Restrooms
• Please Silence all cell Phones/Pagers/Blackberries
  /etc.
• If you must take a phone call, please step out.

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• There are three things to aim at in public
  speaking first, to get into your subject, then
  to get your subject into yourself, and lastly, to
  get your subject into the heart of your audience.
  Alexander Gregg

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Agenda

• Introductions
• Experts
• Schedule of Events
• Understand
• Research the Topic and Audience
• Draft the Presentation
• Practice
• Update as needed
• Present
• Improve your skills

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• Fiction is obliged to stick to possibilities.
  Truth isn't.
• Mark Twain

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Introductions

• Michael Vincent, MBA, CISA, PMP
• mvincent_at_humana.com
• IT Audit Manager with Humana Inc.
• 2 Children
• 3 Dogs, Several Fish
• Live on a 14 acre farm in Taylorsville, KY
• Ice Breaker
• What was your first car?

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Where can I learn even More?
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Additional Resources

• The Elements of Style
• By William Strunk Jr., E.B. White, and Roger
  Angell
• The Art of Public Speaking
• By Steven E. Lucas
• Public Speaking for Dummies
• By Malcolm Kushner

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The Speech
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• Don't use words too big for the subject. Don't
  say "infinitely" when you mean "very" otherwise
  you'll have no word left when you want to talk
  about something really infinite. C. S. Lewis

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Experts

• Everyone has an opinion
• There are many different presentation types and
  methods
• The process is less important than ensuring that
  the audience understands your topic
• Purpose of a speech Achieve your goal

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Schedule of Events

• Get the Day Planner
• Schedule the following
• Date of the Event
• Researching and Documentation
• Writing Speech and Preparing
• Practice

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Understand

• What is being requested of me?
• Logistics of the event
• Where
• Travel Plans
• Schedule Travel Times
• When
• Plan on arriving at least 30 minutes early for
  set up
• Are there other speakers? You may need to
  coordinate.
• Equipment
• LCD, Microphone, Extra Handouts, etc.
• Purpose
• What is the goal of this speech?
• Inform
• Change Minds
• Academic
• Etc.

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• Luck? I don't know anything about luck. I've
  never banked on it and I'm afraid of people who
  do. Luck to me is something else Hard work - and
  realizing what is opportunity and what isn't.
  Lucille Ball

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Research the Topic and Audience

• Grasp the Objective
• When requested to speak, be sure to make sure
  that your understanding of the topic is THEIR
  understanding of the topic.
• Research the topic thoroughly. This helps
  prepare for questions.
• Interview the inviter if necessary
• Know the audience
• Formal (First Impressions Count!)
• Informal
• Students
• Audit Committee
• Understand the Type of Speech
• Persuasive, Informative, Demonstrative,
  Commemorative, Other

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Draft the Presentation

• Outline the Major Points
• Introduction (Tell them what you are going to
  say)
• Body (Tell them)
• Conclusion (Tell them what you told them)
• Build in the Detail within each major point
• Make the presentation appropriate for the
  audience
• Not a 50 minutes presentation for what should be
  a 30 second elevator speech
• Once completed, set it down for 48 hours, then
  revisit. This helps create distance.
• Have someone else review it if appropriate.

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• I think it's the same in sports. You want to be
  good at what you're doing, then you gotta
  practice a little more. Mike Ditka

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Practice

• Use a video camera, tape yourself
• Look and Listen for distracting behavior
• Fig-leaf stance
• Pocket Paleontology
• Fly Swatting
• Switch to Decaf!
• Ummm Uhhhh
• The Intimidator!
• The Guru
• The Apologist
• Igor
• Mr. Spock
• Showing your back
• The Linebacker
• Bodily Issues (Sweat, Snot, and Snickers)

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Update as needed

• Add/remove verbiage if needed.
• Keep versions of your presentations in case you
  want to go back to something old
• Keep the visual part of the presentation easy on
  the eye. If detail is needed, hand out
  additional documentation AFTER the presentation.

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Present

• Dress Appropriately
• Gum Im a clueless idiot
• Use the restroom immediately before presenting
• Make sure you are healthy. Postpone if you are
  ill (if possible).
• Make sure your language is appropriate
• Start with a story or an appropriate joke. This
  draws in the audience.
• Let attendees know where restrooms are located
  and ensure electronic devices are stored.

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Present Continued

• Expect to be a bit nervous
• Be sure to meet with the meetings chairman so
  they know you are there.
• Check to make sure equipment works and is
  available
• Have paper copies as a backup

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Present Continued

• If you make a mistake, laugh at yourself, make
  the correction, then move forward.
• Avoid jargon.
• Avoid overuse of acronyms.
• Interject interesting information to keep your
  audience
• Money
• Wow figures (Trillion Dollars)
• Anecdotal Stories
• Take off your watch, but place it where you can
  see it. Watch your time.
• Avoid Slides like this

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Present Continued

• Animation Type 1
• Animation Type 2
• Animation Type 3
• Animation Type 4
• Animation Type 5
• Animation Type 6

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Present Continued

• Address your audience, not your shoes or the
  slides.
• Speak clearly and slowly and with appropriate
  volume
• Note If a Microphone is provided, use it.
  Sometimes presentations are recorded or off-site
  people will not be able to hear unless you speak
  through the microphone.
• End conclusively!

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Present Continued

• Answer questions as succinctly as possible. Do
  not ramble.
• If the question is beyond the scope of your
  topic, then state it.
• Watch out for the Im smarter than you
  questions. Feel free to be direct, or offer to
  meet with person after meeting. They will almost
  always not take you up on this.
• If needed, ask Why are you asking this question
• If you do not know, then be honest, then offer to
  research and follow up. Then do it!
• Repeat the question if needed (offsite audience
  or recordings)
• Watch your time. Ask chairman if time for
  questions is available.
• We have time for 1 more question
• I would love to answer that but I want to
  respect everyones time. Lets talk after we
  dismiss.

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• Forgiveness means giving up all hope for a better
  past. Lily Tomlin

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Improve your skills

• After the presentation, think about how well you
  did.
• Look for areas of improvement.
• Keep a library of presentations that you can
  use for the future along with notes of what went
  well / not well.

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