and

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and
WINDOWS Management Tools Introducing the
Management/Statistics, Reservation
Management, Graphical Room Status, and
Reservation Calendar Programs
The installation guides for all programs are
located at the end of this presentation
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Introduction
This power point presentation is built to provide
you with an overview of these Windows Management
Tools, as well as installation assistance. This
power point initially presents an overview of the
capabilities of both programs. The big deal is
the flexibility in accessing and displaying
data. The last part of this presentation will
assist you with the installation of the programs.
Both programs need to know where your program is
located and specifically be pointed to the data
files.
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Track and View your propertys activities .
With the Management/Statistics Report program you
are provided daily, month to date, and year to
date, calculations and displays for room revenue,
rooms sold (Rack and Discounted), rooms out of
service, rooms provided at comp, rooms in
service, and even your ADR and revenue per guest.
You are provided with two different
presentations one for STATISTICS and another
for REVENUE RECEIPTS. The STATISTICS is the
only presentation that provides year to date
tracking.
The program works very much like the Management
Summary built into the regular system, but with
much more display and printing flexibility. We
have also added Year to Date capabilities in 6
month windows. You can display the current year
and last year. It links to fiscal year criteria
established in your setupinn ini file.
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WINDOWS Based STATISTICS Program for InnKeeper
Starting up the program will provide this as your
start up display. The DISPLAY options are
provided on the right side of the
display. Clicking on VIEW will provide the
option to switch to the REVENUE RECEIPTS view.
Uses the same symbols as Housekeeping
Uses the same symbols as Housekeeping
Uses the same symbols as Housekeeping
Activating daily presentations is easy. Just
click on the calendar for the month and day to
view. The Report Date will reflect your Fiscal
Year start month that is setup. Default will be
standard 12 month calendar.
COMP reflects room nights accumulated by guests
who had COMP as the room rate. A zero (0) rate
will not reflect a COMP, but just a discounted
room.
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The Statistics Reporter
This presentation mode provides quarterly
statistics with the totals for each month,and the
calculations for the associated YTD. The system
enables you to select the quarters for the
current year and for the previous year.
Select the quarter to View, and Print out any
displayed quarter.
GTD No Shows reflects the number of guests who
had guaranteed reservations but were not checked
in using the CHECK IN RESERVATION mode,
cancelled, or changed to another date .
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The Statistics Reporter
This presentation mode provides day by day , and
printing, in any selected 7 day window span. The
system enables you to select whether you want to
view the current or previous year, then the
desired month and finally the week span.
Select the week to View, and Print out any
displayed 7 day span.
GTD No Shows reflects the number of guests who
had guaranteed reservations but were not checked
in using the CHECK IN RESERVATION mode,
cancelled, or changed to another date .
COMP reflects room nights accumulated by guests
who had COMP as the room rate. A zero (0) rate
will not reflect a COMP, but just a discounted
room.
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WINDOWS Tools Overview

• This section provides an overview of the tools
  built for WINDOWS stations that provide staff and
  managers with expanded functions and graphical
  displays
• Reservation Calendar
• Room Status

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Track and View your Reservations .
With the Reservation Calendar (RESVCAL) program
you are provided the capability to view and sort
reservations in a variety of graphical displays,
as well as by a variety of criteria that assist
you with the management of your Single, FIT,
Block, cancelled reservations, and even
pre-assigned rooms. You are provided with three
different presentations one as a calendar,
another as a room/date matrix, and even a
listing.
The Reservation Summary in RESVCAL works very
much like the Reservation Summary built into the
regular system, but with much more sorting
flexibility. We have also added Guest Code and
Market Code display. Each column has specific
sorting items for the reservation viewed.
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The Reservation Calendar
FITS Events Blocks Singles Overview
Sorting Options
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The Reservation Calendar
Track your SINGLES/ARRIVALS for each day
Track your EVENTS
Track your BLOCK/GROUP arrivals for each day
Track your FIT reservations
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The Reservation Calendar . with stayovers as well
Display the stayovers for every day of the
selected month. Reflects reservations only, not
guests already checked in
This days items listing exceeds the box size ..
Use the slide to view all listings
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The Reservation Calendar
The entire month is presented with all a overview
of Blocks, Singles, and Events. You select the
month and Year in the Date window.
The Block presentation shows the number of rooms
booked and the number used.
The system presents the actual number of arrivals
and events for each day.
The Events presentation helps you track events
and meeting rooms.
The Singles view lists the guests for any day
clicked on, with an expanded list available.
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The Reservation Calendar
The Reservation Calendar provides you with the
ability to quickly, and easily, change views and
the desired data to view. And clicking on a day
in the Singles view will provide you with an
expanded list of the arrivals for that day.
Here we list the arrivals for the 16th of October
Print out the calendar for all, or a selected
view, for management and distribution, for any
month.
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The Reservation Calendar . the pre-assigned
The Reservation Calendar provides you with a
graphical room/date grid for up to a year in
advance. The grid displays currently occupied
rooms, as well as pre-assigned rooms. Move the
bars on the right side and the bottom to move
through dates and rooms.
OCCUPIED
PRE-ASSIGNS
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WINDOWS Based RESERVATIONS Sorting for InnKeeper
Accessing this part of the program will provide
this as your start up display. The DISPLAY
options as Report Type and Sort Method. Clicking
on Singles or Blocks will provide the option
to switch to the desired reservation type.
Uses the same symbols as Housekeeping
Uses the same symbols as Housekeeping
Use your mouse to slide the cursor on the bottom
and slide across all of the displayed fields.
Currently the WINDOWS Reseravtion Summary only
sorts and lists single reservations for the next
999 days.
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RESERVATION Sorting Reporting
You can sort the list by all criteria listed in
the columns. The system will display the number
of reservations for the date range selected.
Slide the cursor across the viewing windows to
see all applicable data fields.
Click on the column title and the system will
sort the list the displayed list by that
criteria/data. Clicking again will do a reverse
order sort.
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WINDOWS Based RESERVATIONS Sorting for InnKeeper
Access any displayed reservation to view it, or
to USE a FIT . Double Clicking on any displayed
reservation will pop up the reservation detail.
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RESERVATION Sorting Reporting
You can select any start date and any ending date
within the next year. The program will
automatically resort based on the dates entered
when you click on Generate Summary. The system
will display the number of reservations for the
date range selected. Slide the cursor across the
viewing windows to see all applicable data fields.
The Block presentation presents data fields
associated with the Block reservations. Use this
program to track your groups with cutoff dates.
By selecting EXPIRY DATE NOT EQUAL TO START DATE
you will be able to sort and list those Blocks
where you have entered a cutoff date sooner than
than the arrival date.
Currently the WINDOWS Reseravtion Summary only
sorts and lists block reservations for the next
999 days.
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Track and View your Room Status .
With the Room Status (ROOMSTAT) program you are
provided the capability to view and sort rooms in
a variety of graphical displays, as well as by a
variety of criteria that assist you with the
management of your different toom types, as well
as the status of these rooms. You are provided
with three different presentations one as a
room graphic display, another as a pre-assigned
room/date matrix, and even various listings.
The R works very much like the Reservation
Summary built into the regular system, but with
much more sorting flexibility. We have also added
Guest Code and Market Code display. Each column
has specific sorting items for the reservation
viewed.
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The Room Status Program
Display your rooms graphically so you can view
the status, for all rooms, by status, by floor,
by building, or by type, and even by maid/cart
allocation. For TODAY, or any day of the last 31.
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The Room Status Program
The Room Status options bar provides you with the
capability to select the Groups which works via
an ini file you create to sort rooms, the View
method for graphical or list, show rooms by
Status Filter, and even by Room Type.
Here we are listing the clean and dirty rooms
The Lists provide you with the ability to print
out maid lists using sorting criteria that you
define in the RoomStat.ini file.
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The Room Status Program
List the companies staying with you by room.
Get a list for today, or for any day in the last
31.
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The Room Status Program
Select the RESERVATIONS mode in the VIEW window
to view your current occupied rooms and
pre-assigned rooms in the room/date matrix.
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This concludes the presentation on the WINDOWS
based programs associated with InnKeeper.
The Windows Management Summary
The Windows Reservation Calendar
The Windows Graphical Room Status
Now the installation guides for all programs.
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Installations
The Management/Statistics Summary and the
Reservation Summary programs need to be installed
from the CD or from the website/FTP. The
Graphical Room Status (ROOMSTAT) and the
Reservation Calendar (RESVCAL) programs can be
activated just by downloading or copying them to
your INN folder and then building a Desktop icon
for them. They all need ini file pathing and
ROOMSTAT needs a floor and/or maid cart
setup. The next few pages will walk you through
the installation of these programs. All programs
need to know where your InnKeeper program is
located and be pointed to the data files.
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Installing the Management Summary on Windows
95/98/NT/2000/XP
From the Update.500 CD Note this is not a
multi-user program, it will need to be installed
on every PC that you desire to host this Windows
program. Click on My Computer, then browse to
your CD drive. Now locate the IKRvnSumm4 folder,
click on it, then click on Keith, then Mgmt Summ
Setup. You will see a SETUP icon, double click on
it to start the install. The install wizard will
install the STATRPRT system in the Program Files
area of the PC. You may need to RESTART your
Windows system if the install wizard determines
that your system needs to be restarted to
activate some necessary files. During the
installation the system may prompt you that files
are older than existing . Keep the newest files.
Additionally, you may also be told that some
parts could not be installed . Click on
IGNORE. Following the installation, click on
START, then locate InnKeeper Reports, click on
the program extension to startup the
Management/Statistics Summary program. You will
be prompted to tell the program where the
Setupinn.ini file, and perhaps the Inndat.06D
file, are located . Browse to your INN folder
for Setupinn and INN\DATA for Inndat.06d.
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Installing STATRPRT with a Down Load from CAPAs
FTP Log into either the www.capasoftware.com or
www.ehospitalitysystems.com website and browse to
the UPDATE area. Download the STATRPRT.zip file
to a new folder called UPDATES in your current
INN folder. STATRPRT will download to this
folder. Note this is not a multi-user program,
it will need to be installed on every PC that you
desire to host this Windows program. Click on My
Computer, then browse to your INN folder. Now
locate the UPDATE folder, click on it, then click
on STATRPRT, to unzip the installation programs.
After the unzip you will see a SETUP icon in the
UPDATE folder, double click on it to start the
install. The install wizard will install the
STATRPRT system in the Program Files area of the
PC. You may need to RESTART your Windows system
if the install wizard determines that your system
needs to be restarted to activate some necessary
files. During the installation the system may
prompt you that files are older than existing .
Keep the newest files. Additionally, you may also
be told that some parts could not be installed .
Click on IGNORE. Following the installation,
click on START, then locate InnKeeper Reports,
click on the program extension to startup the
Management/Statistics Summary program. You will
be prompted to tell the program where the
Setupinn.ini file, and perhaps the Inndat.06D
file, are located . Browse to your INN folder
for Setupinn and INN\DATA for Inndat.06d.
You can copy the Program Icon from the
START/PROGRAMS area to your desktop.
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Installing the Room Status (ROOMSTAT) on
Windows 95/98/NT/2000/XP
From the Update.500 CD Note this is not a
multi-user program, it will need to be installed
on every PC that you desire to host this Windows
program. Click on My Computer, then browse to
your CD drive. Now locate the RoomStat folder,
click on it, then copy the RoomStat icon with the
bunk bed symbol, and the RoomStat configuration
file to your INN folder. Following the
installation of these files in your INN folder,
you will need to create an ICON on your desktop.
Right Click on a blank area of the desktop,
select new shortcut, browse to ROOMSTAT.exe in
the INN folder. YOU NOW HAVE A DESKTOP
SHORTCUT. The ROOMSTAT ini file enables each
property to customize the ROOMSTAT to reflect
their propertys layout and to facilitate maid
worksheets by Maid name or Maid cart number,
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the location for the data, innkeeper keeps it
in the data directory that is directly below
the innkeeper directory dataPaThh\inn\data data
pathf\vb\roomstat\data floors. start with
floor, any text between floor and the sign
will be used as the name in the dropdown
box floor3rdAAAAA-ZZZZZ floor1st100-199,CDEF flo
or2nd200-299 indicates should doublespace
printout. remove to remove. doublelinesure
how many seconds(approximate) till automaticaly
refreshes refreshRate900 15 minutes
Setting up your Room Status program .
1

• Browse to the ROOMSTAT.INI file in the INN
  folder, then double click on it to open it with
  NOTEPAD so that you can configure it for your
  property.
• Ensure the path reflects your system
• Enter the floor configurations that reflect
  what you want to display and print

1
2
You can establish floor configurations to sort
floors, maid carts, rooms by maids, buildings,
suites, etc. You can define ranges (100-150),
individual rooms (123,222,333), and you can use
room names or mix letters and numbers
(120A,150B). Numerical and Alpha rooms will be
sorted accordingly.
If your various PCs are using different paths to
the INN system, you will need to install the
program in a local folder with roomstat.ini so
that you can run the programs on these PCs.
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Installing the Reservation Calendar (RESVCAL)
on Windows 95/98/NT/2000/XP
From the Update.500 CD Note this is not a
multi-user program, it will need to be installed
on every PC that you desire to host this Windows
program. Click on My Computer, then browse to
your CD drive. Now locate the Resvcal folder,
click on it, then copy the Resvcal icon with the
calendar symbol to your INN folder. Following
the installation of these files in your INN
folder, you will need to create an ICON on your
desktop. Right Click on a blank area of the
desktop, select new shortcut, browse to
RESVCAL.exe in the INN folder. YOU NOW HAVE A
DESKTOP SHORTCUT. The setupinn ini file enables
you to ensure that the RESVCAL knows where the
INN data is located,
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Setting up your Reservation Calendar .
General Operational Parameters
DataPathD\inn\data the
directory holding the Windows version
management summary and
reservations
summary data files. Guests2
Max no. of guests allowed in a room
before extra
person charge becomes effective. Local Printer
i\inn\data Path to local printer
file(s). Registration Card offset 2
of blank lines to print in between
registration cards.
DataPath must be activated (remove the if
present) and DataPath must reflect the path to
the Inn Data location for every PC it is
installed on.
If your various PCs are using different paths to
the INN system, you will need to install the
program in a local folder with setupinn.ini so
that you can run the programs on these PCs.