Sandcastle Team Information Session

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Sandcastle Team Information Session
Agenda
600-620 Introductions/Leap Background
Information Julie McDonald, Executive
Director julie_at_leaparts.org 620 - 7p Panel
Discussion Topics Sandcastle to do list for
forming a team and stories from the classroom
Catherine Howley, Tom Eliot Fisch/Leap Teaching
Artist Leadership/Networking Benefits to
participation Michael Ma, CAC Real
Estate Fundraising Samee Sheikh, Walker
Warner Architects Kim Teevan, Sandcastle
Event Producer Team Motivation/Partnering with
a School Sylvester Kwofie, McCarthy Building
Companies Logistics for the Day of Sandcastle
Contest Katelyn Braithwaite, NBBJ 7 715
p Question and Answer 730 Networking
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What is Leap?

• Where Leap began
• What Leaps Teaching Artists do in- school
  programs in music, dance, theatre, creative
  writing, visual arts, and architecture.
• The arts teach children skills essential for
  success in school and in life
• Creativity
• Critical thinking and cognitive skills
• Setting goals, experimenting, problem solving and
  learning from mistakes
• Learning to work collaboratively
• Acknowledging diversity and differing viewpoints

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Sandcastle Contest

• History 29 years!
• Impact on Leap approx. 85 of event proceeds
  directly benefit Leaps programs (remainder are
  event production costs) making it possible for
  Leap to serve over 8,000 students in 40 schools!
• Leaps goal for the 2012 Sandcastle Contest
  225,000
• Castles to Classes (www.leaparts.org)

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To Do list for forming a team

1. Register with Leap
2. Assemble core group and build team
3. Team Kickoff Meeting (see Agenda in Appendix A)
4. Establish leadership, champions and/or
   sub-committees
5. Align tasks and interests
6. Team Coordination meetings
7. Ask Leap for help, advice, templates, and
   training
8. School visit(s) Sandcastle Design
9. Final Coordination and Preparation
10. Sandcastle Contest!

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Leadership, Networking and Benefits

• Team Leadership
• Embracing the Leadership opportunity
• Demonstrate skills to employer
• Assess skills of employee
• Improve skills by experience
• High level networking
• Leadership transition is necessary and healthy
• Team Participation
• Networking in a goal-oriented activity
• Project based experience and teambuilding
• Service to the community, education, and arts
• Creative expression
• Explore your professional abilities
• Design and Build something!

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Networking / Relationship Building

• From Sand to Cement....
• The Value in your Network
• Leveraging your Network for success
• Being more effective in Networking
• Expanding your network
• Building connections / long term relationship

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Tips for successful fundraising

• Educate yourself about Leap and the value of arts
  education!
• Set fundraising target
• Minimum of 2,500 to participate
• Average from 2011 8,600
• Top 3 fundraising teams in 2011
• Butler Armsden/DjeauPoage/ GFDS -over 37K!
• SmithGroup/HerreroBoldt/
• Degenkolb over 28K
• Dome Construction/RMW-over 12K
• Brainstorm names or companies that work with your
  firm for potential team partners
• Send solicitation letters to individuals
• FOLLOW UP FOLLOW UP- FOLLOW UP
• Send thank you cards with a photo of the event
  and event program with their ad in it

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Team Motivation

• Passion for arts education and investing in your
  communitys future!
• Delegate and use the talents of others
• Have consistent team meetings
• Get involved and spread the word!

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Team Motivation Kickoff Meeting Agenda

• Suggested Agenda Topics
• Team Leadership
• School
• Fundraising
• Event T-Shirts and Site Sign
• Team Program Ads
• Sandcastle Design
• Beach Lunch
• Beach Supplies
• Green Monster
• Champions and Sub-Committees

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Partnering with a school

• How to find a school
• Contact Leap for list of available schools
• School contacts Principal, Arts Coordinator,
  Teacher, PTA
• How to describe the event
• No cost to participate for students or families
• Separate from Leap residency programs
• Implements creativity, teamwork, project skills
• Commitment
• 15-30 students (single class or mix)
• 1-2 pre-event 1-hour sessions with Team
• Transportation to attend event 930a-4pm
• Timeline
• Contact school by early September
• 1st meeting late September introduce,
  brainstorm, sketch, model, handout release
• 2nd meeting first week of October collect
  release, finalize design, discuss logistics, hype!

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Guidelines for the Classroom

• When/where August 11, 6-8 PM at The Design
  Partnership, 1412 Van Ness Ave., SF
• Presenters Fatimah Guienze, Leap Teaching
  Artist, Lorie Hammond, Professor of Education,
  CSU Sacramento
• Purpose
• Simulate and reflect upon your classroom visit
• Increase your strategies and confidence in
  planning a project with a group of kids
• Learn hands-on techniques for your classroom
  visit, including sketching, 3-D modeling,
  sharing ideas, small group discussion, voting on
  a design and reflection
• Enrich the experience for the kids involved

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Day of the Event

• What to coordinate in advance
• Team T-shirts (Optional)
• Youth and adult sizes
• Bring 3 extra shirts to donate for Leap sale, if
  possible
• Site sign (Required)
• Team logos, sketch/graphic/model of your castle
  design, wind/fog/child-proof design and display
  system
• Water Guard (Required)
• Designate a responsible adult(s) to monitor
  water line
• Green Monster (Required)
• A well prepared champion to manage compostables,
  recyclables and garbage clean beach!
• Lunch options for adults and kids
• Bulk snacks, prepared platters, delivered pizzas,
  on-site barbeque, bag lunches, lunch trucks
• Dont forget drinks and ice especially water!

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Day of the Event
Logistics

• What Leap provides for teams
• 20 by 20 plot of sand assigned to your team
• Team check-in and limited parking
• Printed event programs and beach maps
• Bathrooms and hand-washing stations
• Trash, recycling and compost bins
• First aid support
• Event photography
• MCs and Judges
• Coffee, water and light snacks for sale
• Team t-shirts for sale
• Awards to each team and school
• Additional Event Activities
• Community castle Drop-in sandcastle building
  activity
• Art making activity for children and families
• Musical and Theatrical performances by Leap
  Artists

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What to bringPersonnelChildren Adults 11
ratio is most productive20 to 120 participants
is feasibleFamilies are welcome on the
beach!EquipmentNO LARGE WOOD FORMSRakes,
large flat-head and spade shovels, compaction
aids5 gallon and smaller bucketsSmall trowels,
molds, shaping and finishing toolsWater
sprayersShade canopy and table(s)Masking tape
and markers Ladder (optional)
Day of the Event
Logistics
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Day of the Event Sample Site Signs
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Day of the Event Sample T-Shirts
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Day of the Event Judging

• Awards
• Top Fundraising Team
• Best in Show
• Participation of kids
• Sandcraft
• Originality
• Imagination
• Integration of theme
• Team work
• Site Sign
• T-Shirt
• Judges will also designate unique awards each
  year inspired by the castles.
• Such as Most Unrelated to the Theme, etc.

Best in Show , 2011
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Best Water Engineering
Day of the Event Judging
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Mark your calendar!
When and Where

• Guidelines for the Classroom for Sandcastle teams
• When August 8th , 6 -8 pm, at the Design
  Partnership
• Learn how to successfully team with your school
  and create a positive impact
• Sandcastle Building 101
• When Saturday, September 22nd, from 10am 12pm
• Where Ocean Beach near Cliff House
• Learn some tips and tricks. Free of charge and
  open to all.
• Pre-Event Party for teams and sponsors
• When October 2nd, 6 8 pm at NBBJ
• Meet the other Sandcastle teams. Drinks, food,
  merriment, and raffle prizes.
• 29th Annual Sandcastle Contest
• When Saturday, October 20th, 2012, 10am - 4pm
  (Teams arrive by 9 am).
• Where Ocean Beach near Cliff House (Great
  Highway and Balboa Ave.)
• Post-Party/Awards Ceremony for teams and sponsors
• When TBD (early November)