Briefing on the Annual Report:

1

• Briefing on the Annual Report
• Select Committee on Education and Recreation
• by the
• DDG Mr Themba Wakashe
• 05 September 2007

2
Outline of the Presentation

• Purpose of the presentation
• Vision and mission
• Outline of the focus areas
• Conclusion

3
Purpose of the presentation

• This presentation provides a summary of the
  Annual Report of the Arts and Culture department
  for the period 01 April 2005 March 2006

4
Vision and mission

• The aim of the Department is to develop and
  preserve South African culture to ensure social
  cohesion and nation-building.
• This includes amongst other things
• the promotion of linguistic diversity in the
  country
• using arts and culture to promote social and
  economic development as well as
• the preservation and conservation of heritage.

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The depts activities are divided into six
programmes namely

• Administration
• Arts and Culture in Society
• National Language Services
• Cultural Development and International
  Co-operation
• Heritage Promotion
• National Archives, Records, Meta-Information and
  Heraldic Services

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Highlights-AdministrationSupport to Arts and
Culture Institutions

• The department assists its public institutions.
  The following are the outputs for 2005/2006
• 76 of public entities have good and effective
  governance in terms of the PFMA and have received
  unqualified Audit Reports.
• Transfers to public entities represents 60 of
  the depts budget. In promoting good governance
  95 of strategic plans and reports were submitted
  on time in the same period.

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Highlights-AdministrationcontinuedArts and
Culture Policy Review

• The purpose of the Policy Review is to review the
  policy objectives and legislation to ensure
  coherence with current government priorities
• Four consultative forums were held during the
  period under review. The forums were between the
  following stakeholders i.e. national and
  provincial government as well as public
  institutions.
• This process culminated in a Policy Review
  Workshop.

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Highlights Arts and Culture in Society

• Spearheaded the development and piloted arts and
  culture education and training models aimed at
  General and Education and Training phase. Funding
  was provided through the SA/Flemish bi-lateral.
• Capacity building programme for 30 subject
  advisors was rolled out whilst 50 Arts and
  Culture Learning Area educators received formal
  qualification in ACE Arts and Culture programme
  in Gauteng.
• It promoted arts as a viable economic vehicle for
  those who are on the margins of society like
  prisoners youth women and the disabled. The
  following campaigns have been launched namely
  Arts in Prison Project Mosadi wa Konokono
  National Youth Expressions Campaign etc.
• Engaged government, civil society partners (like
  NRLF, NYC etc) and tertiary institutions to
  promote social cohesion and nation building.

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Highlights Arts and Culture in
Society.continued

• Celebrations of the International Day of the
  Disabled was held in North West Province. The DAC
  also provided support to the Design Indaba and
  People Alleviating Poverty (PAP) project,
  specialising in jewellery making, paper products
  and sewing. The African Decade song composed and
  developed by Babsy Mlangeni was profiled.

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Highlights National Language Services

• The TISSA Project created 67 new jobs for
  professionals, that is 39 interpreters (36
  Blacks 2 Coloured 22 males 17 females and 13
  disabled). The Project employed 83, 6 black
  persons and 89, 6 PDI 28 of these are disabled
  persons 50, 7 male and 49, 3 female.
• Language Research and Development Centres were
  established, one for each of the official African
  Languages. 27 people have been employed, 14
  females and 13 males. All of them are African. Of
  7 centre managers already employed, 3 are African
  females and 4 are African males of 6
  coordinators (middle managers) 3 are females (all
  are African).
• The DAC continued with development and promotion
  of literature in the previously disadvantaged
  languages of South Africa. Awards to 44 writers
  writing in all 11 official languages of SA were
  given in recognition of outstanding works of
  literature.

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Highlights National Language Services.continued

• Bursaries were awarded to over 80 students
  pursuing studies in African languages in the
  fields of human language technologies,
  translation and editing, terminology management,
  language planning and interpreting.
• To facilitate the development of spellcheckers,
  and to develop telephone-based and other
  text-based HLT applications. The HLT Unit has
  been established.

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Highlights Cultural Development, International
Relations and Investing in Culture

• The National Film and Video Foundation (was
  allocated R34, 720 million) The highlight for the
  sector was the nomination and winning of various
  international awards by local movies Tsotsi won
  a Grammy Award for Best foreign Language film.
  Zulu love letter won the best actress (Pamela
  Nomvete) and the European Awards whilst Max and
  Mona won the best feature film.
• It has provided support for emerging writers
  through the Xihlovo xa Vutivi Project. Published
  21 books including Words Gone Two Soon A Tribute
  to Phaswane Mpe and K. Sello Duiker, an anthology
  to which over fifty South African writers
  contributed.
• The DAC used the Visual Arts Network South Africa
  National conference as an opportunity to liaise
  with the visual arts community to establish a
  working relationship. It has also sponsored
  events like èKapa sessions by Cape Africa on the
  visual arts in Africa and the diaspora the Ciu
  Ning about the Rivonia Trial at the Apartheid
  Museum.

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Highlights Cultural Development, International
Relations and Investing in Culture.continued

• The development of a policy for the Design sector
  that includes an audit of the sector needs
  analysis has commenced. A project for the design
  developmental workshops has been piloted in 4
  provinces (Gauteng Free State Kwazulu-Natal and
  Western Cape) and aims to come up with
  interventions to address the 2nd economy. It
  hosted the 2nd annual Arts and Culture Design
  Seminar at the Fashion Week.
• The DAC hosted the African Film Summit and
  brought film representatives from across the
  continent as a program creating a shared vision
  for the sector within the continent and promoting
  NEPAD Cultural Industries objectives.
• The DAC has managed successful interaction with
  SADC Ministers of Culture through the Colloquium
  of Ministers of Culture in the SADC region. The
  highlight was the establishment of the Forum of
  Directors-Generals of Culture in the SADC Region
  as a platform to implement the decisions and
  Projects approved by the Ministers of Culture.

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Highlights Cultural Development, International
Relations and Investing in Culture.continued

• The relationship with the Swedish has been
  successfully strengthened and developed through
  the funding of 23 joint projects. These focus on
  a transfer of skills and capacity building for
  some local organisations and communities through
  workshops and conferences.
• Supports the implementation of Provincial Growth
  Development Strategy (PGDS), Integrated
  Development Plan (IDP), ISRDP/URP in poverty
  nodes and provincial priority areas. This support
  extended to government programmes in line with
  the EPWP and ASGI-SA. Funding for projects was
  provided to ensure alignment with national
  targets especially the involvement of at least
  women (60), youth (30) and disabled people (2)
  within job creation initiatives directly
  benefiting the community.

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Highlights Cultural Development, International
Relations and Investing in Culture.continued

• Through this programme 1 612 job opportunities
  have been afforded to beneficiaries of which, 68
  are women, 43 youth and 8.2 disabled. A
  total of 196 154 of person days of work was
  afforded to beneficiaries of which 44 526 were
  training days. 120 permanent jobs created and 100
  learners benefited from learnerships and skills
  programme.
• A partnership has been developed with the MAPPP
  SETA and Dept of Labour for provision of
  accredited training through learnerships and
  skills programme that supported the
  implementation of the exit strategy through an
  increased skills base for subsequent increase in
  employability of beneficiaries.
• This programme supported projects that used raw
  materials to ensure that the resources are
  eco-friendly and utilize environmentally
  sustainable harvesting or utilization patterns
  (the Griquatown Open Cast Mine and Kalgold Mine
  support Kgatlane Cultural Tourism Project in
  Griquastad in the Northern Cape).

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Highlights - Heritage Promotion

• The Heritage Day 2005 Celebration was held in
  Taung, North West and included a speech by the
  President as well the viewing and tasting of
  different types of indigenous foods from North
  West, Limpopo, Eastern Cape, Kwazulu-Natal and
  Boerekos.
• This programme provided financial assistance to
  the Zindala Zombili National Traditional Dance
  and Music Competitions hosted by the African
  Heritage Trust. Zindala Zombili is a series of
  regional, provincial and national dance and music
  festivals. The National Festival celebrates the
  culmination of five months of regional and
  provincial competitions.
• The partnership with the universities of Venda,
  Fort Hare and Zululand continues. Its mandate is
  to collect, preserve and promote indigenous music
  and oral history including the improvement of
  indigenous music instruments. Upon completion, a
  consolidated report of the findings will be
  published.

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Highlights Heritage Promotion.continued

• The past year saw the SAGNC recommending the
  standardization of some geographical feature and
  mostly the correction of spelling for a number of
  geographical features in the Eastern Cape in
  particular e.g. Bisho to Bhisho, Dutywa to
  Idutywa, Mtata to Mthatha etc.
• The 29th Session of the World Heritage Committee
  took place at the International Convention Centre
  in Durban. The highlight of the meeting for South
  Africa were Inscription of the Vredefort Dome on
  the World Heritage List Inscription of the Taung
  Fossil site as part of the Cradle of HumanKind
  site already listed and the endorsement of the
  African Position Paper and the endorsement of the
  establishment of the African World Heritage Fund.
• The National audit of art works is being
  conducted by the SAHRA. Its a two-phased
  project. The first phase identifies state
  custodians of heritage resources, reviews the
  nature of their collections and inventories, as
  well as the skills base within the organisation
  responsible and reviews international heritage
  inventory systems in terms of technology, data
  recording standards and usability. The second
  phase comprises the development of a database
  system and the audit roll-out.

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Highlights Heritage Promotion

• The Stone for Peace Association of Japan handed
  over the Stone for Peace to the Government of
  South Africa on 18 February 2006 at the Nelson
  Mandela Museum in Qunu, The Stone for Peace is a
  peace symbol handed over to Governments in an
  effort to promote peace.
• The DAC has started the process for the
  ratification of three UNESCO conventions and one
  protocol. The conventions are the convention on
  the protection of underwater cultural heritage
  the convention for the safeguarding of intangible
  cultural heritage the UNIDROIT convention of
  1995 The Hague convention of 1954 for the
  protection of cultural property in the event of
  armed conflict (26 March 1999).
• The second Annual Albert Luthuli Memorial Lecture
  took place at the University of KwaZulu-Natal on
  18 October 2005. Former President of Zambia K
  Kaunda, was the keynote speaker. A museum in
  Albert Luthulis honour was unveiled in
  Kwa-Dukuza in the Kwa-Zulu Natal.

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National Archives, Records, Meta-Information and
Heraldic Services

• A project to renovate certain areas in the
  National Archives building was launched. The
  targeted areas include the Library, Reading Room,
  Sensitive Records Reading Room and the loading
  zone. This is expected to improve service
  delivery and security.
• All records at the National Archives pertaining
  to Namibia before independence were repatriated
  to Namibia the final batch was sent to Namibia on
  10 June 2005.
• In partnership with the SABC and Media Orbes the
  Career Expo project was done in all provinces. It
  reached 1200 schools and covered 223 040
  learners.
• Pilgrims Rest Poverty Alleviation Project-The
  project received two grants (total R250 000) from
  the Poverty Alleviation Program of the DAC.
  Purpose of the project was to create order and
  implement proper preservation standards for the
  Pilgrims Rest Museum Archives.

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National Archives, Records, Meta-Information and
Heraldic Services.continued

• Renovation of the Conservation Laboratory.
• Phumani Paper Project- the Archive Paper and
  Products Project is a poverty relief project that
  aims to service the heritage sector by developing
  (in partnership with the NARS) appropriate
  archival paper, board and products.
• Mali project- five trainees from Mali have been
  to South Africa for their second phase training
  under the guidance of the NARS.
• National Oral History Conference was hosted by
  the National Archives in Birchwood Johannesburg
  in October 2005 where practitioners from all over
  the country gathered and elected an executive
  committee.
• Compiled and published the second edition of A
  Directory of Archival Repositories in South
  Africa.

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National Archives, Records, Meta-Information and
Heraldic Services.continued

• DAC Consultative Workshop on the Review of
  National Library and Information Service (LIS),
  Archives, and Heraldry Legislation was held.
• Reconstitution of Legal Deposit Committee and
  appointment of new members was done, December
  2005.
• Designation by DAC Minister, as of 1 February
  2006, of the Phuthaditjhaba Public Library as
  Official Publications Depository under the Legal
  Deposit Act, 1997.
• Reconstitution of the National Council for
  Library and Information Services (NCLIS) was
  finalised.

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Programme Performance
Programme Main Appropriation R000 Adjusted Appropriation R000 Actual Amount Spend R000 Over/Under Expenditure R000
1. Administration 51,699 71,558 71,548 10
2. Arts and Culture Society 197,944 194,894 194,716 178
3. National Language Service 67,757 58,870 58,549 21
4. Cultural Development, International Development and Investing in culture 165,995 159,843 159,763 80
5. Heritage Promotion 526,564 548,595 536.893 11,702
6. National Archives, Records, Meta- Information and Heraldic Services 72,740 75,184 75,180 4
Total 1,082,699 1,108,944 1,096,949 11,995
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Programme Performancecontinued
The surplus relates to 1,08 of actual
expenditure against the voted funds for the
2005/2006 financial year. The majority of this
underspending is due to ongoing capital works
projects linked to the Public Entities.
(R10,493,363.42).
The details of the surplus are as
follows R000 Current expenditure
296 Capital Works projects in process
10,493 Transfer payments Khoi San
Project 1,171 Ad hoc transfer -
second payments 35 Total
11,995
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Actual Expenditure
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Report of the Auditor General

• Unqualified Audit Report.
• Emphasis of Matter
• 1. Inadequate asset management
• -Asset descriptions/barcodes were incorrectly
  
• recorded in the asset register
• - Asset locations in the asset register is
• incomplete/inaccurate
• - Research expenditure, professional fees
  and storage
• costs are captured in the asset register
• - Assets physically identified cannot be
  located on the
• asset register.

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Report of the Auditor-General (Continue)

• 2. Supply chain management (SCM)
• The required number of quotations were not
  always
• obtained
• Irregular expenditure of R3,351,308 which is
  disclosed in note 21 to the annual financial
  statements was incurred as no formal agreement
  exist between DAC and the service provider and
  no proper procurement process was followed
• Evidence pertaining to monitoring and evaluating
  of contracts, which is a pre-requisite for
  approval of payment, could not be submitted for
  audit purposes.

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Report of the Auditor-General (Continue)
3. Validity of non-financial performance
information could not be verified -
The department does not have a proper policy and
procedure framework to manage the
process to finalise their performance
information as it was not submitted for
audit purposes. (No quarterly reports
for the period ended 31 December 2005 and 31
March 2006 could be submitted for audit
purposes).
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Conclusion

• The legislative mandate of the department is
  broad, covering a range of institutions and
  legislation. The primary legislative mandate of
  the Department comes from sections 16 and 30 of
  the constitution. Activities of the department
  are geared towards promoting these objectives.
  However in pursuit of these objectives the
  department encounters the following challenges
• Policy and Legislation Limitations
• Human Capacity Limitations
• Monitoring and evaluation and research
• Integrated planning in the department
• Budget reduction