HIPAA Compliance

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Keeping Patient Information Safe

• Businesses and organizations that work in the
  healthcare sector have a lot of responsibilities.
  Not only do their decisions affect the health of
  many people on a daily basis, they are also
  responsible for sharing, storing, and securing
  large amounts of customer and patient-sensitive
  medical data.

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Healthcare Law

• Failing to keep track of and protect sensitive
  medical information doesn't just damage an
  institution's image with the public it can also
  be a violation of federal and state laws,
  resulting in serious legal trouble for businesses
  and individuals alike.
• In particular, the use and distribution of
  private medical information is governed by HIPAA,
  or Health Insurance Portability and
  Accountability Act.

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HIPAA

• HIPAA is designed to protect patients'
  identifiable medical information, while also
  allowing for that information to be shared
  between institutions that need the information
  for healthcare and other important purposes.
• In other words, HIPAA's purpose is to allow
  doctors, insurance companies, government
  agencies, etc. to share and access an
  individuals medical information as needed, while
  also protecting the individuals right to privacy
  and medical confidentiality as much as possible.

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HIPAA Compliance

• Any organization that meets HIPAA's criteria for
  being a "covered entity" must comply with HIPAA's
  rules and regulations. The exact classifications
  of what is and isn't a covered entity can be
  complex, but in general it includes
• Health insurance companies
• HMOs
• Company health plans
• Government healthcare programs
• Health information processing companies and
  clearinghouses
• Doctors
• Pharmacies
• Nursing homes
• HIPAA regulations also extend to any business
  associates of covered entities that also handle
  or have access to medical information.

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HIPAA Document Management

• Like most federal regulations, HIPAAs many rules
  are complex and often confusing, and keeping
  track of how to follow all of them can be
  incredibly frustrating and time consuming. For
  some smaller organizations especially, keeping up
  with HIPAA compliance can be overwhelming.
• Thankfully, there are document management
  software solutions to help businesses and
  organizations stay HIPAA compliant.

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SmartSearch

• SmartSearch Document Management is a program
  designed to make institutions HIPAA compliant
  quickly and effortlessly. SmartSearch
  automatically meets all HIPAA document management
  and security guidelines, and gives users the
  tools to store, share, and destroy information in
  a secure manner.

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SmartSearch Security Features

• SmartSearch's security system meets all HIPAA
  guidelines, and includes such features as
• Unique user identification
• Full administrative control over access levels
• Quick and easy image redaction
• Scheduled destruction of information at the end
  of its lifecycle
• And more

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More SmartSearch Features

• Some of the other features of SmartSearch
  include
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• Document views and edits tracking
• Automatic removal of sensitive data
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• Thanks to document management software like
  SmartSearch, being HIPAA compliant is within the
  reach of every healthcare organization, no matter
  how big or small. By making patients' information
  more secure while also allowing it to be accessed
  even more quickly and efficiently than before,
  document management systems are improving the
  healthcare industry for institutions and
  individuals alike.

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• 203.789.0889
• http//www.square-9.com
• Since 2001, Square 9 Softworks has been
  developing highly intuitive, award-winning
  document management software. By helping
  businesses automate all their paperwork
  processes, Square 9 makes business more
  efficient.