Overview good standing FL TX 608

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KAB Board Training Howard Cobbs Community
Development Coordinator Keep Tennessee Beautiful
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Since 1953, engaging individuals to take greater
responsibility for improving their community
environments.
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Keep America Beautiful, Inc.
Our Mission

• Engaging Individuals to Take Greater
  Responsibility for Improving Their Community
  Environments

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Focus Areas
KAB Addresses Threshold Issues to Quality of
Life

• Litter prevention
• Waste reduction recycling
• Beautification

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Guiding Principles
How Does KAB Effect Community Improvement?

• Individual responsibility
• Education
• Partnerships citizens, businesses government
• Volunteerism

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KAB Since 1953
Return on Investment

• 12 in Community Benefits for Every Dollar
  Invested by Local Government

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Education
Litter is The Place to Begin

• Other Issues
• Reduce, Reuse, Recycle
• Community Improvement

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Education
The Seven Sources of Litter

• Commercial refuse sources, including
  dumpsters
• Household trash handling
• Construction/demolition sites
• Uncovered vehicles
• Loading docks
• Motorists
• Pedestrians

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Education
Reasons People Litter

• Where they feel no sense of ownership for the
  property
• Where someone else will clean up after them
• Where litter has already accumulated

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Keep America Beautiful, Inc.
Our History
1967 Lady Bird Johnson Lassie

• 1953 National Cleanliness Ethic

1960s Susie Spotless
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Keep America Beautiful, Inc.
Our History

• 1970s Iron Eyes
• The Crying Indian

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The KAB Network
gt600 Organizations Touching Thousands of
Communities from Coast to Coast

• 22 statewide affiliates
• 200 countywide affiliates
• 337 cities, towns municipalities
• 400 Great American Cleanup participating
  organizations

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The KAB System
Consistent Methodology is the Key to Success

• Get the facts
• Involve the entire community
• Plan systematically
• Focus on results
• Provide positive reinforcement

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The KAB System
Pressure Points for Change

• Education
• Technology
• Ordinances
• Enforcement

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The KAB Network
Why Do Affiliates Join KAB?

• Self determination
• Proven tools and methods
• Strength of the network
• Training networking
• National credibility
• Exceptional tools and programs

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The KAB Network
Why Do Affiliates Join KAB?

• Grant opportunities
• National Awards program
• Conferences
• Websites
• Turn-key materials

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KAB Tools and Programs
Cigarette Litter Prevention Program

• 2006 roll-out
• AVERAGE 46 reduction in cigarette butt litter
• 7 programs in Tennessee

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• Teen-targeted educational program
• www.graffitihurts.org
• National awards program

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KAB Tools and Programs
Educational Tools Curriculum

• Waste in Place curriculum
• Clean Sweep U.S.A.

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KAB Tools - www.kab.org
Beautify and Improve Communities
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KAB Tools - www.kab.org
More Web-Based Tools
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KAB Tools and Programs
Great American Cleanup

• 30,000 events in 15,000 communities
• 2.2 million volunteers

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KAB Tools and Programs
Training, Conferences and Networking

• KAB National Conference
• KAB Webinars - monthly
• KAB Online Affiliate Forums (ongoing dialogue)
• Other networking opportunities

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Washington, DC
Training, Conferences and Networking

• December 3-6
• National awards
• Presidents Circle Luncheon

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Improved Quality of Life
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Celebrating 25 Years Of Service To The Citizens
Of Tennessee 1983 - 2008
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Part of the KAB Network

• 565 national affiliates serving 16,000
  communities
• www.KAB.org

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Keep Tennessee Beautiful
Official Keep America Beautiful state office and
liaison to 25 KAB certified affiliates

Goal To implement statewide programs through
volunteer actions, public education and awareness
to the other 70 counties
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Keep Tennessee Beautiful Mission
To educate and rally Tennesseans to take greater
responsibility for improving their community
environments.
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Keep Tennessee Beautiful Focus
Litter Prevention Beautification and community
enhancement Reducing impact of waste
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Our results for 2008

• 1.5 million Tennesseans
• participated in activities, workshops, cleanups
  and litter-free events.

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Tennessee is the first state in America to have
every county (all 95 of them)
participate. 100 in 2007 100 in 2008
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(No Transcript)
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Good Standing

• Demonstrates the Keep America Beautiful mission
  and vision through compliance with the KAB
  Program Options which are
• Litter prevention
• Beautification
• Waste reduction

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Good Standing

• Has an active Board of Directors or Advisory
  Council that meets regularly and is responsible
  for
• Ensuring the relevance of the organizations
  mission
• Programs and activities that follow mission
• Adequate resources are available to fulfill the
  mission
• Legal and ethical integrity and accountability
• Employment and support of an executive
  director/coordinator
• Enhance public image and assess Board performance
  and recruitment

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Good Standing

• Submits two reports to the national office
  annually with notification of completion to their
  state affiliate (where applicable). The reports
  are the Semi-Annual Report, and the Annual Report
  which includes the General Survey, KAB Litter
  Index, Cost/Benefit Analysis and Program Options.

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Good Standing

• Current with their annual Network Service Fee.

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Good Standing

• Network Service Fees (NSF) are
• Population Annual Network Service Fee  
• 0 - 7,500  50
• 7,501 - 15,000 100
• 15,001 - 30,000 150
• 30,001 - 50,000 200
• 50,001 - 75,000 250
• 75,001 - 150,000 300
• 150,001 - 500,000 350
• 500,000 - 1 million 400
• Over 1 million 500

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Good Standing

• Attends 6 hours of training on an annual basis
  that is offered by KAB national or state
  affiliate.

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Good Standing

• Has an active executive director/ coordinator.

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Good Standing

• Keep America Beautiful affiliates that meet all
  good standing receive the Presidents Circle
  Award at KAB National Conference.
• Additionally, affiliates in good standing are
  eligible for special projects, grants, and
  Affiliate Awards.

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Ten Roles and Responsibilities
The following slides contain information from
Board Source www.boardsource.com
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3 Hats Board Members Wear
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• Governance Hat Worn only when
  the full board meets, proper notice has been
  given a quorum is present.

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• Implementation Hat
• Worn only when the board gives 1 or more board
  members authority to implement a board policy.

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• Volunteer Hat Worn at all other
  times, when board members are involved with
  organizational activities as volunteers.

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Trends for Boards

• Current events make accountability even more of
  an issue.
• Boards are fiduciaries and stand in a special
  relationship of legal trust to others.
• Answer to members and governmental agencies that
  regulate and/or monitor their work.

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Legal Responsibilities

• Under well-established principles of non-profit
  corporation law, a board member must meet certain
  standards of conduct and attention in carrying
  out his or her responsibilities to the
  organization. These standards are usually
  described as duty of care, loyalty, and obedience.

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Three Duties

• Duty of Care
• Being diligent and acting prudently as a
  director, overseeing the affairs of the agency.
• The duty is that which a person of ordinary
  prudence would reasonably be expected to act
  under similar circumstances.

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Three Duties

• Duty of Loyalty
• Acting in good faith and not allowing personal
  interests to override responsibility as a
  director.

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Three Duties

• Duty of Obedience
• Requires board members to be faithful to the
  mission and the laws that govern board activities.

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Ten Basic Responsibilities of Nonprofit Boards

• Checklist How is Your
• KAB Board Doing?

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• Determine the organizations mission and
  purpose(s) and review annually.
• Do you know the mission of your organization?
• Does your mission articulate
• What your organization does?
• Why your organization does what it does?
• Who your organization serves?
• Do you review your mission regularly?

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• Select the director/coordinator and provide
  her/him with a comprehensive job description.
• Does your board have a process in place for
  hiring a director/coordinator?
• Does your organization create a positive working
  environment for the director?

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• Support the director and review his/her
  performance annually and provide salary review
  annually.
• Do you offer constructive and frequent feedback
  to your director?
• Do you introduce her/him to other community
  leaders and organizations?

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• Do you formally review the work of the executive
  director at least annually?
• Is the annual review process already in place and
  is it based on mutually agreed upon goals and
  objectives of the organization?

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• Ensure effective organizational planning
• How are your board members involved in the
  planning of your organizations
  programs/projects?
• Are all the programs/projects activities of your
  organization mission-focused?

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• Ensure adequate resources.
• Does your board take the primary responsibility
  of providing adequate resources for the
  organization?
• Does your board set fund-raising targets goals?

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• Do each of you as Board Members, make an annual
  gift to the organization (via a membership,
  etc.)?
• Does your board ensure the organizations current
  revenues are stable sustainable?
• How much assistance does the Board provide to
  your director in submission of grants, or in the
  preparation of other financial reports?

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• Manage resources effectively
• Does your board exercise its responsibility to
  develop and approve the annual budget?
• Do you receive regular monthly or quarterly
  clear, complete timely financial reports?
• Does the board arrange an annual audit or review?

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• Does the board exercise its responsibility to
  purchase adequate liability insurance?
• Does your organization carry Business Officers
  Ins.?
• Does the Board make sure employee Workmans
  Compensation Insurance is in place?

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• Determine and monitor organizations programs.
• Does your board find a sensible division of labor
  for maintaining your programs among the members?
• Are the participation trends in the right
  direction in terms of both numbers and categories
  of people served?

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• What proportion of the annual budget is devoted
  to programs and services as distinct from
  personnel costs and other expenditures?
• Are there opportunities for collaborations that
  will better leverage your assets, etc.?

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• Enhance the organizations public image.
• Does each Board Member act as an ambassador and
  advocate for the organization?
• Do you as board members speak to community groups
  or do you leave all the speaking engagements to
  the director?

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• Ensure legal ethical integrity and maintain
  accountability
• Have you established personnel policies
  procedures such as
• Personnel leave policy (vacation and sick leave)
• Conflict of interest policy for Board Members
• Performance Review policy for Director staff
• Personal computer use policy
• Internet/e-mail policy

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• Do you adhere to your Bylaws?
• Do you adhere to the Articles of
  Incorporation?
• Do you have timely filing of
• State employee monthly, quarterly and annual tax
  reports
• Federal monthly, quarterly annual 941 employee
  tax reports
• W-2s for each employee and W-3 to Social
  Security Administration

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• (Continued)
• An annual 990 Federal Income Tax report if your
  budget exceeds 25,000 annual. (It is due the
  15th day of the 5th month following the close of
  the fiscal year.)
• 990-N if your budget is less than 25,000
  annually.
• Quarterly Unemployment Tax Reports
• Any grant reports?

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• (Continued)
• Do you make sure the organization registers with
  the State Dept. of Revenue before selling
  anything to the public?

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• Recruit and orient new board members and assess
  board performance.
• Do you conduct a new board member orientation for
  all new board members?

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• Do you provide a Board Member Notebook with a
  copy of the Bylaws, Articles of Incorporation,
  board member list, board member job description,
  membership application, brochures and other
  pertinent information?
• Do you have anything in your Bylaws that allows
  for the removal of non-attending/non-participating
  members?

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• And finally
• Your state leadership stands ready at any time to
  provide guidance and direction to help you make
  your organization a valuable and meaningful asset
  for your community.

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Keep Tennessee Beautiful The University of
Memphis 976 W. Park Loop, Ste 113 Memphis, TN
38018 888-862-5326 Fax [phone]
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Questions?
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Thank you www.KTnB.org www.stoplitter.org
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Since 1953, engaging individuals to take greater
responsibility for improving their community
environments.