WSLS/ISES Data Quality

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WSLS/ISES Data Quality

• Data Management and Reporting Team

Wisconsin Department of Public Instruction
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Topics for todays presentation

• Who should review ISES data?
• Where does data quality start?
• Reports to assist in quality checks
• Where is the data used?
• How do I correct the data that is already
  published?

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Data Quality

• Phone [phone]
• Email dpistats_at_dpi.ww.us

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Data Quality

• Phone [phone]
• Email dpistats_at_dpi.wi.us

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Who should review ISES data?

• District staff responsible for monitoring
  Adequate Yearly Progress measures
• District Special Education Coordinator
• District Coordinator for ELL
• District Assessment Coordinator
• District Student Services / Enrollment
  Coordinator
• District Administrator
• Building Principal

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Wheres data quality start?
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Annual District Updates to DPI

• Report on the PI-1280, Public School Update Form
  
• District Administrator / Superintendent,
• Schools , and
• Grades being served at each school.
• Report on the PI-1203, Statistical Report
• District / school calendar start and end dates.
• Set-up local databases and processes to match
  PI-1280 schools.
• Enter individual student data into local software
  system(s) being used in appropriate schools. Note
  that when a DPI school code change occurs, for
  example, a school name changes, students must be
  transferred from the old school to the new
  school.
• District Administrator, if new, must report WAMS
  ID to dpistats_at_dpi.wi.gov.
• Grant and rescind WSLS/ISES authorizations as
  staff changes occur.
• Wisconsin Department of Administration removal of
  unused WAMS account

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Reports to assist in quality checks Progress
Summary Reports

• Used to review data while completing the ISES
  submission.
• Used to preview Publicly Reported data.
• Used to gather information between ISES
  collections.
• When data is locked, your district is
  acknowledging that the district administrator has
  reviewed and accepted the data as final.

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Enrollment Report
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Enrollment Example 1
Kindergarten enrollment is far less than
expected. New students for the current school
term appear to be missing.
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New Kindergarten and Pre-Kindergarten students
had not been enrolled in the WSLS. After taking
assignment of these students in the WSLS and
entering the associated ISES Count Date records,
enrollment matches district records.
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Enrollment Example 2
Only 95 students appear as enrolled. Enrollment
according to district records is 549.
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Students without disabilities are missing from
the report.
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After correcting Count Date Status in the
Individual Student Records, enrollment matches
district records.
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Enrollment Example 3
No economically disadvantaged students appear in
the report, though more than 100 such students
exist within the district.
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After correcting Economically Disadvantaged
Status in the Individual Student Records,
enrollment matches district records.
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No Enrollment for School
Several warnings must be acknowledged before a
school is listed as zero enrollment.
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High School Completion Report
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Graduation Rate
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High School Completion Example 1
The number of high school completers is lower
than the 64 shown in district records. Student
with disabilities appear to be missing.
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High School Completers with disabilities had not
been exited in the WSLS. After the exit date was
added to the WSLS and the Exit Type and High
School Completion Credential were added to the
Individual Student Records, the report agrees
with district records.
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High School Completion Example 2
High School Completers are appearing in the Grade
12 Dropout column.
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The Exit Type Other Dropout had been provided
for all High School Completers. After the Exit
Type was modified to High School Completion and
the High School Completion Credential was added
to the Individual Student Records, the report
agrees with district records.
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Dropout Report
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Dropout Summary
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Dropout Example 1
The Mid-term Dropout columns show no students,
but such students were submitted for the district.
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The Completed School Term was incorrectly
submitted as Yes for all mid-term dropouts.
After correcting the Individual Student Record to
No, the midterm dropout count matches district
records.
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How is the data used?
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Wheres the ISES data go?
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How do I correct the data that is already
published?
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Data Errata

• For corrected data that was submitted by school
  districts after the final publication of the data
  report.
• http//www.dpi.wi.gov/lbstat/errata_page.html

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USES for ISES Data for Funding and Accountability
Title 1 Funding and related formula grants The
Title 1 Funding formula is based off the ISES
enrollment data, however if the district can
provide more accurate enrollment figures, these
will be used in lieu of ISES data for funding
determinations   To appeal District would need
to provide accurate total enrollment data in a
formal letter to ISES Helpdesk staff. This data
will be provided to the school management team
when Title 1 funding determinations are
made
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IDEA funding DPI is using ISES enrollment to
determine a district's total enrollment for
distributing IDEA dollars. IDEA dollars are no
longer directly related to a district's
identifying students as students with
disabilities.   To appeal District would need
to provide accurate total enrollment data in a
formal letter to ISES helpdesk staff. This data
will be provided to the school management team
when IDEA funding determinations are made      
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E-rate Funding The E-rate is a federal program
funded from "universal service" assessments made
on consumers telephone bills. The program is
under the oversight of the Federal Communications
Commission (FCC) and is managed by the Schools
and Libraries Division (SLD). WI schools and
libraries get about 25 million annually from
this program.   Core purpose of the E-rate
Public and private PK-12 schools, CESAs, and
public libraries are eligible to receive from 20
to 90 in discounts for 1) telecommunication
services 2) Internet access and 3) internal
network connections. Discounts are based on
levels of poverty as measured by the percent of
students eligible for the free/reduced price
lunch program. The higher the poverty level is,
the higher the discount. ISES enrollment counts
for economically disadvantaged students are used.
  To appeal Districts review their data in an
online application and can provide more accurate
information if ISES data is incorrect. ( Bob
Bocher)
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Food and Nutrition School and Community
Nutrition uses ISES enrollment of economically
disadvantaged students for the following
purposes To qualify eligible school buildings
for participation in the after school snack
component of the National School Lunch Program
To qualify eligible family day care home
providers for higher rates of meal reimbursement
under the Child and Adult Care Food Program To
qualify eligible centers/sites for participation
in the after school snack component of the Child
and Adult Care Food Program and To qualify
eligible sites for participation in the Summer
Food Service Program.   To appeal The district
SFA should contacts the nutrition consultant who
works with them on their contract to report
errors in ISES data which may affect eligibility
in School and Community Nutrition Programs. If
district does not know who that is, contact Trish
Briscoe.   Because the EP report comes off of
October claims submitted by the SFA, the district
would need to send an amended claim to Jacque
Jordee (the claim also requests their enrollment).
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Annual Yearly Progress Accountability Participati
on, Attendance and Graduation are all considered
as part of the AYP determinations for each
district and school.   To appeal An AYP
appeal can be requested in June if a district
misses the AYP Objective or safe harbor, AND the
documentation indicates that the AYP criteria
would have been met if the students had been
correctly classified.
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WSAS and ACCESS for ELL Testing Rosters If
students are incorrectly categorized in ISES at
the time that rosters are pulled for the WSAS and
ACCESS for ELL tests, it may mean that the
district will have to bubble in the correct
information on the student tests.
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Charter School Funding ISES data is used to
determine funding for Charter School Grantees,
for annual state aids   To appeal Send a letter
to the Charter School Administrator at DPI
acknowledging an error in reporting and provide
accurate enrollment information by grade and
gender.  
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External Organizations Several external
organizations use DPI public enrollment figures
to determine eligibility for grants and
scholarships. DPI has no way to track which
organizations use this data. However if a
district sends a letter to DPI identifying the
errors in reporting and providing accurate
enrollment figures by grade and race and gender,
that letter will be posted on an addendum page on
the DPI website. DPI takes no responsibility in
assuring that external users of the data will
make use of the revised data.
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Questions/Answers

• Thank you for attending.