HOW TO PLAN YOUR SAFETY EXPO

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HOW TO PLAN YOUR SAFETY EXPO
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HOW TO PLAN YOUR SAFETY EXPO

• Establish a Leadership Team from all sections of
  Hanford.
  
• Represent all contractors/projects/bargaining
  unit personnel on the Leadership Team. Ask for
  volunteers first.

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HOW TO PLAN YOUR SAFETY EXPO

• Attempt to get compatible membership on
  Leadership Team.
  
• Leave egos at the door!
• No hidden agendas.
• Have interchangeable roles on Leadership Team.

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HOW TO PLAN YOUR SAFETY EXPO

• Place one member as the Lead on all teams
  (Topics, Communications, Logistics, Special
  Events, Legal, Community Outreach and Vehicle
  Accident Demonstration.
• This person will report to Leadership Team on all
  issues.

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HOW TO PLAN YOUR SAFETY EXPO

• Assign some to the administrative details
  (minutes, agendas, etc.). This is a critical
  position and needs a lot of commitment from the
  individual assigned.

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HOW TO PLAN YOUR SAFETY EXPO

• When in doubt, DONT. Always defer to Leadership
  Team those decisions that require input for
  specialized personnel (Legal, Contracts, etc.).
  
• Get Legal and Contracts involved on the front end
  of planning.

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HOW TO PLAN YOUR SAFETY EXPO

• Ensure all participating personnel have
  permission from their immediate management. This
  is especially true for bargaining unit personnel.

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HOW TO PLAN YOUR SAFETY EXPO

• Ensure that all employees know when and where
  EXPO will be held through work site
  communications.

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HOW TO PLAN YOUR SAFETY EXPO

• Seek out all the possible voluntary participants
  early. This would include participating Law
  Enforcement, Fire Departments, Coroners Office,
  Highway/State Patrol, etc. They need to schedule
  their time very early as they do their equipment.

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HOW TO PLAN YOUR SAFETY EXPO

• Invite all participating School Districts early
  (6 Months) then follow-up with another invitation
  one month out. Go out and visit the schools to
  personally invite them.

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HOW TO PLAN YOUR SAFETY EXPO

• Invite members of the Senior Community,
  retirement homes, nursing homes, etc. EXPO has
  something to offer everyone.

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HOW TO PLAN YOUR SAFETY EXPO

• Seek out a Communications person from a
  contractor to assist in getting the word out
  early and often. These people have the
  communications contacts necessary to effect good
  public relations.

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HOW TO PLAN YOUR SAFETY EXPO

• Get the sponsoring contractor to assign a strong
  Champion to the EXPO. This Champion must
  believe in the benefits of EXPO in order to be
  able to support it to upper management.

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HOW TO PLAN YOUR SAFETY EXPO

• The vehicle accident demonstration is the
  Hallmark of the EXPO so assign the proper
  person to lead this team.

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HOW TO PLAN YOUR SAFETY EXPO

• Dont be afraid of new ideas.

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HOW TO PLAN YOUR SAFETY EXPO

• Always conduct a Lessons Learned after each EXPO
  and take action on those items.
  
• Poll the vendors on ways to improve the EXPO and
  act on items presented.

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HOW TO PLAN YOUR SAFETY EXPO

• Involve the Convention Center personnel on all
  issues related to their facility. Have one
  person from EXPO assigned to work with the
  Convention Center personnel.

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HOW TO PLAN YOUR SAFETY EXPO

• Take the Convention Center contract through
  Contracts Administration for approval and payment.

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HOW TO PLAN YOUR SAFETY EXPO

• Ensure that all literature that is going to be
  presented is approved by the Topics Team prior to
  the event.
  
• Controversial issues should be discussed with the
  Champion and Legal for resolution. Avoid
  political or sensitive issues.

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HOW TO PLAN YOUR SAFETY EXPO

• Get a Community Outreach Team started to focus on
  going into the community and inviting other
  businesses/industries.

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HOW TO PLAN YOUR SAFETY EXPO

• Invite vendors early. How to get vendors.
• No admission charge
• Support vendors
• Show them you care
• Give them great service

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HOW TO PLAN YOUR SAFETY EXPO

• Procurement
• Phone calls
• Mailers
• Posters throughout the community
• Call backs
• Use a single point of contact (POC)

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HOW TO PLAN YOUR SAFETY EXPO

• Send welcome/confirmation letters