Wireless Funding Committee Meeting

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Wireless Funding Committee Meeting

• CESC
• October 23, 2009

www.vita.virginia.gov
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Welcome and Introductions

• Wireless Funding Committee membership consists of
  PSAP, local government, and WSB representatives
• John Knapp, chair
• Col Kemmler, vice-chair
• Carol Adams, PSAP/APCO/Stafford
• Carolyn Cios, local government/Powhatan
• Mark Cvetnich, PSAP/Dickenson
• Dana Felton, local government/Prince William
• Mike Goetz, local government/Lynchburg
• Denise Johnson, PSAP/NENA/Prince George
• Dorothy Spears-Dean, PSC Coordinator and staff to
  Committee
• Regional participation
• Culpeper - Germanna Community College, Chris
  Hardesty
• Norfolk Tidewater Community College, Lyle
  Hornbaker
• Roanoke Roanoke Higher Ed Center, Donna Brown
• Abingdon SW VA Higher Ed Center, Pokey Harris
• Rockingham County Stefanie McGuffin
• CESC participants and other ISP staff

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Housekeeping Items

• For the benefit of all participants, please give
  your name and affiliation when speaking
• To ensure everyone hears what is being said
• Committee members should make sure that their
  microphones are on before speaking
• CESC participants should approach the podium when
  providing public comment
• For regional participants
• Please ask chair to recognize you before making
  comments
• Chair to designate time of morning break

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Overview and Outcomes

• The Committees task is to review the Wireless
  Fund distribution percentage methodology, and if
  appropriate, recommend changes at next Wireless
  Services Board meeting on Nov 19th
• Baseline calculation
• Predictable process for fiscal planning
• Outcome of todays meeting
• Review two proposed potential solutions
• Develop other potential solutions, if appropriate
• Identify any required legislative changes
• Establish action items to be completed prior to
  the Committees next meeting
• Establish next meeting date

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Wireless True-Up Process andFund
DistributionPercentage Methodology
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Purpose

• Every primary PSAP is required to provide
  specific call load data and operational costs
  each year. This data is necessary in order to
  calculate the wireless fund distribution
  percentages for all PSAPs.

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Call Load Data Requirements

• The following call load data is required.
• ? Total Number of Calls Received
• ? Total Number of 9-1-1 Calls Received
• ? Total Number of Wireless 9-1-1 Calls
  Received

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Call Load Data Definitions

• ? Total Number of Calls Received
• This figure represents the total number of
  calls answered by the call takers and dispatchers
  in the PSAP. This total should include all
  9-1-1, 7-digit, and any other administrative
  calls answered by the PSAP.

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Call Load Data Definitions

• ? Total Number of 9-1-1 Calls Received
• This total should include all 9-1-1 calls
  answered by the PSAP.

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Call Load Data Definitions

• ? Total Number of Wireless 9-1-1 Calls
  Received
• This total should include all wireless 9-1-1
  calls answered by the PSAP, but does not include
  wireless 9-1-1 calls transferred to the PSAP from
  the State Police.

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Operational Cost Requirements

• The following operational cost data are
  required.
• ? Recurring equipment and service costs
• ? Personnel costs
• ? IT GIS support costs

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Operational Cost Definitions

• ? Recurring equipment and service costs
• - CPE lease or maintenance.
• - Mapping system maintenance.
• - Call accounting maintenance.
• - Voice logging equipment
• maintenance.
• (continued)

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Operational Cost Definitions

• ? Recurring equipment and service costs
• - Network control modems.
• - Any allowable LEC costs not currently
  captured through a state contract vehicle.

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Operational Cost Definitions

• ? Personnel costs
• - Salary and benefits of call takers and
  dispatchers (full part time).
• - Salary and benefits of one PSAP
  director that manages the PSAP regardless of
  duties.
• (continued)

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Operational Cost Definitions

• ? Personnel costs
• - Holiday and overtime compensation.
• - Salary and benefits of training
  coordinators.
• (continued)

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Operational Cost Definitions

• ? Personnel costs
• - Other training costs incurred by the PSAP.
• - Compensation board funding is
  specifically excluded from personnel costs.

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Operational Cost Definitions

• ? IT GIS support costs
• IT GIS personnel costs may include
  internal or contract services. If the
  individuals providing these services also support
  other areas outside the PSAP, a reasonable
  methodology must be used to apportion their
  personnel costs among their functions.

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Calculations

• ? Wireless 9-1-1 call volume calculation
  
• ? Recurring equipment and service
  cost calculation
• ? Personnel cost calculation
• ? IT GIS support cost calculation

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Calculations

• ? Wireless 9-1-1 call volume calculation
• The total number of wireless 9-1-1 calls
  received by the PSAP divided by the total number
  of calls received by the PSAP.

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Calculations

• ? Recurring equipment and service cost
  calculation
• The recurring equipment and service cost as
  reported by the PSAP is multiplied by their
  wireless 9-1-1 call volume OR the statewide
  9-1-1 call volume , whichever is greater.

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Calculations

• ? Personnel cost calculation
• This figure will be either 30,000, or the
  product of the PSAPs wireless 9-1-1 call volume
  calculation multiplied by their personnel
  costs, whichever is greater.

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Calculations

• ? IT GIS support cost calculation
• This figure will be either 10,000, or the
  product of the PSAPs wireless 9-1-1 call volume
  calculation multiplied by their IT GIS
  support cost, whichever is greater.

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Calculations

• ? Total Allowable Costs
• The sum of the recurring equipment and service
  cost calculation, personnel cost calculation, and
  the IT GIS support cost calculation.

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Final Wireless Fund Distribution

• ? Final Wireless Fund Distribution
• The total allowable costs for the individual
  PSAP divided by the statewide sum of all total
  allowable costs.

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Committee Discussion
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Wrap Up

• Any additional public comment
• Action items for staff
• Next meeting date
• Adjourn