Thriving Through Partnership

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Thriving Through Partnership

• October 3 4, 2005
• Chicago Marriott OHare Hotel

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• Getting to Know Your FSSContract for Services
  MoreIntimately
• Session 6B

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FSS 621 I Professional and Allied Healthcare
Staffing Services

• Scope of Contracts Include
• Short and Long Term Staffing Solutions
• Non-Personal and Personal Services

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FSS 621 I Professional and Allied Healthcare
Staffing Services

• Performance at Federal Healthcare Treatment
  Facilities
• All federal agencies and activities in the
  executive, legislative and judicial
  branchesEligibility to Use GSA Sources
• State Veterans Home with sharing
  agreementshttp//www1.va.gov/oamm/nac/fsss/svh.ht
  m

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FSS 621 I Professional and Allied Healthcare
Staffing Services

• Approximately 4,087 line items awarded under 204
  contracts
• Small Businesses
• Total Small Businesses 149
• Disadvantaged/8(a) 25
• Woman-Owned 80
• HubZone 4
• Veteran Owned 27
• Service Disabled Veteran Owned 3

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FSS 621 I Professional and Allied Healthcare
Staffing Services

• FSS 621 I Trends
• FY 2003 98 Million
• 67 VA 33 OGA
• FY 2004 205 Million
• 67 VA 33 OGA
• FY 2005 241 Million
• 47 VA 53 OGA

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FSS 621 I Professional and Allied Healthcare
Staffing Services

• FSS 621 I Pricing
• Schedule Prices Include
• Labor Only
• Multiple Locations
• Insurance
• Schedule Prices do not Include
• Transportation Charges
• Per Diem Costs

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FSS 621 I Professional and Allied Healthcare
Staffing Services

• FY 2004 Schedule Improvements
• Line Item Reconfiguration
• Mandatory Credit Card Acceptance
• Distribution of Price List
• Mandatory GSA Advantage/E-buy
• Change in Maximum Order Threshold

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FSS 621 I Contractors Responsibilities

• Maintain the Integrity of Contract Pricing
• Adhere to the TCs of the Basic FSS Contract
• Professional Liability Insurance
• Subcontracting Relationships
• Timely Sales Reports/Industrial Funding Fee
• Updated Price Lists

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FSS 621 I Contract Modifications

• Add / Delete Services and/or Locations Clause
  552.243-72
• Technical proposal (Exhibit 2)
• Commercial sales practice disclosures (Exhibit 3)
• Economic Price Adjustments Clause I-FSS-969
• Commercial sales practice disclosures (Exhibit 3)

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How do I Get Started?

• GSA Advantage/E-buyhttp//vsc.fss.gsa.gov/
• GSA GuideYour Guide for How to Market to the
  Federal Government
• Federal Business Opportunities Websitehttp//www.
  fedbizopps.gov/

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FSS 621 I Customer Information

• Department of Veterans Affairs
• www.va.gov
• Indian Health Service
• www.ihs.gov
• Bureau of Prisons
• www.bop.gov
• Department of Defense
• Defense Procurement and Acquisition Policy

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FSS 621 I ORDERS FAR 8.405-2

• NAC deemed prices were fair and reasonable
• NAC reviewed labor rate/categories proposed.
• The Ordering Office (OO) is responsible for
• Determining requirements to meet its needs
• Best value determination

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FSS 621 I ORDERS FAR 8.405-2

• Where do I find FAR 8.405-2?
• www.arnet.gov

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MICROPURCHASE

• If the value of the order is less than the
  micro-purchase threshold (2,500)
• CO selects any FSS contractor

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FSS 621 I ORDERS FAR 8.405-2

• Orders Over Micro-Purchase but under the Maximum
  Order Threshold (MOT)
• Request for Quote (RFQ) from 3 vendors
• Anyone who requests copy
• SOW
• Selection Criteria

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FSS 621 I ORDERS FAR 8.405-2 (Cont.)

• Orders Over Maximum Order Threshold (MOT)
  Provide RFQ to
• More than 3 and seek price reduction
• Any FSS contractor who requests a copy
• Usually will have SOW and Selection Criteria
• Mode of RFQ Transmission
• Respond to RFQ IAW instruction to Offerors

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Examples of Evaluation Criteria

• Examples of Selection Criteria
• Past Performance (within past year or 2)
• Tech Proposal (Experience / Staffing
• Recruitment / Retention / Prescreen for
  credentialing / Business Plan)
• Business Proposal (Company Info Pricing)

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Selection

• Select the
• Schedule Contractor
• Offering the
• Best Value

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Agency Specific Requirements

• Can be added to the order only if they dont
  conflict with terms and conditions of underlying
  Schedule contract.

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Task Order Performance Period

• Base year--and Options if provided up front by
  customer
• Succession (follow-on) Task Order when deemed
  economically feasible to keepconverts to Sole
  Source.
• 6 Month Extensions when unusual circumstances

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OPTION PERIODS ON TASK ORDERS

• Can be added to an FSS order if
• Clearly Stated in the Requirement
• Evaluated as a Part of the Greatest Value
  Determination
• Can be exercised, provided that
• Funds are available
• Continuing Government Need
• Do not extend past FSS contract period
  (including options)

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Small Business Issues

• FAR 8.405-5
• Schedule orders count towards agency small
  business goals
• Mandatory preference programs of FAR 19 do not
  apply
• Orders exceeding micro-purchase threshold, give
  preference to small business concern when offered
  at the same delivered price
• GSA Acquisition Letter V-05-12
• When order exceeds micro-purchase threshold
• May make socioeconomic status a primary
  evaluation factor

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BLANKET PURCHASE AGREEMENTSFAR 8.405-3

• What is a BPA?
• Can be Established Against Any Existing FSS
  Contract
• Can be Multiple Award or Single Award
• How is it established?
• After following the FSS Ordering Procedures

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BLANKET PURCHASE AGREEMENTSFAR 8.405-3

• Single Award BPA
• Place order directly with contractor
• Multiple Award BPA
• Orders over micro-purchase threshold (2,500)
• Establish BPA order procedures

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BLANKET PURCHASE AGREEMENTSFAR 8.405-3

• Duration of the BPA
• Reviewed Annually

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CONTRACTOR TEAMING ARRANGEMENTS

• What is a CTA?
• How is it done?

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BPA / CTA GUIDANCE

• Guidance on BPAs and CTAs can be found on the GSA
  Website
• www.gsa.gov/schedules

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DISPUTES FAR 8.406-6

• What to do if you have a dispute arising from
  performance of an order?
• Try to Resolve
• Issue a Final Decision or
• Notify FSS Office Promptly
• Refer to the FSS Contracting Officer

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DISPUTES FAR 8.406-6

• What to do if you have a dispute related to the
  TC of Basic FSS Contract?
• Refer to the FSS Contracting Officer
• Notify Contractor of Referral to FSS

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Order Termination for CauseFAR 8.406-4

• Termination of Order for Cause
• Executed by Agency Contracting Officer
• Shall Comply With FAR 12.403
• Notify FSS Contracting Office
• Repurchase / Repurchase Costs
• Excusable Delays

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Order Termination for Convenience FAR 8.406-5

• Termination of Order for Convenience
• Executed by Agency Contracting Officer
• Comply with FAR 12.402
• no cost cancellation / settlement agreement is
  preferred

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Continuous Improvement

• Employee / Employer Relationships
• Service Contract Act Concerns
• Past Performance Reporting

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621 I HELP DESK

• Phone [phone]
• E-Mail helpdesk.fss621i_at_med.va.gov

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Electronic Training Tool

• FSS Center for Acquisition Excellence
• https//fsstraining.gsa.gov

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Electronic Commerce Tools

• Schedules E-Library
• www.gsaelibrary.gsa.gov
• GSA Advantage! / e-Buy
• www.gsaadvantage.gov

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• QA
• Dore Fessler, Assistant Director
• 708-786-5223
• Dore.Fessler_at_med.va.gov
• VA NAC Business Solutions Team
• 708-786-5157
• John.eldridge_at_med,va.gov
• Marsha.Jeffries_at_med.va.gov
• Mary.Haefner_at_med.va.gov
• VA NAC Office of General Counsel
• 708-786-5169
• Barb.stuetzer_at_med.va.gov
• Copy of Presentation will be made available after
  5 p.m. on October 4 at www.va.gov/vastorenac
• Thank You