Overview

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Overview
January 23, 2014
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What is Open Range?

• Voluntary Affiliate IT Shared Services
  Initiative
• Remove Obstacles
• Promote Leading Practices
• Encourage Collaboration
• To Establish Shared IT Services for the Benefit
  of All Oklahoma Government Affiliates

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Who is an Affiliate?

• Affiliate Anyone who accepts tax revenue
  outside of the 132 executive branch agencies.

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Education Affiliates

• School Districts
• Career Techs
• Universities
• Colleges
• Libraries
• Museums

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Health Affiliates

• Public Hospitals
• VA Hospitals
• County Clinics
• Tribal Health Care Facilities

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Openrange Services Pyramid
Agency Services
Affiliate Services
Agency Layer
Affiliate Layer
Agency Specific Services Remain in Agency
Affiliate Specific Services Remain in Affiliate
Agency Shared Services
Affiliate Shared Services
Enterprise Layer
Enterprise Layer
Centralized Application Services Utilized by
Multiple Affiliates
Centralized Application Services Utilized by
Multiple Agencies
Technology Services
Technology Services
Infrastructure Layer
Infrastructure Layer
Centralized Technology
Centralized Technology
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Approach

• 50 - Provide state-wide contracts for
  affiliates to purchase off of to allow them to
  use the state discounts on common purchases.
• 20 - OMES to provide services where it can help
  save money.
• 30 - 3rd party provide
• services, that OMES manages

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Technology Advisory Council (TAC)

• Primary Functions
• Advise on New Offerings
• Pilot User Groups
• Communications
• Quarterly Meetings
• If you would like to be a part of the Education
  Technology Advisory Council (ETAC) send your
  contact information to info_at_openrange.ok.gov.

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Projects Completed
Project Name Quarter Completed
End Point Security Education Pricing 3
Computers Education Pricing 4
Network Products and Services Education Pricing 4
Oklahoma City County Health Move to 63rd Street 4
Donor Connect 4
Pet Connect 4
Owner Connect 4
AV Equipment, Installation Maintenance Statewide Contract 4
Pearson SIS Pilot 4
IT Advisory Services SWC 1
Good Technologies SWC 1
E-Rate Consulting Services SWC 1
Medical Claims Clearinghouse SWC 1
Cable Materials and Accessories SWC 1
E-Rate Program Management /Application Assistance Services 2
OpenRange Roundup 2013 2
OpenRange K-12 Student Information Systems SWC 2
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New Initiatives

• C3 Drive Initiative
• ACOG- Association of Central Oklahoma Government
  Partnership
• OHA- Oklahoma Health Association Partnership

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Initiatives In Progress

• ODCTE Oklahoma Bid Assistance Network
  Partnership
• OpenRange/DIR Cooperative
• Technology Consulting Grant
• Oklahoma Municipal League Partnership
• Oklahoma ABLE Tech Digital Accessibility Services
  Partnership
• Home Student Use Programs

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Successful Initiatives

• OneNet Services
• Salesforce.com CRM and Cloud Services Partnership

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Statewide ContractsRoad Map
ESRI GIS Software
Energy Saving Software
Communication Towers and Equipment
Live Scan Fingerprinting System
Course Management System
Cloud Messaging and Collaboration Services
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Affiliate services
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Available Shared Contracts

• 22nd Century Technologies
• Acro Service Cort
• Advancia
• Alexander Open Systems
• Analysts International Corp
• Apple
• Ardent Technologies
• ATT
• Avaya
• Banning IT Solutions
• BMI
• Brite Computers
• BT Conferencing, Inc
• Business Imaging Systems
• CDW
• CDW Logistics
• Cherry Road
• Chickasaw Holding
• Chickasaw Telecom

Delcom Dell Electra Link Inc Elegant Enterprise
Wide Solutions EMC ERP ESG eVerge Ford
AV Fujitsu GDH Government Services General
DataTech Get Imaging Gideon Taylor GlobalCerts Goo
dman Networks Heartland Highpoint HP IBM Informati
on Resource Group Insight Insight Direct
USA Interworks Intuitive ISG Technology
Kynetic Tech L-3 LCI Leader Comm Lenovo Lexis
Nexis Lexmark Local People LSG Lumenate Motorola M
sys Inc MY Consulting Neopost Net Source Neumeric
Tech Corp Oklahoma ABLE Tech Panasonic Peak
Uptime Persimmon Group Pinnacle Business
Systems Pioneer Cellular Pitney
Bowes Platinum Presidio Principal Technologies
Ramsoft Rattan Consulting Rec Tech Results
Positive RFIP Rose International Satcom
Global SHI Sigma Solution Sirius Computer
Solutions SKC Communication Products Smart
Technologies Sprint ST Tech Standley
Systems Techsisco Enter Sol TEK Systems Turnkey
Mobile United Systems UPD Consulting US
Cellular Verizon Westlaw Xerox Zanett
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OpenRange Website
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IT Professional Services

• Contract No ITSW1025
• Products Over 40 vendors specializing in all
  areasof IT Services
• Eligibility All State Entities and Affiliates
• Pricing Firm, Fixed Price

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Microsoft

• Contract No ITSW1010
• Products All Microsoft Products
• Reseller Software House International (SHI)
• Eligibility All State Entities and Affiliates
• Pricing Volume-based for Government and
  Education
• Microsoft Contact Patrick Jones
  pajones_at_microsoft.com
• SHI Contact Drew Fike Andrew_Fike_at_shi.com

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Student Information Systems

• Contract No ITSW1036
• Eligibility Only for Oklahoma schools
• Pricing Variable
• Vendors
• Focus School software Steven Harnois
  steven.harnois_at_fucusschoolsoftware.com
• Illuminate Matthew Busser mbusser_at_illuminateed.c
  om
• Infinite Campus Joe Fox joe.fox_at_infinitecampus.c
  om
• Integrate Technology Group - Mohab Murrar
  mmurrar_at_itgsolutions.com
• MAS  - Darron Humphrey dhumphrey_at_wengage.com
• Pearson Mike Ramsden mike.ramsden_at_pearson.com
• Tyler Stacey Gerard Stacey.gerard_at_tylertech.com

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IT Advisory Services

• Contract No ITSW0895
• Eligibility All State Entities and Affiliates
• Pricing Firm, Fixed Price
• Services Four vendors specializing in areas of
  IT Advisory Services including
• E-rate Services
• RFP Consulting
• IT Trends
• Other
• Vendors
• The Persimmon Group
• Norex, Inc.
• Gartner
• Funds For Learning

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E-RATE

• OpenRange haspartnered withFunds For
  Learningto provide freee-rate services
  toOklahoma schoolsand libraries.
• Services include
• E-rate Helpdesk
• E-rate Alerts andNewsletter
• E-rate Training

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E-RATE

• E-rate Outreach
• News item and e-ratesection on website
• Posted on social media
• Broadcast email sent toover 2,500 subscribers
• OMES Communicationsworking on sending outpress
  release

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E-RATE

• E-rate training has over 50 registered attendees
  and counting.
• E-rate training schedule

Webinar Date (200 Central) Topic
1/23/2014 E-rate 101  A Beginner's Guide to the E-rate Program
1/28/2014 Cracking The Window, Part 1  Eligibility and the Form 470
2/11/2014 Cracking The Window, Part 2  Preparing the Form 471
3/11/2014 Cracking The Window, Part 2  Preparing the Form 471 (encore presentation)
4/8/2014 Filing Window Wrap-up  Now What?
5/13/2014 Topic TBD
6/10/2014 Topic TBD
7/15/2014 Topic TBD
8/12/2014 Topic TBD
9/16/2014 Be Proactive  Planning and Preparing for Funding Year 2015
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IT Reports

• The following Information Technology (IT) Related
  Reports have been identified as being required to
  be submitted to the Office of Management and
  Enterprise Services (OMES). There may be other
  reports required for the Regents for Higher
  Education or Higher Education Institutions which
  may not have been identified or may be required
  in the future.

Report Description Due Date
Statewide Telecommunications Network Plan The Oklahoma State Regents for Higher Education shall submit all plans for the enhancement of the State Regents Educational Telecommunications Network to the Enterprise Services for review and approval within the context of the statewide telecommunications network. 62 O.S. 34.23.B.1 July 1
Telecommunications Plans The Oklahoma State Regents for Higher Education shall submit a report annually to the Chief Information Officer identifying the telecommunications plans for each member of The Oklahoma State System for Higher Education. 62 O.S. 34.23.D.1.a. July 1
Security Risk Assessments Each state agency that has an information technology system shall annually conduct an information security risk assessment to identify vulnerabilities associated with the information system. A final report of the information security risk assessment shall be submitted by each state agency to the Information Services Division. 62 O.S. 34.32.B. December 1
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IT Reports Continued . . .
Report Description Due Date
Disaster Recovery Plans The Information Services Division of the Office of Management and Enterprise Services shall. . . Establish and enforce minimum mandatory standards for. . . contingency planning and disaster recovery. . . 62. O.S. 34.12.A.3.i. See State of Oklahoma Disaster Recovery Plan requirements in the Information Security Policies, Procedures, Guidelines 8.2 Annual
Budget Request Each State agency, including those created or established pursuant to constitutional provisions, shall report to the Director of the Office of Management and Enterprise Services and the Chair and Vice Chair of the Legislative Oversight Committee on State Budget Performance an itemized requires showing the amount needed for the ensuing fiscal year beginning with the first day of July. 62 O.S. 34.36. October 1
Budget Work Program All agencies shall file agency budgets with the Director of the Office of Management and Enterprise Services. 62 O.S. 34.42 June 1 or as soon thereafter
     
     
Budget Work Program All agencies of the state shall submit to the Director of the Office of Management and Enterprise Services in all agency budgets, in addition to other required information, whether such reports relate to past, present or future expenditures, an itemization of the amount attributable to all IT related expenses. 62 O.S. 34.43 June 1 or as soon thereafter
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IT Reports Continued . . .
Report Description Due Date
Allotment Requests Higher Ed Institutions The Regents shall file approved requests of constituent institutions with the Division of Central Accounting and Reporting and such requests shall be entered on the records of the Office of Management and Enterprise Services in the same manner as is provided in the Oklahoma State Finance Act for other agencies of the state. 62 O.S. 34.53.3. June 1 or as soon thereafter
Data and Telecommunication Plans All agencies of the executive branch of this state presently using or contemplating the use of telecommunications and electronic information technology applications, including, but not limited to, the use of mainframe computers, minicomputers or microcomputers, word processing equipment, office automation systems, internet, eGovernment, broadband, WIFI or wireless networking, radio, including the interoperable radio communications system for state agencies, Global Positioning Systems (GPS), or contracts for information technology services and equipment shall submit to the ISD of Office of Management and Enterprise Services a one year operations plan. 62 O.S. 34.16.A. Repealed due to House Bill 20.62. July 1
     
Information Technology Accessibility Standards The appointing authority (administrative officer) of an agency shall maintain a summary and statistical information about the number, nature and outcome of all formal complaints filed with the agency alleging that an agency or its authorized agent does not comply with electronic and information technology accessibility laws or the Information Technology Accessibility Standards. A complaint report containing such information shall be provided to the Office of Management and Enterprise Services. OAC 26015-1-9 October 1
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IT Reports Continued . . .
Report Description Due Date
IT Inventory The Office of Management and Enterprise Services shall maintain a current inventory of tangible assets owned by state boards, commissions, institutions, agencies and the institutions comprising The Oklahoma State System of Higher Education and the University Hospitals Authority. 74 O.S. 110.1.   OMES shall maintain a directory of the following which have a value of Five Hundred Dollars (500.00) or more application systems, systems software, hardware, internal and external information technology, communication or telecommunication equipment owned, leased, or rented for use in communication services for state government, including communication services provided as part of any other total system to be used by the state or any of its agencies, and studies and training courses in use by all agencies of the state and facilitate the utilization of the resources by any agency having requirements which are found to be available within any agency of the state. 62 O.S. 34.12.A.6.   All agencies must submit an annual report of current inventory of tangible assets owned by the agency as of June 30 of the preceding fiscal year to OMES by August 15. OAC 58070-3-1. (a)   August 15
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Questions?

• OpenRange Website
• openrange.ok.gov
• OpenRange Email
• info_at_openrange.ok.gov