Federal Supply Schedules for Services

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Federal Supply Schedules for Services

• Including the Mysteries of the Service Contract
  Act (SCA)

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1
Welcome and Introduction
General Information
Challenges / Issues
Looking Forward
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FSS 621 I Professional and Allied Healthcare
Staffing Services

• Provides customers with on site staffing
  options
• 58 general categories of healthcare occupations
• Further broken down into sub-categories(approxima
  tely 150 total)
• Sold commercially at hourly rates

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FSS 621 I Professional and Allied Healthcare
Staffing Services
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FSS 621 I Professional and Allied Healthcare
Staffing Services
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FSS 621 I Professional and Allied Healthcare
Staffing Services
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FSS 621 I Professional and Allied Healthcare
Staffing Services
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FSS 621 I Professional and Allied Healthcare
Staffing Services

• General Issues
• SCA / FLSA requirements
• Initial determination of application
• Procuring agency contracting officer
• Ultimate authority of application
• US Department of Labor (US DoL)
• GSA Policy

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Requirements of SCA

• Most Federal service contracts in excess of
  2,500 must contain the labor standards clauses
  and
• Minimum monetary wages and fringe benefits
  determined by the Secretary of Labor
• Record keeping - Posting requirements
• Safety and health provisions (29 CFR 1925)
• Statement of rates paid to Federal employees

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FSS 621 I Professional and Allied Healthcare
Staffing Services

• General Issues
• Definition of Service Contract
• Principal purpose
• Definition of Service Employee(29 CFR Part 541)
  
• 2005 Event

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Challenges

• 3 General Categories
• High-level professionals (Physicians)
• Mid-level professionals (Pharmacists, RNs)
• Lower-level professionals(Nursing Assistants,
  Dental Assistants)

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Solutions

• Concept
• Identify commercial occupations
• Requirements of SCA Incorporated at the National
  Level
• Incorporate DoL Wage Determinations (WD) into FSS
  at national contract level
• Update wages annually on FY
• All Orders, BPAs and Option Periods
• Cross walk commercial occupations to SCA
  Occupational Index Codes

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FSS 621 I Incorporates SCA

• July 2006 Industry Meeting
• October 1, 2006 SCA Clauses Incorporated
• January 1, 2007 US DoL WDs incorporated into
  FSS nationwide
• February 2007 Disaster Recovery Incorporated
• October 1, 2007 US DoL WDs updated for Fiscal
  Year 2007 / Parallel Categories Identified

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The Challenges of Where We Have Been

• Industry
• Updating Systems
• Pricing
• Educating Customers
• Resistance
• Identifying Parallel Categories

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Lessons Learned

• Educating Customers
• Price Adjustments
• Timing of Orders
• Consistency

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What is Next?

• December 2006 Federal Acquisition Regulation
  (FAR) Changes
• Effective February 12, 2007
• Labor Hours and Time and Materials Contracts
  Defined as Commercial Items
• Additional Guidance

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Time and Materials / Labor Hour Contracts Defined

• Time and Material (TM) Contract
• Time
• Material
• Labor Hour (LH) Contract
• No Material

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TM / LH Contracts vs.Fixed Price Contracts

• Fixed Price
• Preferred
• Risk on Contractor
• FSS 621 I Supported
• TM / LH Contract
• Risk on Government
• Best Efforts Concept

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Proposed Changes to the Basic FSS Contract

• Determination and Finding
• Issue a Change
• Add New SIN/SIN(s)
• Contract Support Items
• Other Direct Costs
• Cancel Noncompliant Contracts

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Proposed Changes to the Basic FSS Contract

• Materials Defined
• Direct Materials
• Subcontracts for Supplies
• Incidental Services
• Other Direct Costs
• Applicable Indirect Costs

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Proposed Changes to the Basic FSS Contract

• Materials
• Meet the FAR definition of Commercial Item
• Significant Change in How Supporting Materials
  are Made Available under FSS

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Proposed Changes to the Basic FSS Contract

• Contract Support Items (CSI)
• Materials Used in Ordinary Course of Business
• Other Direct Costs
• Priced CSI

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Proposed Changes to the Basic FSS Contract

• Priced ODC Line Items Preferred
• Commercial Items
• Potential for Open Market
• Indirect Costs
• Inspection and Acceptance

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Proposed Elements of a TM / LH Orders Under FSS

• Determination and Finding
• Market Research
• Why Work Can Not be Estimated
• Action Plan to Move to Fixed Price in the Future
• Follow Ordering Procedures in FAR 8.4
• Include a Ceiling Price in Order
• Contractor Exceeds Ceiling at Own Risk
• Should not Exceed 3 years

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Proposed Elements of a TM / LH Orders Under FSS

• Contractor to Notify When it Hits 85 of the
  Ceiling Amount
• Incentive Fees

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US Department of Labor Contact

• Steve Hill
• 312-569-7220
• Hill.Steven_at_dol.gov

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FSS Service Point of Contacts

• Help Desk
• 708-786-7722helpdesk.fss621i_at_va.gov

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FSS Service Point of Contacts

• Dore Fessler
• Assistant Director, Medical Services
• [phone]
• Darlene McGary
• Schedule Manager
• 621 II Medical Laboratory Testing and Analysis
• 66 III Cost-Per-Test
• [phone]
• Linda Smith
• Schedule Manager
• 621 I Professional and Allied Healthcare
  Staffing
• Teleradiology Initiative
• [phone]

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Questions and Open Discussion
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Thank You!