Michigan Department of Education Cash Management System CMS

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Michigan Department of EducationCash Management
System (CMS)
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Agenda

• What is the CMS
• Using CMS
• CMS Monitoring Features
• CMS and the American Recovery Reinvestment Act
  (ARRA)

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CMS What and Why?

• Functions for Recipients
• Requesting Funds and Certifying Fund Requests
• Reporting and Certifying Final Expenditures
• Viewing Data
• Controlling Access
• Functions for MDE
• Monitoring and Controlling Cash Disbursements
• Authorizing disbursements to recipients via MAIN
• CMS Replaces Grants Cash Management and Reporting
  System (GCMRS)
• New technology
• Increased functionality
• Better usability
• Integration to Michigan Electronic Grants System
  (MEGS)
• Improved security

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Using CMS Accessing the Website

• https//mdoe.state.mi.us/cms

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CMS Security Level Access and Options

• Recipient Enter

• 3 Access Levels
• Recipient Certify
• Recipient Enter
• Recipient View

• Recipient Certify

• Recipient View

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Requesting Funds for a Project

• Active projects are listed
• Click column headers to sort the list
• Select a project
• Enter Interim Cumulative Expenditures
• Save. CMS calculates Current Total Cash Request
• Navigate List, Previous, Next
• NOTE Revenue Code is available for optional use
  by recipients

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Certifying Fund Requests

• Projects with current cash requests are listed
• ALL active projects do NOT need to be entered
• If the last request for a project included a cash
  advance more than 30 days ago, a new request for
  that project must be entered.
• Click I Certify.

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Reporting Final Expenditures

• List includes
• Active projects past project end date
• Active projects with all funds paid
• Reopened projects
• Data is loaded from MEGS when available
• Enter expenditures and Save
• Post when the report is complete and there are
  no errors

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Certifying Final Expenditures

• Posted Final Expenditure Reports are listed
• Click on column headers to sort
• Click Select
• Click I Certify
• Use buttons to navigate

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Viewing Data

• View your CMS data
• Export to spreadsheet

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Controlling Access

• Control users with Recipient Enter and Recipient
  View access
• E-mail Contact?
• Will also receive copies of automated CMS e-mails

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Maintaining Business Contact

• Business Contact will receive CMS automated
  e-mail notices
• Final Expenditure Report Due
• Final Expenditure Reports delinquent
• Overpayment
• Reopened Final Expenditure Report
• Disbursements

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QA Session

• If you experience any problems or have questions
  please contact Debby Roberts for training and
  support information.
• Call [phone]
• E-mail MDE-cms_at_michigan.gov