Centralized Clinical Placement System CCPS

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(Put your own pictures in this area)

• Centralized Clinical Placement System (CCPS)
• Regional Health Occupations Resource Centers
• December 15, 2005

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Welcome
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Getting Started

• Project background
• The Bay Area NRC
• Clinical Placement System
• Faculty Resource Center
• Clinical Simulation Centers

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Marketing and Outreach

• Addressing the current needs and building
  excitement among stakeholders
• Build a timeline and set goals
• Ensure commitment
• Tools
• Newsletters
• Site Visits
• Health Care Leadership Meetings

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CCPS Overview

• Data entry completed online by users
• System searches for potential clinical placement
  matches based on schools inputs
• Clinical agencies accept or reject proposals
  online, assisted by the CCPS
• Online help resources are available

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Using CCPS for Placements

• 3 Step Process
• Schools and clinical agencies enter data
• Basic information
• Schedule information
• Schools make proposals
• Agencies accept/reject
• Offline conflict resolution process (outlined in
  CCPS Operating Manual)

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CCPS Home Pagehttp//ccps.foundationccc.org
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School Data Entry

• One screen for all maintenance of basic
  information about
• School
• Courses
• Cohorts

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Optional School Menus

• School Coordinators can manage access to the
  system for other coordinators and instructors
• Option to indicate preferred partners (helpful
  for searches later)

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School Cohort Schedules
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Clinical Agency Data Entry

• Hospitals must select units and create
  availability
• Very simple to create 24/7 unit availability
• Optional specify unit locations

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Optional Clinical Agency Menus

• Clinical Coordinators can also manage access to
  the system for other coordinators and indicate
  preferred partners (just like schools)
• - Additional option to enter summary of
  agreements that are in place with schools (can be
  used as a filter during matching)

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Clinical Agency Unit Availability
One screen to customize unit availability -
Shifts - Dates - Shift Times - Days available -
Special blackouts
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School Proposal Find availability and request
1. Select course/cohort/schedule
2. Choose filters
3. Select hospital/unit/location and shift/days
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Agency Acceptance Review School Proposals
1. Apply filters if desired
2. Select proposal
Grouped by clinical area and unit
3. Review details and accept or reject
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Reporting Features(no login required)
Basic lists of information available under School
Clinical Agency menus
Reports on schedules and matching available under
the Reports menu
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Administrative Features

• Maintain lists of standard clinical experience
  options (department/unit) System Admin only
• User maintenance
• Add/remove schools and clinical agencies

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Benefits Challenges

• Centralizes, coordinates and streamlines the
  process
• Standardizes a fragmented processes and creates
  consistency throughout the "system"
• Utilizes areas of untapped capacity
• Encourages collaboration
• Increased productivity through efficient use of
  existing, limited resources
• Ease of access, real-time internet portal

• Its not broken, why fix it?
• Fear of losing existing placements
• Difficulty learning new system
• Initial time spent entering data
• Competing priorities
• User fees
• Online and offline systems until all on board
• Scheduling conflicts
• Coordinating School calendars

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Licensing Agreement

• Nursing Resource Center
• CCPS and CFRC
• 50,000 one-time start up includes
• System implementation
• Initial system training
• Training for onsite trainers
• Organizational outreach plan
• Technical support
• Annual license fee 3,000/site

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Websites

• Bay Area Nursing Resource Center
• www.BayAreaNRC.org
• Foundation for California Community Colleges
• www.foundationccc.org
• California Institute for Nursing Health Care
• www.cinhc.org
• Gordon and Betty Moore Foundation
• www.moore.org
• Betty Irene Moore Nursing link under
  Initiatives

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Contact Information

• Art Chen
• VP of Government Affairs and General Counsel,
  FCCC
• 925-287-0225, achen_at_foundationccc.org
• Brenda Epperly
• Director of Health Care Programs, FCCC
• 916-325-8567, bepperly_at_BayAreaNRC.org
• KT Waxman
• Program Director, CINHC
• 925-735-2642, ktwaxman_at_BayAreaNRC.org
• Cheryl Swenson
• Online Coordinator, FCCC
• 916-325-8575, cswenson_at_BayAreaNRC.org