ECBG Prevention Initiative

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ECBG Prevention Initiative

• FY 09 Bidders Conference
• Illinois State Board of Education
• Kay Henderson
• Early Childhood Division Administrator
• Raydeane James
• Principal Consultant
• 217-524-4835

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Prevention Initiative

• Intensive services to high risk families of
  children under age 3
• Program model that supports the development of
  children under age 3 by focusing on the child and
  family
• ISBE Early Childhood Budget request-45 increase
  in ECBG
• Currently over 260 Birth to Three programs
• FY08 received 146 proposals asking for a 23.6
  million
• 11 set aside
• Training and Technical Assistance
• Social Emotional Consultation

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Eligible Applicants

• School districts and other entities with
  experience in providing educational, health,
  social and/or child development services to young
  children and families
• Child care centers holding appropriate DCFS
  licensure
• Currently funded Prevention Initiative programs
  to expand
• Currently funded Parental Training programs may
  apply for additional funding to offer a
  prevention initiative program

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Applicants may apply

• Start a new program,
• Expand an existing program to serve more
  families,
• Add to a currently funded parental training
  program, a component that would meet all of the
  requirements of the Prevention Initiative.

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Competitive Grant Awards

• Will vary depending on the program model and the
  intensity of services
• Grant period July 1, 2008-June 30, 2009
• Joint applications accepted
• Designated administrative agent
• Authorized official signature
• Participate in only one application for PI

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Application Submission

• 400 p.m. May 6, 2008
• Mail to ISBE Springfield office or drop-off at
  ISBE Springfield or Chicago locations
• Submit original (original signatures) and 5
  copies
• No FAX or e-mail copies accepted

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New Funds Timeline

• May 6 Proposals due
• May 16 June 2 Competitive reading
• July 1 or later - Grant award notification
• Based on approval of the state
  appropriation

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Prevention Initiative

• PROGRAM Specifications

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Prevention Initiative Offer coordinated
intensive and comprehensive services to help
families build a strong foundation for later
school success

• Services to expectant parents and families with
  high risk children ages birth to 3 years
• Assist families to build protective factors
  within the child and family that includes the
  childs development of social-emotional,
  cognitive, communication and motor skills as well
  as development of effective parenting skills

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10 PROGRAM COMPONENTS

• Screening to determine eligibility
• Research-based program model
• Research-based curriculum for Parent Education
• Developmental monitoring
• Individual Family Service Plan (IFSP)

• Case Management
• Services
• Family and Community Partnerships
• Qualified Staff and Organizational Capacity
• Professional Development
• Evaluation

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Component 1Screening to determine
eligibilityAppendix B

• Identify neediest children in your community
• Measure child development
• Address all domains of development, including
  social emotional
• Parent interview (in parents home language)
• Obtain childs health history, social development
• Criteria to assess the childs at-risk factors
  (environmental, economic and demographic
  information)
• Written permission from parents

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Component 2 Research-Based Program
Model(Appendix B)

• Families will receive intensive, research based
  and comprehensive services
• Program model will guide the provision of
  services
• Designed so that parents will gain knowledge and
  skills in parenting and provide for the
  developmental needs of their children.
• Designed to make sustainable changes in families
• Requirements
• Intensive and regular one-on-one visits with
  parents
• Education activities (site based or home based)
• Activities between parent and child
• Aligned with the Illinois Birth Three Program
  Standards
• Appropriate staff, based on model
• Appropriate case load
• Staff training opportunities
• Program supervision
• Other services based on program model

No fees are charged for parents to participate in
this program
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Current Program Models

• Healthy Families
• Home visiting program for parents of at-risk
  newborns, works with parents and provides tools
  and support to raise and nurture their children
  without physical and emotional violence
• Parents As Teachers
• Birth-5 early education and support program,
  based on the belief that the parent is the
  child's first and most influential teacher
• Baby TALK
• Mission is to positively impact child development
  and nurture healthy parent-child relationships
  during the critical early years
• Early Head Start Standards (EHS-Center Based)
• Serves pregnant women, infants and toddlers from
  low income families. EHS promotes school
  readiness by providing quality early education
  both in and out of the home parenting education
  comprehensive health and mental health services,
  nutrition education and other family support
  services

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Model RequirementsAppendix C

• Staff training/educational requirements
• Staffing
• Supervision
• Frequency of visits/group activities and
  instruction
• Curriculum
• Case load
• Consultants/Contacts

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PREVENTION INITIATIVE MODELSDIRECT SERVICE
STAFF CASE LOAD AND QUALIFICATIONS REFERENCE SHEET
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PREVENTION INITIATIVE MODELSDIRECT SERVICE STAFF
CASE LOAD AND QUALIFICATIONS REFERENCE SHEET
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ESTIMATED COSTSCenter-Based Infant Toddler Care

• Cost per participant
• Approximately 8,000 per child in Prevention
  Initiative funding, in addition to Child Care
  Assistance Program funding

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ESTIMATED COSTSHealthy Families (HF)

• Cost per participant
• Approximately 3,600 to 4,600 per year
  (including matching funds from programs)
• Start-up costs
• Approximately 25 of a programs annual budget
  (about 50,000)

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ESTIMATED COSTSParents As Teachers (PAT)

• Cost per participant
• Approximately 3,650 per year (weekly visits to
  one at-risk family, per year)
• Start-up costs
• 78,002 per program site for one year for a brand
  new program (includes training and curriculum,
  program materials, two part-time parent
  educators, one supervisor, one clerical support
  staff person, administrative costs, operation and
  maintenance cost, utilities, and quality
  assurance and evaluation)
• 4,470 for an existing early childhood program to
  adopt the Parents as Teachers model (includes
  training and program materials)
• Training costs
• 815 per person, including training fee and cost
  of curriculum. PAT requires annual
  re-certification (40.00 fee).

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ESTIMATED COSTSBaby TALK

• Costs per participant
• Basic outreach model to identify at-risk families
  (hospital visits, follow-up warmline call,
  developmental newsletters) approximately 75
  per family per year
• Services to each family identified as at-risk, on
  average 3,100 per year
• Costs for Parent Educators
• Baby TALK certification training 795, plus
  travel
• Annual certification in Baby TALK Professional
  Association 40 per year

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Component 3 Research-Based Curriculum For
Parent Education(Appendix B)

• Seven Designated Areas of Instruction and
  Training
• child growth and development, including prenatal
  development
• childbirth and child care
• family structure, function and management
• prenatal and postnatal care for mothers and
  infants
• prevention of child abuse
• the physical, mental, emotional, social, economic
  and psychological aspects of interpersonal and
  family relationships and
• parenting skill development.

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Component 4Developmental Monitoring

• Childrens developmental progress will be
  regularly assessed to inform
• instruction and to ensure identification of
  any developmental delays or
• or disabilities.
• Children who are identified as having delays are
  linked with local Child and Family Connections
  and follow-up to ensure services are being
  received
• Monitor childrens development, using multiple
  sources that are developmentally appropriate
• Communicate regularly with parents about their
  childs development
• The program uses a research-based tool to
  periodically (at least every six months) perform
  developmental screening for all children,
  including physical, cognitive, communication,
  social and emotional development.

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Component 5Individual Family Service Plan(IFSP)

• The IFSP is used to address the strength, needs
  and goals of the child and family
• Families must be full partners developing and
  implementing an Individualized Family Service
  Plan.
• Includes educational and social-economic needs of
  the family
• The IFSP is used to guide services

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Component 6Case Management Service

• Comprehensive, integrated and continuous services
  
• Address the multiple needs of families
• Develop relationships and partnerships with other
  early childhood systems in the community
• Services are provided though a network of service
  providers
• Develop a referral system
• Follow up
• Coordinate the IFSP with other service providers
  if needed

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Component 7 Family and Community Partnership

• Opportunities for families to partner in
  implementing the program
• Orientation to the educational program
• Program involvement (home base or center base)
• Communicate methods of linking parents with
  community resources and other services
• Provide services that reflect local need in
  accordance with the Birth Three program
  standards
• Provides coordinated services and activities that
  strengthen the role of the parent
• Transition plan for 3-year old children

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Component 8 Qualified Staff and Organizational
Capacity

• Staff will have the knowledge and skills to
  create partnerships to the support the
  development of infants and young children
• Qualified personnel that meet model requirements
  (program administrator, teaching staff,
  counselors, psychologists, and social workers)
• The administrator and all program staff are
  knowledgeable about high quality early childhood
  programs and are effective in implementing them
• Organizational capacity to operate the program.
• The program has written personnel policies and
  job descriptions on file
• The program has experience providing services and
  working with similar cultural background of the
  families

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Component 9Professional Development

• Ongoing staff development activities are provided
  based on current research and best practices
• Staff needs are assessed on a regular basis
• Professional development plan for all staff
• Opportunities and resources for staff to share
  and consult with others regularly

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Component 10Evaluation

• Continuous improvement, improve quality and
  enhance service delivery
• Self assessment of program and staff (ongoing)
• Procedures to determine the success of the
  program
• Develop systems that will observe, record and
  measure program quality, progress and success in
  implementing the program model and the Birth-3
  Program Standards.
• Analyze the progress that children and families
  are making toward their goals, and whether the
  anticipated outcomes are being achieved.
• Action Plan

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Writing Your Proposal

• Prevention Initiative

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Narrative Requirements

• Statement of Need
• educational level of parents
• employment conditions
• rates of infant mortality, birth trauma, low
  birth weight or prematurity
• the districts rate of dropouts, retention,
  truancy, teenage pregnancies and homeless
  students
• the number of families where a language other
  than English is spoken
• rates of poverty, child abuse and neglect and
• information regarding drug/alcohol abuse
• number of birth to three services in the area
• based on current statistical, demographic, or
  descriptive information

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Narrative Requirements(Attachment 1-3a)

• Population to Be Served
• Recruitment efforts
• Geographic area to be served
• Number of families with children ages birth to 3
  to be served.
• Estimated number of children in the community
• Indicate which category applies
• Start a new program,
• Expand an existing program to serve more
  families,
• Add to a currently funded parental training
  program, a component that would meet all of the
  requirements of the Prevention Initiative.

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Program Description10 Components (Attachments
4-11)

• 1. Screening
• Instrument to be used/measure childs development
• Parent interview process/parental permission
• Criteria used which child qualifies
• Research-based instrument that address all areas
  of the childs development including social
  emotional development
• 2. Research-based Program Model
• Model to be used
• Activities and services to be provided/aligned
  with Birth-3 Standards
• Parent involvement/Teach parents to support their
  childs development
• Proof that parents will not be charged fees for
  participation
• Reimbursement of transportation and childcare if
  applicable

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Program Description10 Components (Attachments
4-11)

• 3. Research-based Curriculum for Parent
  Education
• Curriculum to be used
• Aligned with the Illinois Birth to Three Program
  Standards
• Activities that will address the seven areas of
  instruction and training
• 4. Developmental Monitoring
• Describe the methods and sources of information
  used to regularly monitor childrens development.
• Describe how the program will communicate with
  parents about their childs development

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Program Description10 Components (Attachments
4-11)

• 5. Individual Family Service Plan
• Assess needs of families
• Parental involvement in development
• IFSP used to guide services
• 6. Case Management Services
• Coordinate to provide services/comprehensive and
  continuous support
• Access of services
• Describe the follow-up and referral process of
  children with other service providers

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Program Description10 Components (Attachments
4-11)

• 7. Family and Community Partnership
• Families will be orientated
• Home base or site based activities
• Communication with parents
• Link to community services
• 8. Qualified Staff and Organizational Capacity
• Qualified staff (position/title/name/FTE)
• Qualifications and experience
• Roles and responsibilities of position
• Program experience in providing services to very
  young children and their families

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Program Description10 Components (Attachments
4-11)

• 9. Professional Development
• Professional development plan for all staff
• Assessing need
• Provisions for other opportunities
• Describe the pre-service and in-service training
  program to be conducted to meet staff need,
  and/or requirements of program model
• 10. Evaluation
• Describe the process to be used to determine
  whether progress is being made toward successful
  implementation of the program model and the
  Illinois Birth to Three Program Standards.
• Describe the process to be used to determine the
  progress that children and families are making
  toward their goals.
• Describe how the evaluation will be used to
  inform continuous program improvement.

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BUDGET REVIEW
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Budget Information Budget Summary and Payment
Schedule

• Submit on ISBE form only
• Signed by district superintendent or authorized
  official
• 5 Administration
• Cost-effectiveness based on program model and
  numbers to be served - (anticipated
  expenditures)
• RCDT If dont know, ask or leave blank
• Supplement - Not Supplant
• Payment schedule based on monthly need
• Definition of Budget Functions (Appendix E, Pages
  28-30)
• Allowable Budget Items (worksheet)

In the event that these funds do not become
available to the Illinois State Board of
Education, no proposals submitted under this RFP
will be funded
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BudgetFunction Codes

• Function 2210 Professional Development
• Registration fees, meals, mileage, to attend
  training in state only
• Substitutes salary for staff to attend training
• Function 2300 General Administration
• Higher limit not to exceed 10 percent may be
  negotiated with sufficient evidence from
  applicant
• Function 2540 Operation and Maintenance
• Be specific custodial services
• Constructions costs are not allowable

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BudgetFunction Codes (continued)

• Function 3000 Community Services
• Most of budget here
• Parent Coordinator, Parent Educator, Parent
  Advocate (staff associated with program model)
• Community activities, screening costs,
  transportation and food for parent activities
• Function 4100 Payment to other Governmental
  Unit
• Entity is being paid instead of a person
• Include the name of governmental unit being paid
• Describe expenses

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BudgetObject Codes

• Salaries (Object 100)
• Salaries - amounts paid to permanent, temporary
  or substitute employees on the payroll of the
  administrating agency
• Purchased services are amounts paid for personal
  services provided by personnel who are not on the
  payroll of the administrating agency i.e. Guest
  speaker at a parent meeting
• Indicate percent of time -Full time - 1 FTE,
  half-time - .5 FTE, quarter time - .25 FTE and
  name

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BudgetObject Codes (continued)

• Benefits (Object 200)
• Specify benefits IMRF, Health Insurance
• Purchased Service (Object 300)
• Workers Compensation and Unemployment Insurance
  - Purchased Service (Object 300) not Benefit
  (Object 200)

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BudgetObject Codes (continued)

• Supplies and Materials (Object 400)
• Include how being used i.e. - for inservice
  workshops, for parenting classes, for office use,
  for cleaning
• Equipment (Capital Outlay Object 500)
• 500 per unit but cost not only determinant
• Useful life of more than a year, for example
  computer, cubby wall unit
• Not software - materials
• Not software license purchased service

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Transition ToResearch-Based Model

• Budget may include funding to
• Hire additional staff to lower group size and
  improve ratio
• Raise staff salaries to attract better qualified
  staff
• Obtain needed core training for staff on new
  program model
• Acquire materials for program including
  curriculum materials
• Acquire equipment to set up a classroom
• Hire family support staff

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Transition ToResearch-Based Model
(continued)

• Programs Switching
• From PT to PI without a request for additional
  funding. (This can be done through your IWAS
  account. Contact Raydeane James at
  rjames_at_isbe.net for assistance to be included in
  the PI contact list and approval for involvement
  in the Birth to Three Training Network)
• From PT to PI with a funding request (submit a
  full proposal)
• Complete and submit a full proposal if you are
  requesting additional funding for your
  continuation Prevention Initiative program.

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Budget Breakdown

• Provide sufficient detail give enough
  description that reader knows what is being
  requested
• Summary and Breakdown should match and should
  align with the goals and activities of your
  program model
• Duplicate page if needed

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Criteria for Review and Approval

• Qualitative Criteria
• Population to be Served (30 points)
• Identifying children and families
• Recruitment
• Quality of Proposed Program (40 points)
• Meeting identified need
• Linkages
• Outcomes
• Experience and Qualifications (20 points)
• Qualification and experience
• Staff
• Staff development
• Cost effectiveness (10 points)
• How funds will be used

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Review and Approval

• Proposals are read and evaluated by a team of
  readers
• Scores are totaled and ranked by using a rubric
  that is on our web site
• Recommendations are made for funding based on
  successful application and need
• Signature of authorized official

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Conclusion

• Include all grant requirements-be thorough
• Confirm attachments with checklist
• Program models
• Provide only what is listed in the RFP
• Use all correct forms
• Proposals turned in after the due date and time
  will be considered non-responsive
• Proposals due by 400 p.m. on May 6
• Notification by July 1 or later

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ECBG Prevention Initiative

• Illinois State Board of Education
• Early Childhood Division
• www.isbe.net/earlychi
• 217-524-4835