FACT Faculty Guide FacultyAdvisor Communication Tool former Early Warning application

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FACT Faculty GuideFaculty/Advisor Communication
Tool(former Early Warning application)
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Introductiongt Implementation Goals

• Provide a single, user-friendly, web-based
  application that meets the needs of all academic
  units
• Improve the existing faculty user interface and
  management of student cases
• Improve operating efficiency for advising staff
  provide an easy, searchable, sortable application
• Improve the ability to manage the student
  increase visibility into student data including
  historical information
• Improve communication between faculty and
  advisors
• Improve activity management and tracking of
  student interactions
• Improve the communication process, automating
  where possible allow for electronic
  communication to students, faculty, and advisors
• Seamless integration with SIS for near real-time
  changes to data
• Provide easy-to-use and real-time reporting
  allow for the ability to prove the impact of the
  application and show trends

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What is FACT?

• Faculty/Advisor Communication Tool
• Replaces the former Early Warning systems
• Expanded functionality to allow for more than
  just warnings
• Cases are submitted by course instructors for
• Warnings
• Attendance reports
• Progress reports
• Consists of two applications
• Faculty web application
• SFDC for advisors

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What data can I access?gt Faculty users

• All of my courses
• All of the active enrolled students for my
  courses
• Pictures for students who have not opted out
• All of my previously submitted cases
• Communication from advisors on submitted cases

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How do I log in?

• Navigate to fact.neu.edu
• Enter your MyNEU username and password
• Optional Create a bookmark or a shortcut for
  easy use!

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Navigationgt Review the main course menu

• Log in as directed on the previous slide
• Review the list of courses you are teaching this
  term
• Note the action icon associated with each course
• A red triangle indicates that an action is needed
• Review the date of your last action and the
  number of students with cases

Your name here
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Actionsgt Declaring no cases for a course

• To indicate that a course does not have cases
• Click the No Cases button next to the
  Course/Section
• The action icon will change to a green check
• The number of students with cases will update to
  indicate that there are no cases
• The date will update to todays date
• Note You will be able to log cases for this
  course later in the term if needed

Your name here
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Actionsgt Submitting cases for a course

• Click the Submit Cases button to navigate to
  your course roster
• All enrolled students will display for your course

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Submitting Casesgt Reviewing the course roster

• Click the camera icon to display a picture for
  students who have opted in
• View the list of athletes

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Submitting Casesgt Select students

• Select one or more students to log cases for by
  checking the box in the New Case column
• Optionally, choose all athletes to log progress
  reports
• Click Next to continue to the new case screen

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Submitting Casesgt Cycle through the cases

• The case entry screen will display the first
  selected student
• Note your progress
• Complete the appropriate fields
• Described on the next slide
• Click SUBMIT and Next Case to submit this case
  and move to the next one
• The advisor, and optionally the student, will
  receive email notifications of the new case
• Click SKIP and Next Case to move to the next
  case without submitting the current one
• Click Cancel to return to the main menu without
  submitting the current case
• Any previously submitted cases will not be
  cancelled
• Do NOT use the Back button

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Submitting Casesgt Choose a case type and enter
the case details
Warning
Attendance Report
Progress Report
A warning should be used to identify
An attendance case should be used to identify
students who
A progress report should be used for

• Poor or declining performance
• Difficulty with course work or exams
• Difficulties with tardiness, class preparation,
  attendance, etc

• An update on a student athlete
• An update to the DRC advisors

• Never attended class
• Stopped attending class
• Sporadically attends class

For each case, choose a Type value above. Follow
the field guidelines below to complete the case
details.

• Concerned with Grade (or with Failing) Select
  these boxes if there is a concern with the
  overall grade in the course, or of failure
• Grade to Date Select a value to alert the
  advisor of the current grade
• Areas of Concern Select the appropriate
  checkboxes that indicate your concerns. Please
  expand on these selections in the Comments field
• Suggestions section Select the appropriate
  checkboxes as needed. Please expand on these
  selection and any other suggestions you may have
  in the Suggestions field

• Never Attended Select this box to indicate the
  student never attended the course
• Stopped Attending Select this box to indicate
  the student is no longer regularly attending the
  course
• Stopped Attending On If the student has stopped
  attending, fill in the date of the first missed
  course. If the exact date is not known,
  approximate
• Other Complete any other fields described under
  the Warning section as appropriate. This
  information will be used by the advisor to
  counsel the student

• Grade to Date Progress reports are used
  periodically for updates on certain students.
  Select a value to alert the advisor of the
  current grade
• Comments If there is additional data to report,
  use the comments field for free text entry
• Other Complete any other fields described under
  the Warning section as appropriate. This
  information will be used by the advisor to
  counsel the student

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Submitting Casesgt Completing the process

• Once you have completed submitting cases, review
  the information displayed on the screen
• The course will be updated to display the number
  of cases submitted and the current date
• Click the Submit Cases button to log additional
  cases
• Click the Review Submitted Cases link to review
  all cases submitted for this course

Your name here
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Reviewing Casesgt View a summary listing of cases

• The list of courses will be displayed with the
  summary of the number of students with cases and
  the date of the last action

• Expand the icon next to a course to view the
  summary of submitted cases
• Click on the Case Date to view the full details
  of the submitted cases and the information
  submitted by the advisor

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Reviewing Casesgt View the case details

• Review the information you filled in when
  submitting the case
• The bottom section will display information
  completed by the advisor, including free text
  entered

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Need Help?

• Email questions to fact_at_neu.edu
• Contact the Help Desk for connectivity and other
  issues

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