10 Mistakes To Avoid While Invoicing

1
10 Mistakes To Avoid While Invoicing
2
Introduction

• Invoicing is one of the most essential aspects of
  any business. Making sure that the invoicing
  process is free of errors is crucial for business
  success. Since invoicing is a continuous process,
  most of the times mistakes do happen and one has
  to constantly review the process so that it is
  free of errors.
• Here are some common invoicing mistakes to avoid

3

• A SaaS based business must choose a custom
  invoicing solution like Invoicera. Invoicera
  provides a host of business features that are apt
  for SaaS products. These include
• Customized invoicing and workflow management
  solutions
• Multiple languages and multiple currency support
• Online payments and recurring billing
• Automated billing solutions
• Customized invoice template solutions

4
Not Sending Invoices On Time

• One of the key mistakes of any invoicing process
  is not sending invoices at all or not sending
  them on time. Many a times, teams are just busy
  providing services to their clients and forget
  about generating invoices.
• This causes delay in the payments and the whole
  business suffers. Using the invoice scheduling
  feature is very helpful in sending out timely
  invoices to clients.

5
Sending Invoices To The Wrong Person

• Sending out invoices to the wrong
  individual/email address is also one of the
  common errors of invoicing. This may cause you to
  resend the invoice to the right individual at a
  later date, wasting a lot of precious time.
• One should make sure that the right email address
  is collected from the client and the invoice is
  sent on the same.

6
Not Adding Proper Item Description

• Adding proper item description is one of the most
  important aspects of invoicing. If proper item
  description is not added, then the client may get
  confused about the invoice.
• In such cases the clients tend to ignore the
  invoice and delay its payment.

7
Unclear Pricing

• Many a times, the pricing of products and
  services is not clear on the invoice. This is
  another reason for confusion for clients.
• The pricing of products and services along with
  the requisite taxes and discounts should be
  clearly mentioned on the invoice.

8
Unprofessional Invoicing

• One of the key reasons for delayed payments is
  unprofessional invoices. Invoices that are
  created poorly in excel formats without any
  proper templatization are often ignored and not
  taken seriously. Invoices must be created using
  an online solution like Invoicera.
• The tool helps in creation of customized invoices
  with company branding on them.

9
Not Adding A Late Fee

• Not preventing clients from paying late can be
  one of the biggest mistakes in the business
  invoicing process. A late fee must be added to
  the invoices or an early payment discount can be
  included as well.
• This helps in getting the clients to pay up on
  time.

10
Not Adding Terms and Conditions

• Adding payment and other terms and conditions are
  very important for every business. This ensures
  that the client and the supplier are on the same
  page, as far as the deal is concerned. The client
  clearly know the time of delivery of products and
  the deadline for payments.
• The section is a very important part of any
  invoice.

11
Not Storing a Backup

• A backup of the original invoice must surely be
  kept for future reference. This is important in
  case the client has any queries regarding the
  same.
• Online solutions like Invoicera help in keeping a
  PDF copy of the invoice in the desktop. Besides
  that, all invoices are easily stored on the
  cloud, in the Invoicera account.

12
Not Sharing Work Reports

• Sharing work reports with clients is an important
  aspect of the invoicing process.
• Work reports must be sent along with invoices, so
  the client knows if the progress is as desired.

13
Not Adding The Payment Method

• Adding the payment method is a very important
  part of the invoicing process. This makes it easy
  for the client to make the payment. Using an
  invoicing tool like Invoicera helps in getting
  the clients to pay online.
• This makes the payment process simple and
  user-friendly.

14
Get In Touch
Web www.invoicera.com Social www.facebook.com/I
nvoicera www.twitter.com/invoicera https//www.lin
kedin.com/company/invoicera-invoicing-simplified P
h (IN) 91-9350204838 (600 am - 1200 midnight
IST) E-Mail marketing_at_invoicera.com
15
Thanks You )