Organizing Your P

1
Organizing Your PT File

• Overview of the process
• your career vs its representation
• better to gather evidence along the way
• organizing your data
• suggesting referees
• shaping your application
• DEC interview and final additions

2
The Process

• Career Activity your teaching and research
  activity become a track record
• Key Values shape the record to create the
  following effects
• credibility publications as evidence of
  breadth and/or depth of yr inquiry
• stature publications as evidence of your impact
  (prestigious, international, useful)
• development both as a researcher and a teacher
  (both publications and teaching can form a
  narrative that says This person is
  developing.)

3
The Flow Chart your files itinerary
UPTC
Provost (with President)
DEAN
FPTC
DEC
HOD
candidate or HOD initiates
learn the result
4
Planning Your File,Organizing Your Data

• dedicate a full file drawer to PT asap
• set up your folders to match NUS most recent PT
  requirements HR 090/02 is available on the web
  and is the format I am using for the purposes of
  this discussionyours may be different, but the
  general principles will be the same
• have folders and sub-folders for these areas, and
  feed the folders every time you get new
  information
• some data is hard to find at the last minute, eg
  citations

5
Planning Your File,Organizing Your Data

• 3.1Recommendation for Appointment Form HR 091/02.
  DECs job
• 3.2Personal Particulars Form HR 0210/01, duly
  completed.
• 3.3Academic historyDegrees obtainedScholarships
  and awardsPost-doctoral and clinical/residency
  trainingOther study and research opportunities.
• 3.4Employment history. List all academic and
  non-academic positions held.
• 3.5Public and professional service.
• 3.6Honours and awards, including major invited
  addresses, elected membership in professional and
  learned societies, etc.
• 3.7A statement (max. of 2 pages) of teaching
  philosophy and methodology. To attach evaluation
  on teaching from faculty members or students of
  the candidates current institution, where
  applicable.
• 3.8A statement (max. of 3 pages) of major
  accomplishments in research, etc etc
• 3.9A complete list of publications etc etc
• 3.10Citation (excluding self-citations) and
  impact analysis etc etc .
• 3.11A list of external reviewers recommended,
  indicating nominator, the candidates
  relationship to the nominees (if any),..A
  one-page biography of each reviewer must be
  included. (Please see paragraphs 4-6 for further
  details.)

6
3.2Personal Particulars Form HR 0210/01, duly
completed

• fill out the form
• but also include your own biographical
  statementremember that these reports go to
  people outside of NUS who may be unfamiliar with
  NUS styles.
• sample

7
adaptation shape the file to suit your
application

• BIOGRAPHICAL NOTE
• Personal
• Jane Koh was born in Singapore etc etc
• Career History
• Assistant Professor, National University of
  Singapore (1994 - present)
• Senior Tutor, National University of Singapore
  (1988 1994)
• Assistant Secretary (Corporate Administrative
  Services), Housing and Development Board,
  Singapore (1986 1988)
• Education
• University of Pittsburgh (1989 -1994) Ph.D
• Dissertation committee Annette Baier (chair),
  Joseph Camp, Jr. (second reader), Stephen
  Engstrom, Gerald J Massey, J E McGuire (external
  reader) and Patrizia Lombardo (external reader)
• National University of Singapore (1984 -1988
  part-time1986 -1988) MA
• Supervisors John Greenwood, Toomas Karmo and
  Kim-chong Chong
• National University of Singapore (1981-1984) BA
  (Direct) Hons.
• Scholarships/Awards (etc etc)
• - includes no-pay leave from January to June
  1998 to take care of daughter

8
3.3-3.6 c.v items

• I put in my own c.v. in this part, as I wanted to
  use the conventions of my field
• again, external reviewers may not be familiar
  with NUS c.v. formats

9
3.7A statement (max. of 2 pages) of teaching
philosophy

• This is extremely important
• KP Mohanan will give a separate workshop on this
  document the teaching portfolio
• more and more universities are requiring teaching
  staff to have such a portfolioNUS is following
  standard practice
• DEC knows about your teaching style and methods,
  but FTEC and UPTC probably do notyou must teach
  them how you teach
• judiciously back up theory (general aims) with
  descriptions of your practice (classroom methods)
• the trend is toward student-centered learning
  and away from spoon-feeding

10
teaching philosophy one paragraph from an essay

• I have students actually memorize poems, but I
  emphasize as strongly as I can that each student
  is invited to select the poem from a variety of
  poems. This process is a metaphorical expression
  of education we are exposed to a great deal of
  information, but we must make a special effort to
  retain some of that information, and no two
  students will make identical choices. My students
  have insisted that an approach that allows for
  such choices, as opposed a predetermined path in
  which students cram for a presentation or a
  final exam, is much clearer and more interesting
  in the short run and the long run.
• builds in upbeat tone, combination of theory and
  practice, suggestion that the teacher listens to
  student feedback
• look at as many teaching philosophy statements
  as you can
• the internet has more than a few google phrases
  such as statement of teaching philosophy
• ask to see colleagues statements

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3.8A statementmajor accomplishments in research

• NOT the same as a c.v. make this a narrative
  rather than a list
• develop the significance of your studies
• convey both personal excitement and professional/
  international recognition
• example

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One of the five key works

• Chinas Pragmatist Experiment in Democracy Hu
  Shihs Pragmatism and Deweys influence in
  China. Special issue on The Range of Pragmatism
  and the Limits of Philosophy, edited by Richard
  Shusterman. Metaphilosophy, Jan 2004. Also to be
  published as a book in the Blackwells
  Metaphilosophy series. This is a first
  installment of a larger project. John Deweys
  visit to China and his Chinese followers attempt
  to put pragmatism into practice in China during
  the 1920s are not only important in the history
  of pragmatism, they have lessons about the
  pragmatist understanding of the relation between
  theory and practice, the viability of pragmatism,
  and Chinas continued quest for democracy. This
  article explores Hu Shihs understanding of
  pragmatism as method and his arguments for
  education reforms
• Note the paragraph tells non-specialists why the
  work is important
• It also details publication history or important
  conference activity related to this particular
  essay it give the biography of the research

13
citations

• people in FASS complain that we have a tougher
  time finding these than science
• the Web of Science page is clearly inadequate
  for my search (American literature) but it may
  help others
• Make time when using other libraries on research
  trips to gather as much as possible
• search internet for references to your work in
  on-line bibliographies and course materials
• stuff everything you find in the correct folder
  of your file drawerdo NOT wait until the last
  minute to compile this material, or you will feel
  quite anxious

14
citations

• along with the external review letters, citations
  are very important they give credibility to all
  the nice things people might say
• Three phases to your preparation
• data collection
• selection (do not pad with weak material)
• description write a explaining each part

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citation sample description

• SUMMARY Clearly the most cited work by
  Whalen-Bridge is the book Political Fiction and
  the American Self, which has six reviews, five
  scholarly citations in books and articles, and
  which has been listed as a reference work in two
  courses and the primary reading text in a third.
  After PFAS, my scholarship on American poetry is
  most cited, with the essay Spirit of Place and
  Wild Politics having been cited in IRJ articles
  and web-based bibliographies.

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3.11A list of external reviewers recommended

• letters from external reviewers are probably the
  most important documents in your file
• select your own nominees with great care
• prestigebut also reliability
• construct your file with such a reader in mind
• sign-post your file as much as possible
• guide your reader to the preferred conclusions

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selecting readers

• you cannot use close friends
• professional contacts from conferences are
  okaybut the friends rule can make this
  confusing
• my suggestion write to the managing editor of
  the journal most closely associated with your
  research
• please tell me six people who are tops in the
  field AND always get you referee reports on time

18
bios for referees

• convince people at ftec level that your
  suggestions are good
• the web usually will have biographical material
  on more prestigious people, often via their
  department web pages
• edit the document so you have six roughly uniform
  bios.

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sample biography

• University Professor Emory Elliott is one of the
  two or three most important scholars of American
  literature now writing. Emory Elliott (B.A.
  Loyola M.A. Bowling Green Ph.D. University of
  Illinois) joined the UCR faculty in 1989 after
  teaching at Princeton for many years, where he
  also chaired the English Department. He is the
  author of Power and the Pulpit in Puritan New
  England, published by Princeton University Press
  (1975), and Revolutionary Writers Literature and
  Authority in the New Republic, published by
  Oxford University Press (1982 rpt. 1986). His
  American Puritan Literature, appears in Volume I
  of the multi-volume Cambridge History of American
  Literature (1993). He is also the editor of many
  other books, including The Columbia Literary
  History of the United States (1988), American
  Literature A Prentice Hall Anthology (1991), and
  the Columbia History of the American Novel
  (1991). He is Series Editor of The American Novel
  (Cambridge University Press) and Penn Studies in
  Contemporary American Fiction. He has been an
  NEH, American Council of Learned Studies,
  Guggenheim, and National Humanities Center
  Fellow, and most recently, a Fellow at the
  Institute for the Humanities at the University of
  California, Irvine. He won the UCR Distinguished
  Teaching Award for 1993 and the Rosemary Schraer
  Award for Humanitarian Service for 1997.  In
  March 2001, he was approved by the UC Board of
  Regents as "University Professor."  The UC title
  of University Professor is reserved for scholars
  of  international distinction who are also
  respected as teachers of exceptional ability.
  emory_at_ucrac1.ucr.edu.
• position, main achievements, simple contact
  information

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final preparations

• do not include everything use enough evidence to
  demonstrate your points, as an overwhelmed reader
  will be annoyed
• create a table of contents and introductory
  paragraphs for each section
• after the DEC interview, you have a chance to put
  in additional materials
• most recent publications
• materials answering questions raised in DEC
  interview

21
in closing

• Start immediately dedicate a file drawer and
  create folders for the various categories
• use sign-posting paragraphs to clarify data and
  make conjunctions between parts of your file
• unify interests in teaching and research as much
  as possible
• though you are not expected to do admin for A/P,
  present evidence if you have experience
• Ill send a copy of my file to you if youre
  interested elljwb_at_nus.edu.sg